WA9302-CN 940913 AGENDA REQUEST FORM
CITY COUNCIL MEETING: September 13, 1994 ITEM 8D
ITEM CAPTION:
Consideration and approval of a contract with Shimek, Jacobs & Finklea Consulting Engineers to
provide professional services associated with the design of a six million gallon ground storage tank and
associated pumping facilities at the existing Village Parkway pump site generally located at the northeast
intersection of MacArthur Blvd. and Sandy Lake Road in the amount of $156,500.00 and authorizing
APP qVED
SUBMITTED BY: Kenneth M. Griffin,P E
TITLE: Assistant City Manager/City Engineer INITIALS
STAFF COMMENTS:
As part of the on-going implementation of the City of Coppell's Water Master Plan, the City has been
negotiating with Shimek, Jacobs & Finklea to provide services for the design of a second ground storage
tank and the associated pumping facilities. The size of the second ground storage tank will be six
million gallons and should be adequate to service the City for at least the next ten years. The firm was
selected based on the recommendation of a panel comprised of Gary Sieb, Planning Department; Steve
Goram, Public Works Department; Mike Martin and myself of the Engineering Department.
STAFF RECOI~IENDATION Approval X Denial
EXPLANAT I ON:
Staff recommends that Council approve the contract with Shimek, Jacobs & Finklea for the design of
[he second ground storage tank and associated pumping facilities in the amount of $]56,500.00 and
authorize the Mayor to sign the contract. Staff will be available to answer any questions concerning
this issue.
BUDGET AMT. $ AMT. EST. $ +/- BUD: $
FINA/~ICIAL COMMENTS:
Funds for the design project are in the Water & Sewer CIP Fun%
FINANCIAL REVIEW: ~ CITY MANAGER REVIEW:
Agenda Request Form - Revised 1/94
SUPPORT DOCUMENTATION FOR AGENDA ITEM
STAMP RECEIVED BY Ct~TY MANAGER'S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED WITH ITEM: NO. OF ORIGINALS REQUIRED
MEMOS/LETTERS/REPORTS/BILLS/MINUTE: } 1 for a total of pages
CONTRACT/AGREEMENT ........... : ~//3 originals for signature
C.I.P. CONTRACT ................. : 6 originals for signature
CHANGE ORDERS ................. : 3 originals for signature
ORDINANCE .................... : 1 blueback for signature + 3 copies
CAPTION ....................... : 1 blueback for signature
RESOLUTION .................... : 2 blueback for signature + 1 copy
PROCLAMATION ................. : 2 blueback for signature + 1
BIDS .......................... 1 each
SUPPORTING DOCUMENTS (narrative) . . . ,./i9 + original
(over 10 pages or 5 double sided in length)
LOCATION MAPS ................. : 14
ZONING PLANS .................. : 14
PRELIMINARY/FINAL PLATS ......... : 14
SITE PLANS ..................... : 14
LANDSCAPE PLANS ............... : 14
ARCHITECTURAL RENDERINGS ....... : 14
LENGTHY DOCUMENTS ............ : 14
(zoning, subdivision ordinance, master plans)
DATE PUBLISHED IN THE CITIZENS' ADVOCATE:
(to meet legal requirements prior to consideration by council)
NOTIFICATION TO:
METHOD OF CONTACT:
NOTES
Agenda Request Distribution - Revised 1/94
SHIMEK, JACOBS & FINKLEA
CONSULTING ENGINEERS
8333 D6uglas Avenue, #820 Dallas, Texas 75225 (214) 361-7900
ROSS L. JACOBS, RE.
lAMES E. LAUGHLIN, RE.
RONALD V. CONWAY, RE.
JOHN W. BIRKHOFF, P.E.
MATT ARMSTRONG, RE.
ICE R. CARTER, RE.
GARY C. HENDRICKS, RE. August 25, 1994
c. L. SHIMEK, P.E.
I. C. FINKLIEA, P.E.
Mr. Kenneth M. Griffin, P.E.
City Engineer
City of Coppell
Post Office Box 478
Coppell, Texas 75019-0478
Re: Engineering Services Agreement
Village Parkway Pump Station Improvements and
Ground Storage Reservoir No. 2
Dear Mr. Griffin:
We are enclosing two signed copies of our proposed Engineering Services Agreement for the preparation of
construction plans, specifications, bidding documents and providing limited construction administration for the
improvements to the Village Parkway Pump Station and the construction of the Six Million Gallon Village
Parkway Ground Storage Reservoir No. 2. As you directed, we have modified our scope of services to eliminate
the variable frequency drives and the mobile emergency generator. We have included design of two new single
speed pumps.
We recommend this agreement be structured into two phases, with work on each phase proceeding concurrently
as follows:
Phase I: Engineering services for preparation of plans, specifications, bidding documents and contract
documents, along with limited construction administration for the Six Million Gallon Village
Parkway Ground Storage Reservoir No. 2.
Phase II: Engineering services for preparation of construction plans, specifications, bidding documents along
with limited construction administration for:
· Adding Constant Speed Pump Nos. 4 and 5
· Electrical Service for proposed Constant Speed Pump Nos. 4 and 5
· Design of connection port and transfer switches for Owner specified Mobile Emergency
Generation System
· Secondary low voltage electrical connections
· Telemetry modification to accommodate the new Pump Nos. 4 and 5
· Design of pump yard security lighting
Mr. Kenneth M. Griffin, P.E.
