ST9604-CS 990122 (~ P.O. Box 478
P.
COPPELL, TEXAS 750~9
January 22, 1999
Aubrey C. Adcock, Jr. P.E.
Sr. Vice President
Huitt-Zollars, Inc.
3131 McKinney Ave., Suite 600 / LB 105
Dallas, Texas 75204-2489
RE: Fairway Drive Project ST 96-04
Dear Mr. Adcock:
On January 20, 1999 I was notified by the Finance Department that the amount previously paid
for the engineering on Fairway Drive has exceeded the maximum fee in the contract as stated in
paragraph 3c. Paragraph 3c sets the total maximum fee for the project of basic services and
special services to not exceed $26,000. To this date, the City has paid $26,187.94 on this
project. My notes indicate that there have been no modifications to the scope of services,
therefore, the Finance Department considers the Engineering Services for Fairway Drive to be
paid in full. If in fact I have errored in my analysis of the contract and total amount paid please
contact me so that we can discuss this issue. If the City has been billed in error for more than the
total maximum fee then please remit a check in the amount of $187.94 so that the project can be
finalized. As we previously discussed, the only outstanding issue from the consultant side is the
preparation of the record drawings and the mylar record drawings.
I apologize for the oversight on my pan in processing payments that exceed the total maximum
fee. If you should have any questions or need any additional information please feel free to
contact me at (972) 304-3679.
Sincerely, ~~4
Kenneth M. Griffin, P.E.
Director of Engineering / Public Works
cc: Finance Dept.
projects/st96-04/huitt199