WA9302-CS 9404052143610204
Sh i mek ,
-..T~cob:~ & Fink leo. 214:~610204 P,81
SHIMEK, JACOBS & FINKLEA
CONSULTINC. ENGINEEIL~
8333 DOUGLA~ AVENUE, #820~,~f,~
DAUs, TnXAS 7SZZS Ud ~r c~ 3 cot..,
Fax Number: (~/_~7~ - l:r204
Date: ~ .~. _
Phone Number: (214) 361 - 7900
Receiving Fax Number:
Number of Pages Transmitted (including this one)
To: ~(~ Cf~.[~ ~F'ttxX. __
/4
From: vq , Cfl,~aOf,t ~///7 %
If the number of pages eded for are not received or are not dear please call (214) 361-7900.
z) ~ngineenng sennces xof unprovemems m m= v s,n,l~ ramway rump Dt~non ~, ~,,atn~7 .......
a) Preliminary engineering report including probable capital cost and cost benefit analysis for the
consl~uotion
a Variable frsquoncy drive o op pump
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P=02
SHIMIK, JACOBS & FINKLEA
CONSULTING ENGINEERS
8333 Douglas Avenue, #820
Dallas, Texas 75225
(214) 361-7900
ROSS L, IACOBS,
JAMES E. LAUGHLIN, P.E.
RONALD V. CONV~Y, RE.
jOHN W. BIRKHOFF, RE.
MAlT ARMSTRONG, P.E.
JOE R. GARTER, EE.
GARY C, HENDRICKS,
C. L. SHIMEl(, RE.
I. C- FINKLEAt
May 5, 1994
Mr, Ken Griffin
City Engineer
City of Coppell
Post Office Box 47~
Coppell, Texas 75019-0478
Engineering Services ASm~nent
Village Parlcway Pump Station
Ground Storage Reservoir No. 2
Dear Mr. Griffin:
We are enclosing a e.~y of our proposed engineering s~'vicos agreement for the preparation of construction
plans, construction speeifioations, and bidding document8 along with construction administration for the Village
ParkWay Pump Station Ground Stora~ Reservoir No. 2. This copy is for your review prior to our meeting on
May ~)1994. It is our opinion that if the engineering phase of this project starts quickly, then there exists a
good chance that the reservoir could be in service for the peak demands of the summer of 1995. The ,cope of
emgine~ring scrviccs for the proposed ground storage tank arc clear. However the scope of work related to the
pump station improvements will likely require additional refinement. Therefore, we rccormnend this project be
in two separate cngineeriag services contracts:
1 ) Engineering services for preparation of plans, sl~'cL~eations, and contract documents along with
construction administration of the Village Parking Ground Storage Reservoir No. 2.
2) Engineering setvitro for improvcn~nts to the Village Parkway Pump Station as follows:
a) Preliminary enlgineering report including probable capital cost and cost benefit analysis for the
eonstruotion of:
· Emergency g~aeration at Village Parkway Pump Station.
· Variable frequency drives for existing pttmp no. 3 and proposed pump no, 4
Sh i reek ,
& FinkleG
2148610204
P,O~
Mr, Ken Griffin
City of Coppoll
May 5, 1994
Pago No, 2
Detailed plans, specifications, and bidding documents along with construction administration for the
improwmeats to Vills6o Parkway Pump Station as recommonded in the preliminary engineering report
and as directed by the City of Copper! including pwposed pump no, 4,
If you are in agreement wiih this approach to this project and the attached engineering services agreement for the
first phase is acceptsble, lgsas6 have it execute~ by the City and return one copy to us, Once we receive an
executed atFeement we will ~ommenco our services on the ground storage phase of this project at your direction-
Sincerely,
Gary C. Hendricks, P .E.
Enclosures
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P.04
ENGINEERING SERVICES AGREEMENT
THIS AGRgEMENT is made and entered into by and between the City of Coppoll,
Texas, heroinafter referred to as "City", and Shimek, Jacobs & Finidea, heroinafter referred to as
"Engineer", to be effective from and after the date as provided heroin.
