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RE TxDOT Project CSJ 0364-02-017 SH 121 Utility Coordination Meeting Monday March 18 2013Keith, Please review the attached schedule. I noted that we would combine TxDOT/City submittals at 30% and 100% City intervals. Let me know if you have any comments. Thanks Chris Chris Schmitt, P.E. Principal 17304 Preston Road, Suite 1340 Dallas, Texas 75252 214.461.9867 Main 903.421.1897 Mobile 214.461.9864 Fax cschmitt@tnpinc.com <mailto:cschmitt@tnpinc.com> From: Keith Marvin [mailto:KMarvin@coppelltx.gov] Sent: Wednesday, March 20, 2013 9:25 AM To: Chris Schmitt Subject: FW: TxDOT Project CSJ 0364-02-017 SH 121 Utility Coordination Meeting. Monday, March 18, 2013 Chris, Can you send me a schedule of your work on this project. Assuming award of your contract next Tuesday, and full access to the property upon acquisition of the ROW. Please include survey, design, bidding, and construction. Assume the city will need three weeks review at each plan submittal (60%, 90%, 100%). We’ll also need to factor in some time for TxDot permitting. Please call with any questions. Thanks. Keith Marvin, P.E. City of Coppell 972-304-3681 From: Gary Gilmore [mailto:Gary.Gilmore@txdot.gov] Sent: Wednesday, March 20, 2013 9:17 AM To: Gary.woolsey@atmosenergy.com <mailto:Gary.woolsey@atmosenergy.com> ; jerryh64@verizon.net <mailto:jerryh64@verizon.net> ; cjones@pkce.com <mailto:cjones@pkce.com> ; Scottd@grapevinetexas.gov <mailto:Scottd@grapevinetexas.gov> ; cturner@pkce.com <mailto:cturner@pkce.com> ; Keith Marvin; Michael Garza; Walker, Steven (Steven.Walker@oncor.com <mailto:Steven.Walker@oncor.com> ); Gregory Perkins; Mike Bitsche (mike.bitsche@fiberlight.com <mailto:mike.bitsche@fiberlight.com> ); Charles@tgainc.net <mailto:Charles@tgainc.net> ; Richard.Keele@zayo.com <mailto:Richard.Keele@zayo.com> ; CSchmitt@tnp-online.com <mailto:CSchmitt@tnp-online.com> ; john.hollingsworth.jr@att.com <mailto:john.hollingsworth.jr@att.com> ; Gt1219@att.com <mailto:Gt1219@att.com> ; Ew8574@att.com <mailto:Ew8574@att.com> ; Ra8642@att.com <mailto:Ra8642@att.com> ; Curtisb@grapevinetex.gov <mailto:Curtisb@grapevinetex.gov> ; Michael.bowden@mygrande.com <mailto:Michael.bowden@mygrande.com> ; jeff@seitexas.com <mailto:jeff@seitexas.com> ; sgibson@tnpinc.com <mailto:sgibson@tnpinc.com> Cc: William Fuller; Paul Williams; Carla Bates; Congli Ye; Mo Bur; Charles Tapp; Duane Smith; Murray Allen Subject: TxDOT Project CSJ 0364-02-017 SH 121 Utility Coordination Meeting. Monday, March 18, 2013 Ladies and gentlemen; First off, let me say thanks to all of you that were able to attend the utility coordination meeting for the TxDOT project CSJ 0364-02-017, SH 121 from 0.549 miles south of the Tarrant/Dallas county line to 0.243 miles north of the Dallas/Denton county line. For those of you that weren’t able to make it, let me briefly provide a bit of information. With this project letting date being July of 2013, we respectfully ask that all utilities provide us (TxDOT) with utility clearance letters (signed) stating their estimated dates that they will be clear of conflict on or before April 18th. This is the tentative date set for the next monthly meeting. Please bring clearance letters to this meeting if you haven’t provided before. (NOTE: Pretty much everyone is aware that ROW has not been completely acquired at this time. Based upon latest ROW status reports and discussions, ROW could be possibly acquired by letting, July. ) We are asking that your estimate date be based upon the July letting and possible ROW