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WA9902-CN001112r C E N T U R O F S E R V I C November 12, 2000 FREESEoNICHOLS Mr. Kenneth M. Griffin, P.E. Director of Engineering and Public Works City of Coppell 255 Parkway P.O. Box 478 Coppell, Texas 75019 Re: Proposal for Professional Engineering Services for a Comp.ration of Flood Storage for a Site South of Sandy Lake Road and East of McArthur Blvc[ in the Elm Fork of the Trinity River Floodplain in Coppell, Texas. Dear Mr. Griffen: We are pleased to submit this proposal for preparation oft. he subject study in order to det~amine the required storage compensation needed to fill the site one foot above the 100 year floodplain as currently in effect. We understand that the storage compensation allows a 15% reduction in 100-year flood storage and a 20% reduction in the Standard Project Flood (SPF). We will prepare a report describing the results, and necessary coordination to describe our findings. The following is included in the scope of services for this project: SCOPE OF SERVICES Freese and Nichols will render the following professional services shown by task below in connection with the development of the Project: Task 1 Data Collection 1. FEMA information will be obtained. 2. Previous reports completed for this area will be review{x[ 3. A site visit will be made to determine hydrologic and hydraulic conditions and parameters. 4. City specific requirements will be coordinated. 5. We assume no survey information will be necdec[ Tasi~ 2 Storage Computation Analyses 1. Develop cross sections through the site and set 100-year and SPF elevations for the existing site and the proposed site. 2. Complete a HEC2 model of using the above data. 3. Compare the volumes determined to find the storage data required. Task 3 Reports Prepare a report explaining the methodology and results of the study, and containing appropriate charts, Freese and Nichols, Inc. · Engineers · Environmental Scientists · Architects 1701 North Market Street · Suite 500 LB 51 · Dallas, Texas · 75202 214-920-2500 · Fax 214-920-2565 graphs, plots, drawings and computer printouts to cle~ril~ the study. Task 4 Coordination Provide necessary Coordination with the city to describe the report and address techni~ questions. BASIS OF PROPOSAL Stipulations The following stipulations apply to the scope of services of this proposal: 1. Construction Plans or specifications are not mch~__ed 2. Corps of Engineers Wetlands Permits is not included 3. Texas Natural Rcso~ Conservation Commission Approvals or Water Impoundment Permits are not included 4. Field Surveys are not included 5. Review fees of any ldnd from city, state, federal or other sources will bc paid by the client and are not included in this proposal 6. Additional designs not spec~c~y addressed in this scope of services are not incJ,ded 7. Storm-drains and other nm-floodplain considerations am not part of this study 8. To the maximum extent permitted by law, the client agrees to limit the engineer's hability strictly to the technical area of this proposal, which is surface water open channel hydrologic and hydraulics analysis. The client agrees to be liable for his or her own attorney fees. 9. Environmental Protection Agency or other agency approvals or submittals not specified in the above scope of services are not included 10. Public Meetings are not included 11. Court appearance, deposition or any other involvement in litigation is not included 12. Client will provide any required compaction certification. 13. As-Built certification or FEMA submittals are not included 14. Additional services relating to unpenifitted fill, hazardous waste, and any other environmental consideration are not ineludecL Wetland impacts require a Corps of Engineers' approval. With rare exceptions, wetlands exist within floodplains. It is clearly understood that any wetland involvement relating to this project will be addressed by others and is not incl,d_~l in our scope of services. 15. Without the benefit of a tree survey or direction from the developer we will not prepare our study to eliminate loss of trees. 