SE ~
WITNES TH: ~, - c:-~-- L
plans and s .
reservoir and related site paving and site piping improvements at the Village Parkway Pump Station,
located in the City of Coppoll, Dallas County, Texas, heroinafter referred to as the "Project"; and
WHEREAS, the Engineer desires to render such engineering services for the City under the
terms and conditions provided heroin.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
That for and in consideration of the convenants contained heroin, and for the mutual benefits
to be obtained hereby, the parties hemto agree as follows:
I. Employment of the Engineer
The City hereby agrees to retain the Eagineer to perform professional engineering services in
connection with the Project; Engineer agrees to perform such services in accordance with the terms and
condition of this Agreement.
II. Scope of Services
The parties agree that Engineer shall perform such services as arc set forth and described in
Exhibit "A", which is attached hereto and thereby made a part of this Agreement. The parties
understand and agree that deviations or modifications, in the form of written changes may be authorized
from time to time by the City.
IlL Schedule of Work
The Engineer agrees to commence work immediately upon execution of this Agreement, and
to proceed diligently with said work to completion as described in the Completion Schedule attached
hereto as Exhibit "B" and thereby made a part of this Agreement.
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IV. Compensation and Method of Payment
The parties agree that Engineer shall be compensated fox all services provided pursuant to
this Agreement ill the amount and manner described and set forth in the Payment Schedule attached
hereto as Exhibit "C" and thereby made a part of this Agreex~ent. Engineer further agrees that it will
prepare and presem such monthly progress reports a~xd itemized statements as are described in said
Exhibit "C" . City agrees to pay invoices upon receipt.
V. Information to be Provided by the City
The City agrees to furnish, prior to commencement of work, all that information set forth
and described on Exhibit "D", which is attached hereto and thereby made a part of this Agreement.
VI. Progress Meetings
In addition to providing the monthly progress reports as required under Paragraph IV
hereinabove, Engineer agrees to attend all progress meetings scheduled by City, and at such meetings to
outline work accomplished and special problems or delays encountered h~ connection with the services
being rendered during the previous report period, as well as planned work activities arkd special
problems and delays anticipated for the next report period.
VII, Insurance
Engineer agrees to procure and maintain for the duration of the contract Professional .
Liability Insurance, Worker's Compensation, General Liability and Automobile Insurance.
VIII. Assignment and Subletting
The Engineer agrees that neither this Agreement nor the work to be performed hereunder
will be assigned or sublet without the prior written consent of the City. The Engineer furthcr agrees that
the assignment or subletting of any portion or fcatttrc of the work or materials required in the
performance of this Agreement shall not relieve the Engineer from its full obligations to the City as
provided by this Agreement,
IX, Audits and Records
The Engineer agrees fixat at any time during normal business hours and as often as City may
deem necessary, Engineer shall make available to representatives of the City for examination all of its
records with respect to all lnatters covered by this Agreement, and will permit such representatives of the
City to audit, examine, and make excerpts or transcripts from such records, and to make audits of all
contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other dam
relating to all matters covered by this Agreement, all for a period of one (1) year from the date of final
settlement of this Agreement or for such other or longer period, if any, as may be required by applicable
statute or other lawful requh~l'nent.
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X. Contract Termination
The parties agree that City or the Engineer shall have the right to terminate this Agreement
without cause upon thirty (30) days written noticc to the othgr. Ill the event of such termination without
cause, Engineer shall deliver to City all finished or unfinished documents, data, studies, survcys,
drawings, maps, models, reports photographs or other items prepared by Engineer in connection with
this Agreement. Engineer shall be entitled to compensation for any and all work completed to the
satisfaction of City in accordance with lhe provisions of this Agreement prior to termination.
XI. Engineer's Opinion of Cost
The parties recognize and agree that any and all opinions of cost prepared by Engineer in
connection with the Project represent the best judgment of Engineer as a design professional familiar
with the construction industry, but that the Engineer does not guarantee that any bids solicited or
received in connection with the Project will not vary from the opinion by the Engineer.