City of Coppell
August 25, 1994
Page No. 2
The scope of services for each phase is more specifically defined in Exhibit "A" of the Engineering Services
Agreement.
It is our opinion that this approach to the engineering services will allow for better project management during
both the design and the construction of the improvements. Each project is significantly different in nature and
will likely involve contractors with substantially different talents. Therefore, it is our intention to prepare
separate plans, specifications, bid documents and contract documents for each phase.
Once you have reviewed the agreement, please notify us of your findings. We are available to discuss this
proposal further at your convenience.
incere /'rs,
Gary C. Hendricks, P.E.
Enclosure
5. Invocation.
Councilmember Mayo led those present in the invocation.
6. Pledge of Allegiance.
Mayor Pro Tem Robertson led those present in the Pledge of Allegiance.
7. Citizen's Appearances.
A. Ed Caldwell, 601 Shadowcrest, spoke to Council regarding the speed limit and traffic
conditions on Moore Road.
B. Roger Hart, 733 Cardinal Lane, addressed the Council regarding the proposed Sandy
Lake Road expansion and the TU utility poles.
C. Becky Chalrez, 944 Pental Court, presented the Council with petitions which had been
signed by people against having the TU utility poles in the median of the new Sandy
Lake Road.
D. Gayle Bridgeman, 128 Sand Point Court, addressed Council regarding the TU utility
poles on the proposed Sandy Lake expansion.
E. Mark Monse, 125 Simmons, spoke regarding the TU utility poles on the proposed Sandy
Lake expansion.
F. Doug Roberts, 108 Sand Point Court, spoke regarding the TU utility poles on the
proposed Sandy Lake expansion.
G. Brock Leach, 117 Sand Point Court, spoke regarding the TU utility poles on the
proposed Sandy Lake expansion.
Mayor Pro Tem Robertson expressed his desire to postpone the Sandy Lake Road expansion
until Staff and Council Liaisons, Candy Sheehan and Lanny Mayo, can have an opportunity to
work with TU Electric to arrive at some alternate plans. Consensus of Council was to place an
item on the next agenda.
CONSENT AGENDA
8. Consideration and approval of the following consent agenda items:
A. Minutes of: August 23, 1994
B. Consideration and approval of an Ordinance amending Chapter 1 of
the Code of Ordinances by amending Section 1-10-6.2.1, Subjects not
Appearing on the Agenda, and authorizing the Mayor Pro Tem to sign.
C. Consideration and approval of an ordinance abandoning a utility
easement along the rear of Lot 3, Block 8 North Lake Woodlands and
authorizing the Mayor Pro Tem to sign.
D. Consideration and approval of a contract with Shimek, Jacobs &
Finklea Consulting Engineers to provide professional services associated
with the design of a six million gallon ground storage tank and
C1V1091394
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associated pumping facilities at the existing Village Parkway pump site
generally located at the northeast intersection of MacArthur Blvd. and
Sandy Lake Road in the amount of $156,500.00 and authorizing the
Mayor Pro Tem to sign.
E. Consideration and approval of an Ordinance amending Section 2-3-4-D
of the Code of Ordinances, and amending Ordinance 94663 to eliminate
the requirement that the organizational meeting of the "Keep Coppell
Beautiful" Committee be conducted in May of each year, and
authorizing the Mayor Pro Tem to sign.
F. Reconsideration and approval of a Final Plat for Latter Day Saints
Addition located along the south side of MacArthur Boulevard,
approximately 700 feet east of Samuel Boulevard, at the request of
Dowdey, Anderson & Associates.
G. Consideration and approval of a contract for the renewal of Dallas
County Health Services' Agreement effective October 1, 1994, to
September 30, 1995, in the amount of $3,391.00, and authorizing the
Mayor Pro Tem to sign.
H. Consideration and approval of a resolution to authorize the City
Manager to execute an agreement between the Texas Forest Service and
the City of Coppert, and authorizing the Mayor Pro Tem to sign.
Councilmember Mayo moved to approve Consent Agenda Items 8 A, B carrying Ordinance
94665, C carrying Ordinance No. 94666, D, E carrying Ordinance No. 94667, F, G and H
carrying Resolution No. 091394.1. Councilmember Watson seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Alexander, Stahly, Watson,
Mayo, and Sheehan voting in favor of the motion.
9. Consider appointments to the City's Boards and Commissions.
American Red Cross Representative
Councilmember Sheehan moved to'.
1) reappoint Dorothy McPhail as the American Red Cross Representative; and
2) to reappoint Doug Stover as Alternate.
Councilmember Mayo seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Robertson and Councilmembers Alexander, Stahly, Watson, Mayo, and Sheehan voting in favor
of the motion.
Animal Control Appeals Board
Councilmember Stahly moved to appoint Dr. Reid Garfield as the veterinarian to the Animal
Control and Appeals Board for a two-year term. Councilmember Alexander seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Robertson and Councilmembers Alexander,
Stahly, Watson, Mayo, and Sheehan voting in favor of the motion.
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