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Gateway BP(2.4)-CS 940805· 08/i/94 HALFF ASSOCIATES~.,~, HALFF ASSOCIATES, INC. ENGINEERS ~, SCIENTISTS · SURVEYORS MEMORANDUM ~ 001/003 lohn Oiannopoulos, Catellus Development Corporation Bill Mills, Cleancut, Inc. I~n Giiffin, Ot'~of. Coppell, /ames Pole, lni~lnc. Brian Brlstow ~ I-lalff Associates, Inc. P1008.94.6988 Coppell, Texas August I' 1994 O,mw~ l~u~n~u Ps~t, passe nC 0 ~riclal~ July 29, 1994, I-lalff Associalss, Inc. received acall fl~n_ Mr. $o.hn ( D~lop~t Cotpm~tion, x~l .m~sting a proposnl for construction administration .B..~C~ ~__ landscaping project. TO facilitate our pmpara~ort of thc_pm.po* ~ of ~L'leaneUt, Inc. (Contractor) to obtain a project schedule and to mc t Mr. Mill~ provided us with the information we requested and also gave us a the abovd refe~nced meeting, These minutes contst~ some language which on [talff ~kssociates. We r~et not bein~ invited to this meeting, and we wis[ '~ ~ H)93, wc wcro in~tmc~ to oot i~cludc tM$ servzcc m our £cc. We i~,vicc ~t wc could pmvidc to ~atdlus. Wc ~lso ~ ~¢ pmv~.qon "certification of ~llnstmction per plans with full-tim~ construction observad In, vide fro' addidlnal fees. Ca~llus did not request these and other seavices Om' con~ oblisations to Catellus ended with our assistinS them in thei~ to recommend to the City of Coppell, and Halff AssociaIes delivery .Vmnnopoulos of Catellus services for the Gateway d, we contacted Mr. Bill uirc about the cxt~nt of opy of th~ minutes from =sst an unfavorable light to rake sl~ong vxception islrstion services for lhe ~vclopment C~on did list it as an additional ~ '"t~ecot'd drawings" and m" as services we could we offered at the time. selection of a Contractor reproducible plans and 08/08/94 09:40 '[~214 739 0095 HALFF ASSOCIATES, INC. ENGINEERS * SCIENTISTS ~ On.way Buninoss Pnd~ Phase IIC August 5, 1~¢2 HALFF ASSOCIATES SURVEYORS Ha]ff Asaociate~ submitted a proposal to Catellus on May 2, l~t, outlining a set of customary cons~ ad~inis~ation services we coulfi provide. These included: · Weekly site visits and preparation of construction prolp~s x-epa.'ts. __ i * ~ l~vicw and recommendations for Contractor Progress Payment Requests. ] · [ itevicw~ and recommendations for approval of substitution reqr,cst, change orders, and ! ~d~ ~ a n:apon~ fi'om Cat~llua Ca ri~ned prOl~O,d) on ~uly ~'k ~99~, in ~hich. Catenua in. di_c.~_ _t~ ~ ' 1 ex lamm t~ we oould not ~ the review cst pay requests ns an isolated stand-al~ ,ne sexvico and that me c~n~nn of our p~al wcrc intmd~mdent- has the construction phase roles and responsibilities of thc and Hatff Associates were clearly defined in Se of th~ approved specification for the project (see Atta anticipated being involved ns Project ~ngineer dm~ of the we have not been employed by Catellus Develop: W~ ~ fllCl~Ore CUlTontly VC~r limiteat in how wc c It ~ity of Coppell, Catullus ~ 01001 - "O~nernl =hmcnO. On this barn, the cons~uction phase ncnt Corporation fo~ mi= 002/003 AI~ tl~ award of thc contract by lite City of Coppell, Mr. Pat Acker of Ha phone call from Mr. John Cfiannopoulas of Cat~lhs Development Corporaflo~ the l~~n of the contract documents for execution. Halff Assoctatm cc with tim Ci~ of Coppell m der~rm~e the 'City's l~quimro~n~s, and aubsequ~ Mmms of Catullus by telephone and by FAX with fl~e information required finalize d~e processing of thc contract documents. tff Associates received a · requesting assistance in ntacted Mr. Jim Ragndill :tly contacted Ms. Ka~n in ord~ that she could 08/08/9~ 09:41 ~214 739 0095 HALFF ASSOCIATES HALFF ASSOCIATES, INC. ENGINEERS · SCIENTISTS ' SURVEYORS Osmwsb' Business Pm*lc, Phase HC AugaSt 5, 1994 Pa~e3 ~ Cb~__ ~ Order (Al~mafive 0'2). O~ July 11, 1994, we received a fax transmt~ of Cleanv~t's immizat~on of id from 51e City of CoppeU. Ken Oriffin hsd called &m mo~nin$ asking us abm order, ami explained to us that he needed m mak~ a decision to spprow At 2:: pin On the san~ day, we Iransrrdttcd Cl~mcut's l©U~r to C&t~llu~ Deveh s.n that they should call Mr. Oziffin to discuss thc matter immedia for. We explsined ~hat we hsd fulfilled our cou~racmal obligations involved in consumction administmliou. We referred Mr. Pole to the City f¢ alMitional inspection work iX~luired. This was the only contact wc havc had h, rlm:h. change order request, the bw..kground of d~ o~ disapprove that day. ~rr~nt ~-pol'ation with rely. a call from Mr. James Pole of Irrimch on July 27, 1994. Mr. pole inquired about who be inspecling the irrigagon system instsllalion. We respomiod that ou~ understanding was .fl~tt would inspect service hook-ups, but that inspection of other irrig~ifion work could not be for the project and were 003/003 C~J(M~ ~llum 2, 199~, Halff Associal~s delivered (via courier) reproducible pi! s fo~ construction phase use and distribution. r inquiries regs_nUng any n, and spec~cations ~o post-bid inquiries in a forthright manner, but within the limitations that natmV, uy come w~m~ ru~ ac.rog is to I~ c~lled into question a~. any future m~e~in§, tha~ we be advised Ot sue n, .so mat maue~ can_~ accuracy discussed and conflicts can be resolvcd face-to-facc in a timcly and fair manner to att parues involved.