SW0001-CN010723 July 13, 2001 (Revised)
PK No.: 2230-01.148
Mr. Ken Griffin
CITY OF COPPELL
255 Parkway Blvd.
Coppell, TX 75019
Re: Professional Civil Engineering & Land Surveying Services
ELEVATED SIDEWALK
Riverchase Elementary School
Coppell, Dallas County, Texas
Dear Mr. Griffin:
Pacheco Koch Consulting Engineers, Inc. is pleased to submit this proposal to
provide professional civil engineering and land surveying services relating to the
referenced project.
SCOPE OF SERVICES
Based on our discussions, the City wishes to install an elevated sidewalk from the cul-
de-sac at the end of Bradford Circle to the southeast corner of Riverchase Elementary
School. This walk will cross a TXU right-of-way for overhead transmission lines. It is our
understanding that the City desires to utilize a "chance" screw anchor foundation system
and a plastic pre-fabricated decking system for the walk. It is also our understanding
that no flood plain reclamation issues will be required with this project, and, based on
conversations with Geo-Marine, no 404 or COE Permits will be required.
TOPOGRAPHIC SURVEY: Pache¢o Koch will perform an on the ground survey
of the property under the direct supervision of a Registered Professional Land
Surveyor. The survey will include location of permanent improvements on the
site, spot elevations on a 50-foot grid, contours on one foot intervals, top of curb
and gutter elevations for paving on, and adjacent to, the site, locations of trees
over 6-inches in caliper or the outline of heavily wooded areas, location of visible
utilities and appurtenances, and the location and sizes of underground utilities
based on available record information.
EASEMENT DOCUMENTS: Pacheco Koch will coordinate with TXU Electric to
prepare separate instrument dedication docume, nts for sidewalk easements as
required. These documents will include dedication statements, survey exhibits
and metes and bounds descriptions for each easement. This item will also
include coordination with City staff for review and approval of each easement.
DIMENSIONAL CONTROL PLAN: Based on a conceptual alignment approved
by the Owner, Pacheco Koch will prepare a detailed site horizontal Dimensional
Control Plan defining the proposed route of the walk.
Mr. Ken Griffin
July 13, 2001
Page 2
GRADING & DRAINAGE PLAN: Pacheco Koch will prepare a Grading & Drainage plan for
the project. This plan will show existing grades, proposed contours and spot elevations as
required. Included in this item are the design of a temporary on-site storm sewer, and the
coordination of City review and approval of the plans prepared as a part of this item. Not
included in this item is the design of any off-site storm sewer or drainage improvements not
described above.
EROSION CONTROL PLAN: Pacheco Koch will prepare an Erosion Control Plan for the
referenced project. This plan will include the location and construction details for
erosion/sediment control devices to manage the discharge of storm water runoff from the
site during construction activities. Included in this item is coordination of City review and
approval of this plan. This item does not include services associated with filing of the "Notice
of Intent" form (NOI) to the Environmental Protection Agency (EPA) for the proposed
construction activities.
BID PHASE SERVICES: Pacheco Koch will prepare a Bid Package for the project utilizing
City "boilerplate" bid documents, and will assist the Owner in solicitation of bids from
contractors to complete the work included in the project. During the Bid Phase, Pacheco
Koch will be available to provide coordination as required with perspective bidders. After the
bid opening, Bid Tabulation of the bids received will be provided to the Owner. A written
recommendation regarding award of the construction contract will be provided to the Owner
after a review of the apparent Iow bidder's qualifications and references.
CONSTRUCTION PHASE SERVICES: Pacheco Koch will be available for project
coordination meetings as requested by the Owner (estimated at a total of eight meetings).
Those meetings could include Pre-Construction Conference, Substantial Completion Walk-
Through and Final Completion Walk-Through. Pacheco Koch will also make periodic visits
to the construction site to monitor progress of the construction and to check for general
compliance with the construction documents. This shall not be construed as performing
continuous construction inspection. Pacheco Koch will also be available to review
submittals from the contractor that are required for this project and related to the civil site
improvements. Those submittals could include Contractor's Application for Partial Payment
and Final Payment, shop drawings, product data, mix design, etc. Submittals not required
by the contract documents or not related to civil site improvements will not be reviewed.
