MA 95/96-CN 960227 The City With A Beautiful Future
INVITATION TO BID
INSTRUCTIONS/TERMS OF CONTRACT
SPECIFICATIONS
BID SHEET(S)
FOR
REINFORCED CONCRETE PAVEMENT REPAIRS
PER
THE CITY OF COPPELL SPECIFICATIONS
AT
THE CITY OF COPPELL
TOWN CENTER
PURCHASING DEPARTMENT
OPENING DATE: FEBRUARY 6, 1996
10:00 A.M.
CITY OF COPPELL · PURCHASING DEPARTMENT ® 255 PARKWAY BOULEVARD · COPPI~,I,I,~ TEXAS 75019
The City With A Beautiful Future
INVITATION TO BID
Return Bid To: City of Coppell
Purchasing Department
P.O. Box 478
Coppell, Texas 75019
The enclosed Invitation To B/d and accompanying Specifications with Bid Sheets are for your
convenience in bidding the enclosed referenced products and/or services for the City of Coppell. Sealed
bids shall be received no later than: 10:00 A.M., TUESDAY, FEBRUARY 6, 1996.
Please reference Bid No. Q-0196-01, REINFORCED CONCRETE PAVEMENT REPAIRS, in all
correspondence pertaining to this bid and affix this number to outside front of bid envelope for
identi~c~ti0n. All bids shall be to the attention of the Purchasing Depatianent.
The City of Coppell appreciates your time and effort in preparing a bid. Please note that all bids must
be received at the designated location by the deadline shown. Bids received after the deadline will
be returned unopened and shall be considered void and unacceptable. Bid opening is scheduled to be held
in the Office of the Purchasing Agent, 255 Parkway Boulevard, Coppell, Texas. You are invited to
attend.
If Bidder desires not to bid at this time, but wishes to remain on the commodity bid list, please submit
a "NO BID" response (same time/location). The City of Coppell is always very conscious and extremely
appreciative of the time and effort expended to submit a bid. However, on "NO BID" responses please
communicate any bid requirement(s) which may have influenced your decision to "NO BID."
ff response is not received in the form of a "BID" or "NO BID" for three (3) consecutive Invitation To
Bid, Bidder shall be removed from said bid list. However, if you choose to "NO BID" at this time but
desire to remain on the bid list for other commodities, please state the specific product/service for which
your firm wishes to be classified.
Awards should be made approximately three weeks following the bid opening date. To obtain results,
or if you have any questions, please contact the Purchasing Department at 214-462-0022, extension 214.
The City With A Beautiful Future
INVITATION TO BID
INSTRUCTIONS/TERMS OF CONTRACT
BID NO. Q-0196-01
REINFORCED CONCRETE PAVEMENT REPMRS
By order of the City Council of the City of Coppell, Texas, sealed bids will be received for:
REINFORCED CONCRETE PAVEMENT REPAIRS
TO PROVIDE for an annual Contract commencing thirty (30) days after the date of the award and
continuing for a twelve month period. The City of Coppell, City Council reserves the right to extend
this Contract for/Iour (4) additional one-year periods as it deems to be in the best interest of the City.
ITIS UNDERSTOOD that the City Council of the City of Coppell, Texas reserves the right to reject any
and/or all bids for any/or all products and/or services covered in this bid request and to waive
informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the
City of Coppell.
BIDS MUST BE submitted on the pricing forms included for that purpose in this packet. Each bid shall
be placed in a separate sealed envelope, with each page manually signed by a person having the
authority to bind the firm in a Contract, and marked clearly on the outside as shown below.
FACSIMILE TRANSMITrAI~ S~I-IALL NOT BE ACCEPTED!
SUBMISSION OF BIDS: Sealed bids shall be submitted no later than 10:00 a.m., Tuesday, February
6, 1996 to the address as follows:
City of Coppill
Purchasing Depathuent
255 Parkway Blvd.
Coppell, Texas 75019
CITY OF COPIaELL ® PURCHASING DEPARTMENT ® 255 PARKWAYBO~ARD * COPFt~JJ~ TEXAS 75019
,,~dARK ENVELOPE: "BIL ,O. Q-0196-01, REINFORCED CONCR E PAVEMENT REPAIRS"
ALL BIDS MUST BE RECEIVED IN THE CITY'S PURCHASING DEPARTMENT
BEFORE OPENING DATE AND TIME.
