Tax2014D-CS150428 T H E • C 1 T Y • O F
COFFELL
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MEMORANDUM
To: Mayor and City Council
From: Ken Griffin,P.E., Director of Engineering and Public Works
Date: April 28,2015
Reference: Denton Tap &MacArthur Pavement Rehabilitation
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval to enter into a contract with FNH Construction,
LLC, in an amount of$1,396,725.00 for the pavement rehabilitation project.
Analysis:
In order to provide excellent and well maintained city infrastructure, the citizens of Coppell
authorized the use of'A percent sales tax revenue to be allocated for the reconstruction of our streets.
Through an analysis of all streets within the City of Coppell, Denton Tap and MacArthur were
identified as needing paving rehabilitation. The City has internally designed these improvements.
On April 9, 2015 the City received and opened five sealed bids ranging from a low of 1,396,725.00
to a high of$2,292,261.08 for these projects. The method of bidding used was the "A+B" method,
where the number of days bid were weighted and used in the evaluation of bids. All of the bidders,
including the low bidder, bid 75 calendar days. The combination of low bid and this 75 day bid time
qualified as the lowest overall bid. The lowest bid submitted is the most advantageous bid for the
City.
The low bid was submitted by FNH Construction, LLC. FNH Construction, LLC has relevant
experience with other municipal projects. A reference indicates they are capable of completing the
project within the budget and the time allowed.
The contract before you this evening includes repair of designated locations identified on the Denton
Tap &MacArthur Pavement Rehabilitation Project. This work will include replacement of only the
damaged paving for the entire length of the Denton Tap project from Southwestern Blvd. to the
northern City Limits. The work of the MacArthur project includes replacement of the damaged
paving, as well as routing and sealing cracks from the southern city limit to Lake Vista Blvd. In order
1
to facilitate this work, the street access will be restricted during construction, which will be limited
to the areas under construction.
Upon approval of this contract, city staff will send letters to all impacted citizens informing them of
the project and start date. The contractor and the city staff will be in communication with the affected
citizens on a regular basis to ensure minimal disruption.
In an effort to reduce the impact to our residents, we have asked that the project be completed during
the summer for a total project duration of 75 days. There is a penalty of$1,500.00 per calendar day
for each day beyond 75 days that it takes to complete the work.
Legal Review:
The City's standard construction contract has been reviewed by legal periodically,with changes made
as requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $1,396,725.00
Recommendation:
The Engineering Department recommends approval of this contract with FNH Construction, LLC in
the amount of$1,396,725.00
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