WA8801-CS 860305GINN, INC. CONSULTING ENGINEERS
March 5, 1986
Mr. Donald Baukos
Baukos Construction Co., Inc.
6103 Bluff Point Drive
Dallas, Texas 75248
Re:Miscellaneous Water Lines
Coppe11, Texas
Dear Mr. Baukos:
A preconstruction conference was held on March 3, 1986, for
the above referenced project, at the offices of Ginn, Inc.,
16135 Preston Road, Dallas, Texas. The following persons
were in attendance~
Don Baukos Haukos Construction Co., Inc.
Ed Powell City of Coppell
Steve Goram City of Coppell
Tom Griffin City of Coppell
Ted Brannan GTE
Ronnie Bates Ginn, Inc.
Randy Fleming Ginn, Inc.
Gabe Fayre Ginn, Inc.
The following items were discussed:
1. The Owner is the City of Coppell. All pay requests will
be paid by the Owner, after approval by Ginn, Inc.
Ginn, Inc. is the Engineer on the project and will
administer the construction, provide inspection as needed,
approve shop drawings, pay requests, field changes, etc.,
and all communications will be through Ginn, Inc.
The Contractor is Baukos Construction Co., Inc./Dallas,
Texas, and the person to direct correspondence to is
Mr. Donald Baukos.
2. Notice to proceed was given as on or before March 10, 1986.
The project length is 90 calendar days~ completion date is
June 1, 1986. Liquidated damages are $250.00 per calendar
day.
3. All communications in the field will be between Randy
Fleming (Chief Inspector, Ginn, Inc.) and Contractor's
designated superintendent. All City employees,
subcontractors, etc., must go through proper channels.
16135 Preston Road · Suite 106 · Dallas, Texas 75248 · Phone 214,'386-6611
4. No verbal agreements by either party will be honored.
Change orders will be approved, in writing, prior to work
being done.
5. Any requests for extension of time on contract must be
justified. Therefore, Contractor is to keep records of
any times not able to prosecute work. Requests for time
extensions will be held until end of project, unless
approved by change order.
6. Prior to any work being started, we need a construction
schedule (or sequence of construction) and a cash flow
schedule tied to the construction schedule. Also need
names and telephone numbers of all parties concerned with
this project.
7. Payment requests will be submitted on forms provided by
Ginn, Inc., in final typed form on or before the 10th of
the month, including all work completed and accepted as
of the last day of the previous month. Contractor will
be paid after the 4th Tuesday Council meeting or within a
shorter period of time after City Engineer approval.
Work completed between the 1st and 10th of the month will
go on the following month's estimate.
8. It is the Contractor's responsibility to contact utilities
and have them verify location of their utilities and any
conflicts which may occur. Contractor shall coordinate
relocations/adjustments with individual utility company,
as involved, as per specifications, especially the rail-
road and gas pipeline companies. The railroad has been
provided with an executed agreement, by the City, and
should allow permission to bore as soon as possible.
9. Guarantee on completed work will be one year from final
acceptance.
10. Area for storage of materials shall be responsibility of
Contractor.
11. The Engineer will not advise the Contractor as to the
means or methods of work or safety requirements during
the project. Contractor is expected to comply with all
coSes an8 safety practices rela~e8 ~o ~hiz ~ype
construction.
12. Final acceptance will be as indicated in the
specifications and contract documents.
13. Concrete will be paid for when complete in place and
accepted, which means 3000 psi, as specified. Concrete
poured within the last seven days of the month, not
attaining 3000 psi or, as a minimum, 7-day break of
2100 psi, will not be allowed on that month's estimate.
14. Provide a concrete mix design for approval prior to
placing any concrete. Also, asphalt design must be
submitted.
15. We have provided six (6) copies of plans/specs to the
Contractor. Any additional copies required by the
Contractor will be paid for by the Contractor at direct
cost or reproduction. Reproducibles required for as-
builts paid for by the Contractor.