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act
of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign
interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access
to the City of coppell sponsored public programs, services and/or meetings, the City requests that
individuals make request for these services forty-eight (48) hours ahead of the scheduled program, service
and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (214) 462-0022, or CII)D 1-800-RELAY, TX 1-800-735-2989).
CITY OF COPPI~-LL ® PURCHASING DEPARTMENT ® 255 PARKWAY BOULEVARD ® COPPELL, TEXAS 75019
· MARK ENVELOPE: 'BII).~O. Q-0196-01, REINFORCED CONCR~'~E PAVEMENT REPAIRS"
ALL BIDS MUST BE RECEIVED IN THE CITY'S PURCHASING DEPARTMENT
BEFORE OPENING DATE AND TIME.
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act
of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign
interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access
to the City of coppell sponsored public programs, services and/or meetings, the City requests that
individuals make request for these services forty-eight (48) hours ahead of the scheduled program, service
and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (214) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
CITY OF COPW--I,I, ® PURCHASING DEPARTN'IENT · 255 PARKW'AY BOULEVARD ® COPPELL, TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
FUNDING: Funds for payment have been provided through the City of Coppell budget approved by the
City Council forthis fiscal year only. State of Texas statutes prohibit the obligation and expenditure of
public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders
or other obligations that may arise past the end of the current fiscal year shall be subject to budget
approval.
LATE BIDS: Bids received in the City of Coppell Purchasing Department after submission deadline will
be considered void and unacceptable. The City of Coppell is not responsible for lateness or non-delivery
of mail, carrier, etc., and the date/time stamp in the Purchasing Depatixaent shall be the official time of
receipt.
ALTERING BIDS: Bids cannot be altered or amended a!~er submission deadline. Any interlineation,
alteration, or erasure made before opening time must be initialed by the signer of the bid, gnaranteeing
authenticity.
WITHDRAWAL OF BID: A bid may not be withdrawn or cancelled by the Bidder without the
permission of the City for a period of ninety (90) days following the date designated for the receipt of
bids, and Bidder so agrees upon submittal of their bid.
SALES TAX: The City of Coppell is exempt by law from payment of Texas State Sales Tax and Federal
Excise Tax. Bidder shall include any sales taxes from concession sales of taxable items on City property
in the total price of the sale, and shall be responsible to report and pay such taxes in a timely manner.
BID AWARD: The City of Coppell reserves the right to award bids on the lump sum or unit price basis,
whichever is in the best interest of the City.
CONTRACT:. This bid, when properly accepted by the City of Coppell, shall constitute a Contract
equally binding between the successful Bidder and the City. No different or additional terms will become
a part of this Contract with the exception of Change Orders.
CHANGE ORDERS: No oral statement of any individual shall modify or otherwise change, or affect
the terms, conditions or Specifications stated in the resulting Contract. All Change Orders to the Contract
will be made in writing by the City's Purchasing Agent.
IF DURING THE life of the Contract, the successful Bidder's net prices to other customers for items
awarded herein are reduced below the Contracted price, it is understood and agreed that the benefits of
such reduction shall be extended to the City of Coppell.
crrY OF COpff-I,l. · PURCHASINGDF.,PARTMENT · 255 PARKWAY BOULEVARD · COPI~,I,L~ TEXAS 75019
Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
A PRICE redetermination may be considered by the City only at the anniversary date of the Contract and
shall be substantiated in writing (i.e., Manufacturer's direct cost, postage rates, Railroad Commission
rates, Wage/Labor rates, etc.). The Bidder's past history of honoring Contracts at the bid price will be
an important consideration in the evaluation of the lowest and best bid. The City reserves the right to
accept or reject any/all of the price redetermination as it deems to be in the best interest of the City.
DELIVERY: All delivery and freight charges (F.O.B. City of Coppell) are to be included in the bid
price.
DELIVERY TIME: Bids shall show number of days required to place goods ordered at the City's
designated location. Failure to state delivery time may cause bid to be rejected. Successful Bidder shall
notify the Purchasing Department immediately if delivery schedule cannot be met. If delay is foreseen,
successful Bidder shall give written notice to the Purchasing Agent. The City has the right to extend
delivery time if reason appears valid. Successful Bidder must keep the Purchasing Department advised
at all times of the stares of the order.