CONSTRUCTION STAKING: Pacheco Koch will provide construction staking as requested
for the referenced project as follows:
1. Line & grade of walk at 50' intervals
2. Line & grade for prop. drainage structures
Client shaft contact the offices of Pacheco Koch a minimum of four (4) days prior to the day
work is to be performed to allow for proper scheduling. Pacheco I~och will charge a
minimum daily field crew rate of four (4) hours for each requested visit.
RECORD DRAWINGS: Based on project construction records, maintained and provided by
the Contractor, Pacheco Koch will prepare final Record Drawings of the referenced project in
conformance with City requirements. These drawings will rely solely on the information
provided by the Contractor. Field verification of actual construction is not included in this
item.
Mr. Ken Griffin
July 13, 2001
Page 3
Based on our understanding of the scope of services, the following items are not included in this
proposal:
1. Geotechnical investigation
2. Environmental investigation
3. Wetlands determination and permitting
4. Site Plan layout
5. Demolition Plan
6. Coordination of gas, electric, telephone and cable television service
7. Retaining wall design
8. Dedications of easements and/or right-of-way by separate instrument
9. Landscape Plan and Irrigation Plan
10. Site Lighting Plan
11. Signage Plan
SCHEDULE
Pacheco Koch acknowledges the importance to the City of Coppell of the project schedule and
agrees to put forth its best professional efforts to perform its services under this Agreement in a
manner consistent with that schedule. The City of Coppell understands, however, that Pacheco
Koch's performance must be governed by sound professional practices. If requested, Pacheco
Koch would be pleased to develop a project schedule outlining each of the items included previously
described in the Scope of Services.
COMPENSATION
Pacheco Koch proposes to provide the services described above on a Fixed Fee basis for a total
fee, exclusive of direct reimbursable costs, as follows:
TOPOGRAPHIC SURVEY $ 3,500.00
EASEMENT DOCUMENTSO$ $ 1,500.00
DIMENSIONAL CONTROL PLAN $ 2,000.00
GRADING & DRAINAGE PLAN $ 3,500.00
EROSION CONTROL PLAN $ 1,000.00
BID PHASE SERVICES $ 3,000.00
CONSTRUCTION PHASE SERVICES $ 2,500.00
CONSTRUCTION STAKING $ 3,000.00
RECORD DRA WINGS $ 500.00
TOTAL $20,500.00
SUMMARY
This proposal, unless otherwise noted, constitutes our understanding of the services to be provided
by Pacheco Koch Consulting Engineers, Inc. on the project described above. This proposal is
offered for a period of thirty (30) days after which, if said proposal has not been executed, said
proposal should no longer be valid.
Mr. Ken Griffin
July 13, 2001
Page 4
Pacheco Koch Consulting Engineers, Inc. is pleased to have this opportunity to submit this
proposal and look forward to working with you on this project. If the proposal and
accompanying agreement is acceptable to you as presented, please execute one copy of the
agreement form and return one original copy to our office. If you have any questions or would like
any additional information, please do not hesitate to call us at your convenience.
J~mes,~. Koch, Jr., P. E., R.P.L.S.
JAK/as
01-2946
STANDARD BILLING RATES FOR IN HOUSE REIMBURSABLE CHARGES
(Rates am subject to change at any time.)