16. All required testing of concrete cylinders, densities,
soils, etc., will be paid for by the City of Coppell.
Contractor pays for fetesting. Contractor pays for water
deposit for meter, or contractor's meter may be used.
Meter must be left on job at all times.
17. Contractor to secure a permit from the City. There will
be no charge.
18. Caution issued to Contractor to be aware of the high
pressure gas lines along the railroad right-of-way and to
coordinate with railroad and pipeline companies.
19. All valves will be operated by City forces. Notify in
advance (24 hours preferrable -- 4 hours minimum).
20. Items requiring shop drawings:
' concrete vaults
- Bilco doors
- inlets with grates
- tapping sleeve
-a 11 valves, including boxes
- fire hydrant assemblies
- air relief valves assemblies
- meter boxes
21. Coordinate construction with elevated tank people
regarding piping, drives and work areas.
22. City requires that no construction work will be done on
Sundays and that work hours be limited from 9:00 AM to
4:30 PM on Saturdays. During weekend (Saturday) work, if
an emergency occurs or City forces are needed, contact
the police dispatcher.
23. A question was raised concerning the "services" on Kaye
Street, whether it was included in this contract. The
City is requesting the contractor to provide a proposal
for making the connections to all the "metered"
properties along Kaye Street, Shadydale, and Oak Trail.
This is addressed in a separate letter.
24. A water meter can be provided by the City, for a
$1,000.00 deposit; or the contractor may use his own
provided it is checked out with the City prior to placing
on the project. Meter shall remain on the job at all
times. Meter will be read by City and payment made based
on those readings.
25. Police Chief Griffin mentioned a few items he felt were
of concerns to the City.
- emergency numbers for all parties concerned should be
provided.
- Ginn, Inc. will coordinate with City forces.
- Should "traffic" be affected by construction, City
requires minimum of 2 flagmen directing traffic in a
safe manner (specifications identify this and address
this to the contractor.
- Whenever a street will be blocked, contractor shall
notify the communications dispatcher at 462-1144, so
all City departments will be aware of the situation.
- Only street approved equipment will be allowed on City
streets. Contractor indicated that he was going to use
rubber-tired equipment.
- Access to all property will be open at night or end of
day's work.
- Blocking of street intersection is prohibited.
- Kaye Street is the main problem area, regarding
residents and possible complaints. Please be
sympathetic to their situation.
26. The City will send letters to Kaye Street residents to
advise them of impending construction. Contractor was
asked to also contact them so they will be aware.
27. At Sandy Lake and Shady Dale, Steve Goram indicated that
the water line was an 8" line, not 10" as shown.
'28. Ed Powell indicated that the City would prefer to
"deflect" the pipe, in accordance with manufacturers'
recommendations, in lieu of using fittings, if at all
possible. Where it is obvious fittings are needed, then
they shall be used.
29. City would allow Kaye Street to be "open cut" where
services will be installed, as long as "trench" was not
greater than 6" wide, backfill compacted and a minimum of
4" asphalt was replaced in the trench.
30. City indicated that the steel encasement on the local
residential streets could be deleted and the 8" line
could be bored directly. The cost of not having to
install the encasement pipe should be returned to the
City. This will be addressed in a separate letter.
31. Steve Goram indicated that the City would like to have
approximately 34 - 40 services provided on Kaye Street;
and all the services (unknown quantity) on Shady Dale and
Oak Trail should be included. Coordinate numbers and
locations with City personnel. This is a request for
pricing.
The above items enumerated are noted and concurred with, but
understood not to be a modification of any existing contracts
or agreements.
Please return one signed copy to us. If you have any
questions, please contact us.
Sincerely,
~ CONCURRENCE:
HAUKOS CONSTRUCTION CO., INC.
Gabe Favre
/st
cc: Frank Proct~ BY:
Ed Powell
Steve Goram TITLE:
Randy Fleming
Ronnie Bates DATE:
Wayne Ginn