CONFLICT OF INTEREST:. No public official shall have interest in this Contract, in accordance with
Vernon's Texas Codes Annotated, Local Government Code Title 5. Subtitle C, Chapter 171.
ETHICS: The following sections of the Texas Penal Code shall be enforced when doing business with
the City of Coppell.
TITLE 8: OFFENSES AGAINST PUBLIC ADMINISTRATION
TEXAS PENAL CODE
§ 36.02 Bribery
(a) A person commits an offense if he intentionally or knowingly offers, confers, or agrees to confer
on another, or solicits, accepts, or agrees to accept from another
(1) any benefit as consideration for the recipient's decision, opinion, recommendation, vote or
other exercise of discretion as a public servant, party official, or voter;
(2) any benefit as consideration for the recipient's decision, vote, recommendation, or other
exercise of official discretion in a judicial or administrative proceeding; or
(3) any benefit as consideration for a violation of a duty imposed by law on a public servant or
party official
Co) It is no defense to prosecution under this section that a person whom the actor sought to influence
was not qualified to act in the desired way whether because he had not yet assumed office or he
lacked jurisdiction or for any other reason
CITY OF COPP~-IJ- · PURCHASING DEPARTMENT · 255 PARKWAY BOULEVARD ® COPFELL, TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
(c) It is no defense to prosecution under this section that the benefit is not offered or conferred or that
the benefit is not solicited or accepted until after
(1) the decision, opinion, recommendation, vote, or other exercise of discretion has occurred;
or
(2) the public servant ceases to be a public servant
(d) An offense under this section is a felony of the second degree.
§ 36.08 Gift to Public Servant by Person Subject to His Jurisdiction
(a) A public servant in an agency performing regulatory functions or conducting inspections or
investigations commits an offense if he solicits, accepts, or agrees to accept any benefit from a
person the public servant knows to be subject to regulation, inspection, or investigation by the
public servant or his agency.
(b) A public servant in an agency having custody of prisoners commits an offense if he solicits,
accepts, or agrees to accept any benefit from a person the public servant knows to be in his custody
or the custody of his agency.
(c) A public servant in an agency carrying on civil or criminal litigation on behalf of government
commits an offense if he solicits, accepts, or agrees to accept any benefit from a person against
whom the public servant know litigation is pending or contemplated by the public servant or his
agency.
(d) A public servant who exercises discretion in connection with contracts, purchases, payments,
claim.% or other pecuniary transactions of government commits an offense if he solicits, accepts,
or agrees to accept any benefit from a person the public knows is interested in or likely to become
interested in any contract, purchase, payment, claim, or transaction involving the exercise of his
discretion.
(e) A public servant who has judicial or administrative authority, who is employed by or in a tribunal
having judicial or administrative authority, or who participated in the enforcement of the tribunal's
decision, commits an offense if he solicits, accepts, or agrees to accept any benefit from a person
the public servant knows is interested in or likely to become interested in any matter before the
public servant or tribunal.
(f) A public servant who is a member of or employed by the legislature or by an agency of the
legislature commits an offense if he solicits, accepts, or agrees to accept any benefit from any
person.
(g) An offense under this section is a Class A misdemeanor.
§ 36.09 Offering Gift to Public Servant
CITY OF COPI~JJ~ · PURCHASING DEPARTMENT ® 255 PARKWAYBO~ARD · COPPELL, TEXAS 75019
Q-0196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
(a) A person commits an offense if he offers, confers, or agrees to confer any benefit on a public
servant that he knows the public servant is prohibited by law from accepting.
(b) An offense under this section is a Class A misdemeanor.