Reproduction:
Black Line Bond Prints ........................................................ $ 0.65/sf
Black Line Vellum Prints ..................................................... $1.50/sf
Black Line Mylar Prints ........................................................ $ 2.00/sf
Color Bond Plots ................................................................. $ 3.00/sf
Photocopies (8 1/2" x 11", 11" x 17") ................................. $ 0.10lea
Mounting:
Foam-core (3/16") ................................................................ $4.00/sf
Binding Services:
Punch & Bind ....................................................................... $2.00/ea
Storage Media:
Floppy (1.44 Mb) ................................................................ $1.00/ea
Zip Disk (10 Mb) ............................................................... $10.00lea
CD .................................................................................... $10.00lea
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Professional Civil Engineering and Land Surveying
Elevated Sidewalk - Riverchase Elementary School
Coppell, Texas
PK No: 2230-01.148
This Agreement is made between Pacheco Koch Consulting Engineers, Inc., a Texas corporation, (hereinafter referred to as
"PKCE") whose mailing address is 9401 LBJ Freeway, Suite 300, Dallas, Texas 75243, and The City of Coppell, (hereinafter
referred to as "CLIENT"), whose mailing address is 255 Parkway Boulevard, Coppell, Texas 75019, and is subject to the following
terms and conditions to which the parties mutually agree:
ARTICLE 1 - SCOPE OF SERVICES
1.1 In consideration of the mutual covenants contained herein, PKCE shall perform the services identified in letter of proposal
dated July 13, 2001, which is made a part hereof, in accordance with the terms of this Agreement.
1.2 PKCE will commence the services upon receipt of an executed copy of this Agreement signed by an authorized
representative of the CLIENT and by an authorized representative of PKCE.
ARTICLE 2 - AMENDMENTS
2.1 CLIENT, without invalidating this Agreement, may request changes within the general scope of the Service required by
this Agreement by altering or adding to the Services to be performed, and any such changes in the Services shall be
performed subject to this Agreement. Upon receiving the CLIENT's request, PKCE shall return to CLIENT a written
change proposal setting forth an adjustment to the services and cost estimated by PKCE to represent the value of the
requested changes. Following CLIENT's review of PKCE's change proposal, CLIENT shall execute said written proposal
authorizing PKCE to perform the changes in the Services.
ARTICLE 3 - PROJECT COSTS AND PAYMENT
3.1 PKCE shall be compensated in accordance with the afore referenced letter of proposal and any subsequent executed
amendments to said proposal.
3.2 Direct costs such as application fees, review fees, blueprinting, reproductions, delivery fees, etc. are not included in the
fees above and will be charged at cost. State sales tax shall also be considered a direct cost when applicable and will be
charged at cost. Please note that professional boundary surveying services are subject to state sales tax.
3.3 PKCE will submit an invoice to CLIENT at the end of each month, on an hourly rate basis or based on the estimated
pementage of completion of the services as stipulated in the proposal, unless otherwise specified by the CLIENT in writing
and agreed upon by PKCE.
3.4 Payment shall be made by CLIENT within 30 days after receipt of the invoice.
3.5 PKCE shall be compensated by CLIENT for services rendered regardless of whether or not any impending sale of the
subject property is finalized.
3.6 CLIENT shall provide written notification to PKCE within 15 days of receipt of the invoice should CLIENT object to all or
any part of charges appearing on the invoice. The portion of the invoice that is not in dispute shall be paid by CLIENT
within 30 days of receipt of said invoice.
3.7 If legal action is necessary to enforce payment provisions of this Agreement, PKCE shall be entitled to collect from
CLIENT any judgment or settlement sums due, reasonable attorneys' fees, court costs and expenses incurred by PKCE in
connection therewith.
3.8 If CLIENT for any reason fails to pay the undisputed portion of any invoice within 30 days of presentation, PKCE has the
right to cease work on the project and CLIENT shall waive any claim against PKCE for cessation of services, and shall
defend and indemnify PKCE from and against any claims for injury or loss stemming from said cessation of services. In
the event the project is restarted, CLIENT shall also pay the cost of restarting and shall renegotiate appropriate contract
terms and conditions, such as those associated with budget, schedule or scope of service.