16. Design or analysis of the structural elements existing or proposed in this project is not part of this study. We assume that these were analyzed and built correctly. This analysis is not within our area of expertise. TIME OF COMPLETION Freese and Nichols is authorized to cocfuiience work on the Project upon execution of this Agreement and agrees to complete the..s~viees identified by or before November 17, 2000. ffFreese and Nichols' services are delayed thro~_~gh no fault of Freese and Nichols, Freese and Nichols shall be entitled to equitable adjustment of eoaipensation and Freese and Nichols shall be entitled to adjust contract schedule consistent with the number of days of delay. RESPONSIBILITIES OF OWNER OWNER shall perform the following in a timely manner so as not to delay the services of Freese and Nichols: Ao Designate in writing a person to act as the Owner's representative with respect to the services to be rendered under this Agreement Such person shall have contract authority to transmit instructions, Eo E recoiv¢ information, interpret and define the owner's policies and decisions with respect to Freese and Nichols's services for the Project. Provide all criteria and full information as to the owner's requh-~ents for the Project, including design objectives and constraints, space, capacity and l~rformancx requh-e, aiants, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which the owner will require to be included in the plans and spedficatlons. Assist Frees¢ and Nichols by placing at Freese and Nichols's disposal all available information pertinent to the Project incb~irig previous reports and amd other data relative to the Project. Arrange for ac, c~s to and make all provisions for Freese and Nichols to rater upon public and private property as required for Freese and Nichols to perform services under this Agreement. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents pre~nted by Freese and Nichols, obtain advic~ of an attorney, insuranc~ counselor and other consultants as The OWNER deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the servi~ of Freese and Nichols. The OWNER shall make or an'ange to have made all subsurface investigations, including, but not limited, to borings, test pits, soil resistivity surveys, and other subsurfac~ explorations. The OWNER shall also make or arrange to have made the ~terpretations of data and re~rm resulting from such investigations. All costs associated with such investigations shall be paid by The OWNER. Provide such aecountmg, independent cost esl~natmg and insurance counseling services as may be required for the Project, such legal services as The OWNER may require or Freese and Nichols may reasonably request with regard to legal issues pertaining to the Project. Designated Representatives: FNI and OWNER designate the following representatives: · Owner's Designated R~pr~entative {~ ~ a ~ Il , "F'^0 · Owner's Accounting Representative FNI Project Manager - Ronald W. Morrison, C.F.M.~P.E. 1701 North Market Street, Suite 500 LB 51, Dallas, Texas 75202 214-920--2500 xl 3, Fax 214-920-2565, Email tvan~freese.com FNI Ac, counting Representative Jana Collier 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817-735-7354, Fax 817-735-7492, Email jvc~_,_,freese.com COMPENSATION Basic Service: Compensation to FNI for the Basic Services shall be based on hourly rate with a maximum not to exceed $1000.00. IfFNI sees the Scope of Services changing so that additional services are needed, including but not limited to those services described as Additional Services, FNI will notify OWNER for approval before proceeding. Additional Services shall be computed based on the Schedule of Charges. B. Schedule of Charges for Additional Work: POSITION PRINCIPAL GROUP MANAGER SENIOR ENGINEER ENGINEER (PE) ENGINEER (EIT) EI.ECTRICAL ENGINEER MECHANICAL ENGINEER ENVIRONMENTAL SCIENTIST ARCHITECT DESIGNER TECHNICIAN OPERATIONS ANALYST WORD PROCESSING/SECRETARIAL CONTRACT ADMINISTRATOR CO-OP The ranges and individual salaries will be adjusted annually. EXPENSES MIN MAX 115 165 83 150 90 120 65 100 40 85 65 112 65 112 50 105 65 114 44 90 40 62 56 75 35 55 35 44 18 35 Plotting Printing Bond $ 4.00 per plot Bluelines/Blacklines $0.55 per square foot Color $10.00 per plot Offset and Xerox Copies $0.15 per side copy Vellum $ l 1.50 per plot Binding $2.50 per book Mylar $15.00 per plot Tape Binding $1.00 per book Travel $0.325 per mile OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost times multiplier of 1.10. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Dallas ~ other miseell~us expemes directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than ,staff members. TERMS AND CONDITIONS OF AGREEMENT We propose to furnish our services as described herein in a~x~rdance with A~a_¢hrnent TC, "Terms and Conditions of Agreement." We appreciate this opportunity to submit this proposal, ff additional infoifuation o' darificati~ is de~ect, please do not hcsitatc to contact us. If you arc in agrecmcat with the scrviccs describcd above ami wish fa, us to proceed w/th this assignmeat, plcase s/gn bclow and return onc copy of thc agrccmcnt for our filcs. Yours very truly, FREESE AND NICHOLS, INC. Project Manager Alan Greer, P.E. Principal, Dallas Manager City of Copgell Title: