Fellowship-CS000920 214 522 8537
· 0~/22/00 FRI 10:20 FAX 214 5Y.~--8537 BECK ARCHITECTURE ~ ~001
BOlllTECT E
Meeting Minutes # 10,9.05.00
Fellowship Church Masterptan BA #00146.00
Grapevine, TX Issue Date: 09.20.00
Attending: Distribution:
Ken Griffin, City of Coppell All Present
Mike Martin, City of Coppell : Sam Lin
Owen Goff, FC
Craig Stovall, FC
Jay Cross, Brewer, Brewer, Anthony ~' Middlebrook
Jeff Williams, GA
Kip Daniel, BA
Ramon Vil]alba, BA
James Worsham, BA
Issued by: James Worsham, AIA
This meeting was held at the offices of the City of Coppell on Tuesday, September 5, 2000 at 2:00 pm,
for the purpose of presenting the master plan to the City of Coppell and introducing the subject of inter-
Iocal agreement between Coppell ~ Grapevine. The following was discussed and noted:
Items:
1. BA provided an overview of the master site plan.
2. Various entities and scenarios were discussed in regards to what would need to be included in the
inter-local agreement such as: utilities, IDE, emergency services response, code review, building
inspections, planning a zoning ordinances, applicable building codes, etc. The City of Coppell
provided a copy of an inter-local agreement used recently as an example for Fellowship Church to
use to draw up a proposed agreement.
3. Graham reviewed some of the challenges and issues regarding the creek hydraulics, which are
currently being worked out for the master site plan.
4. Coppell advised that they have a newly adopted planning ~' zoning ordinances, which may or may
not exempt the church from tree mitigation. BA will need to review this ordinance and confirm this
issue.
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5. The extension of Creekview Drive was discussed and Coppell advised that the adjacent property
owner agreed to pay for the entire width of the current Creekview construction project, which is
one half of the entire length of the road. FC advised that they have signed an agreement with the
City of Coppell that will alJow the future extension of Creekview Drive but there has not yet been
an agreement as to who will pay for the extension of Creekview Drive.
6. It was discussed that the extension of Creekview Drive through to Bass Pro Road will not be
required until substantial ball field development occur on the southern portion of the property. This
work is not anticipated to start construction for another 3-5 years.
7. Coppell clarified that Bass Pro Drive will be called Bethel Road on the Coppeli side of the property.
8. The City of Coppell advised that any building phases which extend on to the Coppell side of the
property will require Coppell's planning ~ zoning city council reviews/processes which are similar
to but different from Grapevine's. All construction work on the Coppell side of the property will
have to meet City of Coppell ordinances, building codes, and is subject to their building inspection
department.
9. BA proposed that the future building which sits partly on the City of Grapevine and partly on the
City of Coppell side could have an inter-local agreement as to which codes would apply, in an
effort to simplify the permitting ~ building inspections. The City of Coppell was not concerned with
what codes we followed or adapted on the Grapevine side but that any building crossing the
Coppell city line would be required to be constructed to their standards, using their'codes ~
building inspectors.
10. It was discussed that with the building that crosses city/county lines, the utilities from either city
could service it and there could be an inter-local agreement as for as emergency response.
At this time Scott Dyer with the City of Grapevine arrived at the meeting and the following was
further discussed and noted:
11. The City of Grapevine advised that providing emergency services to the FC property buildings and
ballparks, which fell on the City of Coppell side, would not be an issue for them.
12. It was discussed that the buildings, which are completely in the City of Copperr, could be serviced
by Coppell utilities but have emergency services provided by the City of Grapevine.
13. It was discussed that the bridge crossing the creek on the private property of [cC would not be
required to be constructed until such time as substantial work is done on the ball fields and only
will be required at such point public road access from either Creekview or Bass Pro was either not
available or was difficult.
7001 Preston Road. Suite 210, LB 12, Dallas, TX75205 tel2?4.522.8494 fax 214. 522.8537
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14. Coppell advised that they often have summer irrigation restrictions in regards to landscape of the
ball fields etc. and suggested we use water wells or the proposed lake for irrigation.
15. We discussed the difficulties in determining which code is stricter (Grapevine's or Coppelt's) which
would be difficult and subject to much interpretation. No resolution to the building straddling the
city lines, other than applying the stricter of the two codes, was resolved at this time.
At this time this meeting was adjourned and a new meeting with Marci Diamond and Andrea
Roy took place. The following issues were discussed and noted:
16. BA presented an overview of the master site plan.
17. The City of Coppell asked us to consider whether or not we could reconfigure the buildings such
that there was no building crossing over the city lines between Grapevine If Coppell. BA advised
that this would not meet the owner's needs.
18. Coppetl advised that their tree survey mitigation requirements stated thai the property owner
should "endeavor to preserve the trees of the property."
19. We discussed various scenarios regarding the approval process and platting requirements. We
came to the conclusion that the best course of action at this time is to plat the Phase I and Phase
11 of the CCC Building and the Atrium in such a manner that the plat does not cross the city/county
line. This will allow us to move forward with platting and P ~, Z ~' council review with the City of
Grapevine.
20. BA It FC will continue to pursue inter-local agreement between the City of Grapevine and the City
of Coppell regarding the buildings crossin~ the city line but these issues will not hinder the current
phases of the project, which are completely on the City of Grapevine.
End of Report
If there are any exceptions to the meeting minutes, please notify Beck Architecture within 10
days. If no exceptions are noted, the minutes will stand as written.
7001 Preston Road, Suite 210, LB 12, Dallas, TX 75205 tel 214.522.8494 fax 214. 522.8537
www. becka rchitect,,re.com