ARTICLE 4 - DELAYS AND TERMINATION
4.1 CLIENT or PKCE may terminate this Agreement upon forty-eight (48) hours written notice should the other party fail
substantially to perform in accordance with the terms and conditions of this Agreement through no fault of the terminating
party. A complete settlement of all claims upon such termination of this Agreement shall be made as follows: CLIENT
shall compensate PKCE for the services performed up to the date of receipt of termination plus reasonable costs incurred
in terminating the services in accordance with PKCE's current fee schedule. In the event the services cannot be
performed on or before the projected due date because of circumstances beyond the control of PKCE, including, but not
limited to strike, fire, riot, excessive precipitation, act of God, governmental action, third party action or action of omission
by CLIENT, the services shall be amended by CLIENT and PKCE in accordance with Article 2 of this Agreement.
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4.2 CLIENT's failure to make payment to PKCE in accordance with the payment terms herein shall constitute a material
breach of this Agreement and shall be cause for termination by PKCE.
ARTICLE 5 - RIGHT OF ENTRY
5.1 CLIENT shall provide for PKCE's right to enter from time to time, property owned by CLIENT and/or others in order for
PKCE to fulfill the scope of services included hereunder.
ARTICLE 6 - INFORMATION PROVIDED BY OTHERS
6.1 PKCE shall indicate to CLIENT the information needed for rendering of services hereunder, and CLIENT shall provide to
PKCE such information as is available to CLIENT. CLIENT recognizes that it is impossible for PKCE to assure the
sufficiency of such information, either because it is impossible to do so, or because of errors or omissions, which may
have occurred in assembling the information. Accordingly, CLIENT waives any claim against PKCE, and agrees to
defend, indemnify and hold PKCE harmless from any claim or liability for injury or loss allegedly arising from errors,
omissions, or inaccuracies in documents or other information provided to PKCE by CLIENT. Further, CLIENT agrees to
compensate PKCE for any time spent or expenses incurred by PKCE in defense of any such claim, with such
compensation to be based upon PKCE's prevailing fee schedule and expense reimbursement policy.
ARTICLE 7 - CONSTRUCTION ACTIVITIES
7.1 CLIENT agrees that the General Contractor is solely responsible for job site safety and for construction means, methods,
sequence, techniques and procedures necessary for performing, superintending and/or coordination all construction
activities and warrants that this intent shall be made evident in CLIENT's agreement with the General Contractor.
ARTICLE 8 - CONFIDENTIALITY
8.1 PKCE shall maintain as confidential, and not disclose to others without CLIENT's prior written consent, all information
obtained from CLIENT, not otherwise previously known to PKCE in the public domain. The provisions of this paragraph
shall not apply to information in whatever form which (i) is published or comes into the public domain through no fault of
PKCE, (ii) is furnished by or obtained from a third party who is under no obligation to keep the information confidential, or
(iii) is required to be disclosed by law on order of a court, administrative agency or other authority with proper jurisdiction.
PKCE will notify CLIENT in writing immediately if information is requested under item (iii) above.
ARTICLE 9 - OWNERSHIP OF INSTRUMENT OF SERVICE
9.1 All reports, plans, specifications, field data, field notes, calculations, estimates and other documents prepared by PKCE,
as instruments of service shall remain the property of PKCE. PKCE shall retain these records for a period of five (5) years
following completion of services, during which period they will be made available to CLIENT at all reasonable times.
ARTICLE 10 - JURISDICTION
10.1 In compliance with Sec. 29 of the Professional Land Surveying Act, as enacted by the Legislature of the State of Texas,
we are required to inform you that land surveying services in the State of Texas are under the jurisdiction of the Texas
Board of Professional Land Surveying, 7701 North Lamar, #400, Austin, Texas 75852, (512) 452-9472. Complaints
regarding surveying services rendered may be addressed to that agency.
ARTICLE 11 - INDEMNITY
11.1 PKCE shall indemnify, defend and hold harmless CLIENT from and against lawsuits, claims, liabilities, causes of action,
losses, damages, forfeitu res, penalties, fines, costs and expenses, including, but not limited to, reasonable attorney's fees
and expenses, by whomever asserted, including, but not limited to, any government agency or branch or any third party to
the extent the same arise from (i) a breach by PKCE of any term or provision of this Agreement, (ii) violation by PKCE of
federal, state or local statute, rule, regulation or ordinance in the negligent performance of the Services, or (iii) negligent
errors or omissions of PKCE or its employees, agents, or subcontractors in the performance of the Services.