XII. Ownership of Documents
Original drawings, specifications and reports are the property of the Engineer; however, the
Project is the property of the City. City shall be furnished with such reproductions of drawings,
specifications and repoxts. Upon completion of the work or any eaxlier termination of this Agreement
under Article X, Engineer will revise drawings to reflect changes made during constnaction as reported
y the City and c!ntr!ctor, and he wili furnish the City with one (1) complete set of reproducible record
rmts~nt~;hal b furrushed as an additmnal sen~ce at any other time requested by City
(, ~ r~ ~,~-'-e_ "~ ~ %-~' >.XIII. Complete Contract
This Agreement, including the exhibits hereto numbered "A" through "D" constitute the
entire agreement by and between the parties regarding the subject matter hens, of.
XIV. Mailing of Notices
Unless instructed otherwise in writing, Engineer agrees that all notices or communications to
City permitted or required under this Agreement shall be addressed to City at the following address:
City Engineer
City of Coppell
P. O. Box 478
Coppell, Texas
75019
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City agrees that all notices or communications to Engineer permitted or required under this
Agreement shall be addressed to Engineer at the following address:
Gary C. Hendrieks, P.E.
Shimek, Jacobs & Finklea
8333 Douglas Avenue, #820
Dallas, Texas 75225
Phone: (214) 361-7900
All notices or communications required to be given in writing by one party or the other shall
be considered as having been given to the addrcssee on the date such notice or communication is posted
by the sending party.
writing.
XV. Contract Amendments
This Agreement may be amended only by the mutual agreement of the parties expressed in
XVI. Effective Date
This Agreement shall be effective from and after execution by both parties hereto.
WITNESS OUR HANDS AND SEALS on the date indicated below.
CITY OF COPPELL, TEXAS
ATTEST:
By:
By:
Date:_
SHIMEL JACOBS & FINKLEA
CONSULTING ENGINEERS:
By:
Date:
Gary C. Henriticks, P.E., Partner
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EXItlBIT "A"
ENGINEERING SERVICES
P.08
The Engineering Services to bc provided under this Agreement shall include the following:
PHASE I:
Part I:
GROUND STORAGE RESERVOIR
PreD,rafiem ~f Bans and Specifications:
· Prcs,r~d Concrete Ground Storetee Reservoir -. Design Phase
Preparation of plans, specifications and bidding documents for Prestressed Concrete
Carround Storage Reservoir based on the following items:
(l)
City will provide reservoir size as either a 4 MG or 6 MG reservoir prior to final
plans and specifications being prepared. Engineer wilt not review the criteria for
sizing the reservoir.
(2)
Specifications based on following standards:
American Water Works Association (AWWA)
American Nation Standards Institute (ANSI)
American Society of Testing Materials (ASTM)
National Sanitation Foundation (NSF)
t- American Concrete Institute (ACI)
(3)
Tank Accessories to include the following:
Pipe Connections
Over Flow
Drain
Tank Ladders
Roof Hatches
Vent
Wet Riser
(4) Provisions for connecting to the City 's existing monitoring and control system.
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(5) Provisions for site landscape screening along fence lines and reestablish grass on
site,
(6) Provisions for site irrigation system.
(7) Plan and details for concrete driveway to access reservoir.
(8)
The limits of the property, and piping is as shown on the records drawings
provided by the City. No additional field surveys will take place to establish
property comers. Infomlation froxn record drawings will be placed on the
construction plus.
(9) The benchmark on site will be verified by field surveys.
(10) Plans and specifications will include provisions for erosion control devices to be
erected along the east property line and the south property line.
(11)
Design will include a hydraulic analysis of the yard piping. Recommended
alignment changes will be presented to the City if hydraulic conditions can be
improved. No computer analysis will be undertaken. Plan and details for yard
piping.
(I2) Information will be included in the specifications of the findings in the City's
geotechnical investigation for this Reservoir.
(13) Construction plans wilt be reduced and made pint of the bidding document booklet
for bidding purposes.
(14) Two sets of preliminary plans and specifications, and two sets of final plans and
specifications will be provided to the City for review,
(15)
Reservoir will include brick pilasters and include an exterior coating. Brick and
coaltrig will be specified to match existing reservoir colors,
%
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Part
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/
Bidding Phase /T
(1) ~.~t the Uxty o17 k:opi. nzll Staff in advcrtiaing for ~ds.. his .111 i..,Aude ptovidlu~
wLth Notice to Contra~tot~ for their u~ in publtt;ly adve. fisins Frojeer. Shiaxek,
Jetcobs & Finklea will send notices to Dodge Reports, Texas Contractors and to a
number of contractors experienced in tank erections.