§ 36.10 Non-Applicable
Sections 36.08 (Gift to Public Servant) and 36.09 (Offering Gift to Public Servant) or this code do not
apply to:
(1) a fee prescribed by law to be received by a public servant or any other benefit to which the public
servant is lawfully entitled or for which he gives legitimate consideration in a capacity other than
a public servant;
(2) a gift or other benefit conferred on account of kinship or a personal, professional, or business
relationship independent of the official status of the recipient;
(3) an honorarium in consideration for legitimate services rendered above and beyond official duties
and responsibilities if;
(A) not more than one honorarium is received from the same person in a calendar year; and
(B) not more than one honorarium is received for the same service; and
(C) the value of the honorarium does not exceed $250 exclusive of reimbursement for travel,
food, and lodging expenses incurred by the recipient in performance of the services;
(D) the honorarium, regardless of amount, is reported in the financial statement filed under
Chapter 421, Acts of the 63rd Legislature, 1973 (Article 6252-9b. Vernon's Texas Civil
Statutes), if the recipient is required to file a financial statement under that Act;
(4) a benefit consisting of food, lodging, transportation, or entertainment accepted as a guest and
reported as required by law; or
(5) a benefit to a public servant required to file a statement under Chapter 421. Acts of the 63rd
Legislature, 1973 (Article 6252-9b. Vernon's Texas Civil Statutes), or Section 243, Texas Election
Code (Article 14.07, Vernon's Texas Election Code), that is derived from a function in honor or
appreciation of the recipient if;
(A) the benefit and the source of any benefit in excess of $50 is reported in the statement; and
(B) the benefit is used solely to defray the expenses that accrue in the performance of duties or
activities in connection with the office which are nonreimbursable by the state or political
subdivision.
(6) Subsection (5) of Section 36.10 of this Act does not apply to those public servants designed in
Section 36.08(0 of this Act 30 days prior to or during a regular session of the Texas Legislature.
EXCEPTIONS/SUBSTITUTIONS: All bids meeting the intent of this Invitation To Bid will be
considered for award. Bidders taking exception to the Specifications, or offering substitutions, shall state
CITYOF COPPI~JJ, · PURCHASING DEPARTMENT · 2S$ PARKWAY BOULEVARD · COPPELL; TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
these exceptions in the section provided or by attachment as part of the bid. In the absence of such, a
list shall indicate that the Bidder has not taken exceptions and shall hold the Bidder responsible to perform
in strict accordance with the Specifications of the Invitation. The City of Coppell reserves the right to
accept any and all, or none, of the exception(s)/substitution(s) deemed to be in the best interest of the
City.
ADDENDA: Any interpretations, corrections or changes to this Invitation To Bid and Specifications
will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Coppell
Purchasing Agent. Addenda will be mailed to all who are known to have received a copy of this
Invitation To Bid. Bidders shall acknowledge receipt of all addenda.
DESCRIPTIONS: Any reference to model and/or make/manufacturer used in bid Specifications will be
made by addenda. Sole issuing authority of addenda shall be vested in the City's Purchasing Agent.
Addenda will be mailed to all who are known to have received a copy of this Invitation To Bid. Bidders
shall acknowledge receipt of all addenda.
BID MUST COMPLY with all federal, state, county, and local laws concerning these types of service(s).
DESIGN, STRENGTH, QUALITY of materials must conform to the highest standards of manufacturing
and engineering practice.
All items supplied against credit must be new and unused, unless otherwise specified, in first-class
condition and of current manufacture.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective Bidder
must affirmatively demonstrate Bidder's responsibility. A prospective Bidder must meet the following
requirements:
1. Have adequate financial resources, or the ability to obtain such resources as required;
2. be able to comply with the required or proposed delivery schedule;
3. have a satisfactory record of performance;
4. have a satisfactory record of integrity and ethics;
5. be otherwise qualified and eligible to receive an award.
The City may request representation and other information sufficient to determine Bidder's ability to meet
these minimum standards listed above.
CITY OF COPFFJ. j., · PURCHASING DEPARTMENT · 255 PARKWAY BOULEVARD ® COPPEIJ-, TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
REFERENCES: The City requests Bidder to supply, with this Invitation To Bid, a list of at least three
(3) references where like products and/or services have been supplied by their firm. Include name of
firm, address, telephone number and name of representative.
BIDDER SHALL PROVIDE with this bid response, all documentation required by this Invitation To Bid.
Failure to provide this information may result in rejection of bid.