11.2 CLIENT shall indemnify, defend and hold harmless PKCE from and against any and all lawsuits, claims, liabilities, actions,
causes of action, demands, losses, damages, forfeitures, penalties, fines, costs and expenses, including, but not limited
to, reasonable attorney's fees and expenses, by whomever asserted, including, but not limited to, any government entity,
agency or branch, any third party, an employee, contractor employed or retained by PKCE, any third party or employee
employed or retained by PKCE, to the extent that such claim, property damage, injury or death resulted from (i) the
negligence or willful misconduct of CLIENT or agent of CLIENT, (ii) violation of federal, state, or local statute, rule,
regulation or ordinance by CLIENT or agent of CLIENT, (iii) CLIENT's alleged involvement or status as an owner,
operator, arranger, generator or transporter of hazardous substances or constituents at the site, or (iv) inaccurate
information provided by CLIENT to PKCE.
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ARTICLE 12 - LIMITATION OF LIABILITY
12.1 CLIENT, through its authorized representative, identified below, and PKCE, have discussed their risks, rewards and
benefits of the project and PKCE's total fee for services. Neither PKCE, nor their consultants, agents, or employees shall
be jointly, severally or individually liable to CLIENT in excess of one hundred thousand ($100,000.00) by any act of
omission, including breach of contract or negligence not amounting to willful or intentional wrong.
ARTICLE 13 - INSURANCE
13.1 PKCE represents that it now carries and will continue during the terms of this Agreement to carry Workers Compensation,
Comprehensive General Liability and Comprehensive Automobile Liability insurance in the following amounts and with
deductibles acceptable to CLIENT:
a) Commercial General Liability Insurance - $1,000,000 per occurrence for bodily injury or death and property damage,
including loss of use thereof, written on an occurrence (as opposed to a "claims made") basis.
b) Comprehensive Automobile Liability Insurance covering all owned, non-owned and hire vehicles - $1,000,000
combined single limit of liability per occurrence for bodily injury or death and property damage, including loss of use
thereof, written on occurrence (as opposed to a "claims made") basis.
c) Statutory Workers Compensation Insurance.
d) Umbrella Liability Insurance - $1,000,000 per occurrence for bodily injury or death and property damage, including
loss of use thereof.
e) Errors and Omissions Insurance, Applicable to Services - $1,000,000 with respect to claims made against PKCE for
negligent errors or omissions in the performance of the Services hereunder.
ARTICLE 14 - ASSIGNMENT
14.1 Neither PKCE nor CLIENT shall assign this Agreement in whole or in part without the prior written consent of both
parties. PKCE shall not subcontract any portion of the work to be performed hereunder, except that PKCE may use the
services of persons and entities not in the employ of PKCE when it is appropriate and customary to do so. Such persons
and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories.
PKCE's use of others for additional services shall not be unreasonably restricted by CLIENT provided PKCE notifies
CLIENT in advance.
ARTICLE 15 - NOTICES
15.1 Any notice given hereunder shall be deemed served when hand-delivered in writing to an officer or other duly appointed
representative of the party to whom the notice is directed, or if sent by registered or certified mail to the business address
identified at the end of the Agreement.
ARTICLE 16- ENTIRE AGREEMENT
16.1 The Agreement (including attached schedules) constitutes the sole and entire agreement between PKCE and CLIENT.
This Agreement replaces and supersedes all prior discussions and agreements between the CLIENT and PKCE with
respect to the matters contained herein.
By executing this agreement, PKCE and CLIENT indicate their acceptance and agreement with its terms.
·
The City of Coppe / //,~._II/"~/~j Pa suiting Engineers, Inc.
Name: /~. j'Y'yl , //~[ "~"~ Name: Ja~es A/och, Jr., P.E., R.P.L.S.
Title: %~, ~ ~ a~ ~ Title:
Pri~
Date: ~~ /~ Date: July 13, 2001
/- /
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