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Tax2014C-CS150428 J' Titi9 T H E • C t T Y • O F 4— c COPPELL . * (0\u"' ktiLetk/ .1' MEMORANDUM tY1 1/4)) \ tv3 To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: April 28, 2015 Reference: Neighborhood Alley Replacement 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval to enter into a contract with Urban Construction Group, in an amount of$1,213,650.00, for the reconstruction of various alleyways. Analysis: In order to provide excellent and well maintained city infrastructure, the citizens of Coppell authorized the use of'A percent sales tax revenue to be allocated for the reconstruction of our streets and alleyways. Through an analysis of all alleyways within the City of Coppell, Crestview Drive Alley, Timber Ridge Lane South Alley, Elm Hill Court Alley, Rolling Brook Lane Alley, Pinyon Lane Alley, Mapleleaf Lane Alley, Aspenway Drive Alley and Landsdowne Circle Alley were all identified as needing reconstruction. The City has internally designed these improvements. On March 17,2015 the City received and opened ten sealed bids ranging from a low of$1,213,650.00 to a high of$1,937,960.00 for these projects. The method of bidding used was the "A+B" method, where the number of days bid were weighted and used in the evaluation of bids. Nine of the ten bidders, including the low bidder, bid 200 calendar days. Only one bidder bid 115 days. The combination of low bid and this 200 day bid time qualified as the lowest overall bid. The lowest bid submitted is the most advantageous bid for the City. The low bid was submitted by Urban Construction Group. Urban Construction Group has relevant experience on other municipal projects. A reference check indicates they are capable of completing the project within the budget and the time allowed. The contract before you this evening includes complete reconstruction of the Neighborhood Alley Replacement Project for the limits indicated. This work will include replacement of the existing 1 ti alleyway paving for the entire length of the project. In order to facilitate this work, the alley access will be restricted during construction. Upon approval of this contract, city staff will send letters to all impacted residents informing them of the project and start date. The contractor and the ity,,Srtaff will be in communication with the affected residents on a regular basis to ensure minimal isruption of their daily activities. In an effort to reduce the impact to our residents by expediting the contract, we have asked that no more than two alleyways be under construction at any time.There is a penalty of$240.00 per calendar day for each day beyond 200 days that it takes to complete the work. Legal Review: The City's standard construction contract has been reviewed by legal periodically,with changes made as requested. Fiscal Impact: The fiscal impact of this Agenda item is $1,213,650. Recommendation: The Engineering Department recommends approval of this contract with Urban Construction Group in the amount of$1,213,650.00 2 17) / . *6 >t2Y.:. ,& G`"'; �zt 1.-_--.;.,,,-_,...,N,,,,,-;,,..,,,..:-,:,.,,,..--,,'"i''- °; �sy_.I fi `' ,a. ;24'14f4;:'��. c d U a Biwa. w ° °, sy s I � U1 W _ §° " .fit Q >— UU Z i. UN '`� 0 ix I zi q O L Q = ; CO LaJ 'f W a' OD ° rl I 2 Li. MPC.x�tPa� ��� a �� � o f - W X t]2� 3dOC,� �' � � W � Et liiQ Q > a �w _ W QJ ZId 3H wa w .� wa �, " d' w w �� . 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