SUCCESSFUL BIDDER SHALL defend, indemnify and save harmless the City of Coppell and all its
officers, agents and employees from all suits, actions, or other claims of any character, name and
description brought for or on account of any injuries or damages received or sustained by any person,
persons, or property on account of any negligent act or fault of the successful Bidder, or of any agent,
employee, subcontractor or supplier in the execution of, or performance under, any Contract which may
result from bid award. Successful Bidder indemnifies and will indemnify and save harmless the City
from liability, claim or demand on their part, agents, servants, customers, and/or employees whether such
liability, claim or demand arise from event or casualty happening or within the occupied premises
themselves or happening upon or in any of the halls, elevators, entrances, stairways or approaches of or
to the facilities within which the occupied premises are located. Successful Bidder shall pay any judgment
with costs which may be obtained against the City growing out of such injury or damages.
WAGES: Successful Bidder shall pay or cause to be paid, without cost or expense to the City of Coppell,
all Social Security, Unemployment and Federal Income Withholding Taxes of all such employees and all
such employees shall be paid wages and benefits as required by Federal and/or State Law.
PREVAILING WAGE RATE FOR PUBLIC WORKS PROJECTS: The City shall ascertain the general
prevailing rate of wages for each craft of type of workman, or mechanic needed to execute this contract
and shall specify in the call for bids of this contract what the general prevailing rate of wages is sin the
City of Coppell. The City shall also specify the prevailing rate for legal holiday and overtime work.
The contractor must pay the said specified rate to all laborers, workmen, and mechanics employed by
him or any subcontractor under him in the execution of this contract.
PENALTY FOR VIOLATION: The contractor or subcontractor in violation of these rules is liable to
the City for a penalty of Sixty Dollars ($60.00) for each laborer, workman, or mechanic employed for
each calendar day or portion thereof, that such laborer, workman, or mechanic is paid less than the
stipulated rates for any work done under this contract. The money collected shall be used to offset the
costs of administering these requirements. If the City receives a complaint by a laborer, workman, or
mechanic it shall determine within thirty (30) days after receipt whether good cause exists to believe that
the contractor or any subcontractor has committed a violation of these specifications. The City shall
CITY OF COP~-tJ- ® PURCHASINGDEPAR~ , 2S$ PARKWAY BOULEVARD ® COPPF2~ TEXAS 75019
· Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
provide written notice of its determination to the contractor or subcontractor andy any affected laborer,
workman, or mechanic. the City shall retain any amounts due under the contract pending a final
determination. If the contractor or subcontractor and any affected laborer, workman, or mechanic fail
to resolve the alleged violation by agreement within fourteen (14) days of the determination by the City,
the issues of the alleged violation, any penalties owed to the public body, and any amounts owed to any
affected laborer, workman, or mechanic shall be submitted to binding arbitration in accordance with the
provisions of the Texas General Arbitration Act. If the parties fail to agree upon an arbitrator within ten
(10) days, the arbitrator shall be designated by the District Court upon petition of any party. The
decision and award of the arbitrator is final and binding upon all paxties and may be enforced in any court
of competent jurisdiction. The City shall not be a party in the arbitration.
ARBITRATION: The arbitrator shall assess and award all reasonable costs, including the arbitrator's
fee, against the party or parties who fail to prevail in the proceeding. Costs may be assessed against the
laborer, workman, or mechanic only if the arbitrator finds that the claim was frivolous. If the arbitrator
does not find that the claim is frivolous and does not make an award to the laborer, workman, or
mechanic, costs will be shared equally by the parties. If the arbitrator determines that a violation of the
specification has occurred, the arbitrator shall assess and award penalties as provided in the Act and all
amounts awed to the affected laborer, workman, or mechanic against the contractor or subcontractor.
The City shall use any amounts retained under this provision to reimburse the laborer, workman, or
mechanic for the amount owed to that person because of the failure to pay the person the general
prevailing rate of wages as provided in the arbitrator's award. If the amounts withheld by the City are
insufficient to fully reimburse the laborer, workman, or mechanic for amounts owed, the person has a
right of action against the contractor or subcontractor and the surety of that person to recover any
amounts owed.
TERMINATION OF CONTRACT:. This Contract shall remain in effect until Contract expires, delivery
and acceptance of products and/or performance of services ordered or terminated by either party with a
thirty (30) day written notice prior to any cancellation. The successful Bidder must state therein the
reasons for such cancellation. The City of Coppell reserves the right to award cancelled Contract to next
lowest and best Bidder as it deems to be in the best interest of the City of Coppell.