(2) Sell bidding documents to potential bidders, their suppliers and other pro'ties.
(3) Provide bidding documents to Dodge Reports, Texas Contractors, and City's
independent materials testing lab.
(4) Assist City of Coppell during opening of bids and provide bidding tally sheets.
(5) Provide bid tabulation to City moxd contractors who submitted bids.
(6)
Obtain the following information from the lowest bidder:
e. Past work history.
t, Physical resources to produce the project.
t- References.
Formulate opinion from information received and provide the City a recommendation
for award of the construction contract.
(7) Prepare Contract Documents for execution by the Contractor and the City.
(8) Conduct Pre-Construction Conference at City facilities including preparing a meeting
agenda.
(9)
After award of contract, furnish five sets of blue-line prints of the final plans (full
size), specifications and contract documents to the City and successful contractor for
construction use.
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Part III:
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Construction Phase
(1) Attend any coordination meet~gs with contractor, qualil'y control personnel, and City
representative to discuss stralcgy, problem are~, progress, and any required
(2)
coordination. CA't'-/''~
Review shop drawings and other submi~ta nfommfion which the Contractor submits.
This review is for the benefit of the covers only general conformance with
ho drawm
information given by the Contract Documents. Review of s p ' g submissions
is solely for their conformance with the design intent and cortformance with
information given in the construction documents. Shirnek, Jacobs & FinIdea shall not
be responsible for any aspects of a shop drawing submission that affect or are affected
by the means, methods, techniqucs, sequences and operations of construction, safety
precautions and programs incidental thereto, all of which are the Contractor's
responsibility. Two copies of all shop drawings in which no exceptions are taken by
Shimek, Jacobs & Finklea will be provided to the City.
(3) Provide written responses to requests for information or clarification,
~:~7r(4 ',,, ~r~giare ~nd~ roeegg routine chan "' o~dem ~ ~is,,projc~-~ ~ey p~n to ~e
(5) P~e mon~ pay ,r~sts form.~m i~orma~ion received fr~ ~e'~W inspector
(6)
Accompany the City during their final inspection of the project, if requested by the
City to attend.
(7) Recommend final acceptance of work based on information from City's on-site
representative.
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Visit the site at appropriat~ interv~s ~ construction proceeds ~ obse~e prog~ss ~d
formulate opinion as to quali~ of work as it relates to contact doemerits.
(9) \ Assist thex City in arranging for an on-site representative and independent testing
laboratory."
Part IV:
(10)
Review the on-site representatives daily reports and independent laboratory's test
r~ports to formulat~ opinion of progr~s~ and attempt to"identify potenithtl problems."-
Exclusieas
The intent of this scope of services is to include only the services specifically listed herein
and none others. Services specifically excluded from th~ scope of services include, but are
not necessarily limited to the following:
(1) Providing an on-site representative.
(2) Providing the services of an independent testing laboratory.
(3) Boundary surveys or title-searches,
(4) Environmental impact statements and assessments.
(5) Fees for permits or advertising.
(6) Detailed design of tank structure and foundation,
(7) Certification that work is in accordance with plans and specifications.
(8) Environmental eleanup.
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EXHIBIT "B"
COMPLETION SCHEDUI,E
PHASE I:
Part I:
GROUND STORAGE RESERVOIR
Prelim~ary Plans and Specifications .......... 45
calendar days after notice to proceed.
Final PlansandSpecifications .....................15 calendar days after review comments
received from the City.
Part II:
Bidding Phase ..............................................45 calendar days from establishmere of bid
date and project advertisement.
Part III: Construction Phase ......................................300 days after notice to proceed is provided to
construction contractor.
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EXHIBIT "D"
[NFfi~MATION TO BE PROVIDED BY CITY
1)
Right-of-Enlxy to existing City owned Village Parkway Pump Station.
2)
City's Geotechnical Investigation on original Reservoir and Pump Station.
3) City's Geotechnical Investigation on proposed Reservoir project.
4) Available record drawings of Reservoir and Pump Station,
5) Information on existing Telemetry System.
6) Existing Irrigation Plan.
7) Calculations prepared by others on the sizing of the proposed Ground Storage Reservoir.
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