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CF-TownC CHC-CS 860123 PLANNING · INTERIORS January 23, 198611L/~~/I~~~ Mr. Frank Procter y~~ City Manager City of Coppell P.O. Box 478 Coppell, Texas 75019 Re: CoppeI1 Tom Center ..... Project No. 8457 Dear Mr. Procter: During the Gity Council workshop held on January 21, [986 there was a discussion regarding the extension of PVC sleeving at the median opening north of the project site. During this discussion, Councilman Ware and Councilman Smother~n expressed their concerns regarding this item and it was stated it appeared that the Architect may in some way be responsible for, and I quote, "dropping the ball" on this item by not incorporating this item in the plans for construction. We were further advised by the Council that we should have verified with the City of Coppell, by reviewing the pertinent plats on file, the utilities currently in place in this median strip. At that time it was apparent that the City Council was not fully informed on the entire matter, nor did they know the past factual history which would bear on a resolution to this item. Rather than enter into further discussions, we felt it best to gather pertinent information which would address the specific comments made by the City Council. I provide herewith the following for your review, information, and presentation to the City Council. i. It is important to note that Mr. Wayne Ginn of Ginn, Inc. Consulting Engineers was, during the entire design, construction document, and construction phase to date, the acting City Engineer and representa- tive of the City of Coppell for this project. 2. The firm of Ginn, Inc. Consulting Engineers was retained by the City of Coppell to act as civil engineers for the Tom Center project and provided the Architect, O'Brien O'Brien Callaway, with civil engineer- ing services at the City's direction. Civil engineering services were excluded from the O~er/Architect Agreement and were paid for directly by the City of Coppell. 2850 Lincoln Plaza · 500 North Akard · LB 16 · Dallas, Texas 75201-3394 · (214) 954-3100 McKtnney Place · 3131 McKinney Avenue · Suite 850 - LB 113 · Dallas, Texas 75204 · (214) 871-9100 Mr. Frank Procter January 23, 1986 Page 2 3. Attached herewith is a print of the preliminary final plat, the Grading, Drainage, and Utility Plan as prepared by Davis Land Surveying Company, Inc. dated 1-9-85, noting the Property Owner as the City of Coppell and the Engineer of Record as Ginn, Inc. This pre- liminary plat is, to the best of our knowledge, the document the City of Coppell had on file during the design phase of the Town Center project. This document was provided to our office by the City ~f Coppell and the Civil Engineer to be incorporated into the construction documents for this project. 4. Attached herewith is Sheet No. G-! of the construction documents .for this project which uses the preliminary final plat referenced in Item 3 as the Grading, Drainage, and Utility Plan for the Coppell Town Center project. This plan, as stated before, was provided by the Cit~ of Coppell and the Civil Engineer. 5. Please refer to the documents noted in Items 3 and 4 and note that in the area of the center median of Parkway Blvd. north of the project site that no Sleeving or utility lines are indicated. Notes have been made giving the General Contractor a clear direction on the work to be accomplished under his contract and since the document, which was received from the City of Coppell and the Civil Engineer indicated no utility sleeves in this area, no provisions for extension of such sleeves were made. In conclusion, it should be noted and duly recorded that O'Brien O'Brien Callaway, Architects of Record for the Coppell Town Center Project, has consistently acted in the best interest of the City of Coppell and in no way "dropped the ball" on this item as Councilman Smotherman stated. Sincerely, ~ ~ Richard J./Bertani Director~o~ Construction Administration RJB/sdc Enclosures cc: Mayor Lou Duggan Mayor Pro Tem Bunny Thompson Councilman John Bailey Councilman Walter Pettijohn Councilman Dale Ware Councilman Smothermo.n Jack O'Brien Susan O'Brien Tony Callaway Mike Henjum Wayne Ginn .~Ed Powell