TERMINATION FOR DEFAULT:. The City of Coppell reserves the right to enforce the performance
of this Contract in any manner prescribed by law or deemed to be in the best interest of the City in the
event of breach or default of this Contract. The City of Coppell reserves the right to terminate the
Contract immediately in the event the successful Bidder fails to:
1. Meet schedules;
CITY OF COIaYRIJ. ® PURCHASING DEPARTMENT ® 2$S PARKWAY BOULEVARD , COPPRIJ~; TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
2. defaults in the payment of any fees; or
3. otherwise perform in accordance with these Specifications.
Breach of Contract or default authorizes the City of Coppell to exercise any or all of the following rights:
1. The City may take possession of the assigned premises and any fees accrued or becoming due
to date;
2. the City may take possession of all goods, fixtures and materials of successful Bidder therein
and may foreclose its lien against such personal property, applying the proceeds toward fees due
or thereinafter becoming due.
In the event the successful Bidder shall fail to perform, keep or observe any of the terms and conditions
to be performed, kept or observed, the City shall give the successful Bidder written notice of such
default; and in the event said default is not remedied to the satisfaction and approval of the city within
two (2) working days of receipt of such notice by the successful Bidder, default will be declared and all
the successful Bidder's rights shall terminate.
Bidder, in submitting this bid, agrees that the City of Coppell shall not be liable to prosecution for
damages in the event that the City declares the Bidder in default.
NOTICE: Any notice provided by this bid (or required by law) to be given to the successful Bidder by
the City of Coppell shall conclusively deemed to have been given and received on the next day after such
written notice has been deposited in the mail in the City of Coppell, Texas by Registered or Certified
Mail with sufficient postage affixed thereto, addressed to the successful Bidder at the address so provided;
provided this shall not prevent the giving of actual notice in any other manner.
TESTING: Testing may be performed at the request of the City of Coppell, by an agent so designated,
without expense to the City of Coppell.
PATENTS/COPYRIGHTS: The successful Bidder agrees to protect the City of Coppell from claims
involving infringement of patents and/or copyrights.
CONTRACT ADMINISTRATOR: Under this Contract, the City of Coppell may appoint a Contract
Administrator with designated responsibility to ensure compliance with Contract requirements, such as
but not limited to, acceptance, inspection and delivery. The Contract Administrator will serve as liaison
CITY OF COPI~-IJ- ® I~dRCHASINGDEPARTMENT , 2$$ PARKWAY BOULEVARD ® COPI~-IJ~TEXAS 75019
Q-o196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
between the City of Coppell Purchasing Department (which has the overall Contract Administration
responsibilities) and the successful Bidder.
PURCHASE ORDER: A Purchase Order(s) shall be generated by the City of Coppell to the successful
Bidder. The Purchase Order number must appear on all itemized invoices and packing slips. The City
of Coppell will not be held responsible for any orders placed/delivered without a valid current Purchase
Order number.
PACKING SLIPS or other suitable shipping documents shall accompany each special order shipment and
shall show: (a) name and address of successful Bidder, (b) name and address of receiving department
and/or delivery location, (c) Purchase Order number, and (d) descriptive information as to the item(s)
delivered, including product code, item number, quantity, number of containers, etc.
INVOICES shall show all information as stated above, shall be issued for each Purchase Order and shall
be mailed directly to the City of Coppell Finance/Accounts Payable Department, 255 Parkway Blvd.,
Coppell, Texas 75019.
PAYMENT will be made upon receipt and acceptance by the City of Coppell for any item(s) ordered and
receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. Successful Bidder(s) required to pay subcontractors within ten (10) days.
ITEMS supplied under this Contract shall be subject to the City's approval. Items found defective or not
meeting Specifications shall be picked up and replaced by the successful Bidder at the next service date
at no expense to the City of Coppell. If item is not picked up within one (1) week after notification, the
item will become a donation to the City for disposition.
SAMPLES: When requested, samples shall be furnished free of expense to the City of Coppell.
WARRANTY: Successful Bidder shall warrant that all items/services shall conform to the proposed
Specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all
defects in material, workmanship and title. A copy of the warranty for each item being bid must be
enclosed. Failure to comply with the above requirements for literature and warranty information could
cause bid to be rejected.