acquisition date. As you may or may not know, as stated on the clearance letter form, please understand that the clearance letters are strictly an estimate and is provided to the State solely for State planning purposes. This letter is not intended to create any legally binding commitments on either Utility or State, nor to waive any rights Utility or State might otherwise possess. We (TxDot) do look forward to seeing this project get off the ground, and hopefully, we’re headed in the right direction. As you can see, there’s a few items attached. For the few others of you that requested a bit more information, please understand that this will be provided in a timely manner. Again, we do appreciate you cooperation and coordination with this upcoming project. Please feel free to contact me at any time. Thanks, Gary G. Gilmore East Dallas Area Utility / ROW Coordinator 505 IH 45 South’ Hutchins, Texas 75141 972-225-0465 Gary.gilmore@txdot.gov <mailto:Gary.gilmore@txdot.gov> Be Safe. Drive Smart /p> 903.421.1897 Mobile<o:p></o:p> 214.461.9864 Fax<o:p></o:p> <a href="mailto:cschmitt@tnpinc.com">cschmitt@tnpinc.com</ a><o:p></o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <div> <div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in"> From: Keith Marvin [mailto:KMarvin@coppelltx.gov] Sent: Wednesday, March 20, 2013 9:25 AM To: Chris Schmitt Subject: FW: TxDOT Project CSJ 0364-02-017 SH 121 Utility Coordination Meeting. Monday, March 18, 2013<o:p></o:p> </div> </div> <o:p> </o:p> Chris,<o:p></o:p> <o:p> </o:p> Can you send me a schedule of your work on this project.  Assuming award of your contract next Tuesday, and full access to the property upon acquisition of the ROW.  Please include survey, design, bidding, and construction.  Assume the city will need three weeks review at each plan submittal (60%, 90%, 100%).  We’ll also need to factor in some time for TxDot permitting.<o:p></o:p> <o:p> </o:p> Please call with any questions.<o:p></o:p> <o:p> </o:p> Thanks.<o:p></o:p> <o:p> </o:p> <div> Keith Marvin, P.E.<o:p></o:p> City of Coppell<o:p></o:p> 972-304-3681<o:p></o:p> </div> <o:p> </o:p> <div> <div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in"> From: Gary Gilmore [<a href="mailto:Gary.Gilmore@txdot.gov">mailto:Gary.Gilmore@txdot.gov</a>] Sent: Wednesday, March 20, 2013 9:17 AM To: <a href="mailto:Gary.woolsey@atmosenergy.com">Gary.woolsey@atmosenergy.com</a>; <a href="mailto:jerryh64@verizon.net">jerryh64@verizon.net</a>; <a href="mailto:cjones@pkce.com"> cjones@pkce.com</a>; <a href="mailto:Scottd@grapevinetexas.gov">Scottd@grapevinetexas.gov</a>; <a href="mailto:cturner@pkce.com">cturner@pkce.com</a>; Keith Marvin; Michael Garza; Walker, Steven (<a href="mailto:Steven.Walker@oncor.com">Steven.Walker@oncor.com</a>); Gregory Perkins; Mike Bitsche (<a href="mailto:mike.bitsche@fiberlight.com">mike.bitsche@fiberlight.com</a>); <a href="mailto:Charles@tgainc.net">Charles@tgainc.net</a>; <a href="mailto:Richard.Keele@zayo.com"> Richard.Keele@zayo.com</a>; <a href="mailto:CSchmitt@tnp-online.com">CSchmitt@tnp-online.com</a>; <a href="mailto:john.hollingsworth.jr@att.com">john.hollingsworth.jr@att.com</a>; <a href="mailto:Gt1219@att.com">Gt1219@att.com</a>; <a href="mailto:Ew8574@att.com"> Ew8574@att.com</a>; <a href="mailto:Ra8642@att.com">Ra8642@att.com</a>; <a href="mailto:Curtisb@grapevinetex.gov"> Curtisb@grapevinetex.gov</a>; <a href="mailto:Michael.bowden@mygrande.com">Michael.bowden@mygrande.com</a>; <a href="mailto:jeff@seitexas.com">jeff@seitexas.com</a>; <a href="mailto:sgibson@tnpinc.com"> sg