REMEDIES: The successful Bidder and the City of Coppell agree that both parties have all rights, duties
and remedies available as stated in the Uniform Commercial Code.
CITY OF COPP~-IJ~ , I~RCHASINGDEPARTMENT * 255 PARK'vVAYBO~ARD ® COPPELL, TEXAS 75019
Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS
VENUE: This Agreement will be governed and construed according to the laws of the State of Texas.
This Agreement is performable in the City of Coppell, Texas.
ASSIGNMENT:. The successful Bidder shall not sell, assign, transfer or convey this Contract, in whole
or in part, without prior written consent of the City of Coppell.
SPECIFICATIONS and model numbers are for description only. Bidder may bid on description only.
Bidder may bid on alternate model but must clearly indicate alternate model being bid. Bidder must
enclose full descriptive literature on alternate item(s).
SILENCE OF SPECIFICATION: The apparent silence of these Specifications as to any detail or to the
apparent omission of a detailed description concerning any point, shall be regarded as meaning that only
the best commercial practices are to prevail. All interpretations of these Specifications shall be made on
the basis of this statement.
Each insurance policy to be furnished by successful Bidder shall include, by endorsement to the policy,
a statement that a notice shall be given to the City of Coppell by Certified Mail thirty (30) days prior to
cancellation or upon any material change in coverage.
ANY QUESTIONS concerning this Invitation To Bid and Specifications should be directed to the
Purchasing Department at 214-462-0022, extension 214.
CITY OF COPI~-L, ® PURCHASING DEPARTME]~ ® 255 PARKWAY BOULEVARD ® COPPELL, TEXAS 75019
. Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
INSURANCE REQUIRED: The Contractor shall not commence Work under this Contract until he/she
has obtained all insurance required under this paragraph and such insurance has been approved by the
City, nor shall the Contractor allow any Subcontractor to commence Work on his Subcontract until all
similar insurance of the Subcontractor has been so obtained and approved.
COMPENSATION INSURANCE: The Contractor shall take out and maintain during the life of this
Contract Worker's Compensation Insurance for all of his/her employees at the site of the project and in
case any Work is sublet, the Contractor shall require the Subcontractors similarly to provide Worker's
Compensation Insurance for all of the latter employees unless such employees are covered by the
protection afforded by the Contractor. In case any class of employees engaged in hazardous work under
this Contract at the site of the project is not protected under the Worker's Compensation statute, the
Contractor shall provide and shall cause each Subcontractor to provide adequate and suitable insurance
for the protection of his/her employees not otherwise protected. The amount of insurance shall be as
follows:
Each Accident $100,000.00
Disease Each Employee $100,000.00
Disease Policy Limit $500,000.00
COMMERCIAL GENERAL LIABILITY INSURANCE: Contractor shall take out and maintain during
the life of this Contract such General Liability Insurance (including explosion, collapses and underground
damage coverage) as shall protect him/her and any Subcontractor performing Work covered by this
Contract, from claims for damages for personal injury, including accidental death, as well as from claims
for property damages, which may arise from operations under this Contract, including blasting, when
blasting is done on or in connection with the Work of the Contract, whether such operations be by
him/herself or by any Subcontractor or by any one directly or indirectly employed by either of them.
The amount of insurance shall be as follows:
General Aggregate $1,000,000.00
Products - Components/Operations Aggregate $1,000,000.00
Personal and Advertising Injury $ 600,000.00
Each Occurrence $ 600,000.00
Fire Damage (any one fire) $ 50,000.00
Medical Expense (any one person) $ 5,000.00
CITY OF COPI~-IJ. · PURCHASING DEPARTMENT · 255 PARK'Y~AYBOULEVARD · COPI~JJ~ TEXAS 75019
Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
AUTOMOBILE LIABILITY INSURANCE: The Contractor shall take out and maintain during the life
of this Contract such Automobile Liability Insurance for owned, hired and non-owned vehicles as shall
protect him/her and any Subcontractor performing Work covered by this Contract. The amount of such
insurance shall be as follows:
Combined Bodily Injury and Property Damage $600,000.00 per occurrence
Bodily Injury $250,000.00 per person
Bodily Injury $200,000.00 per accident
Property Damage $100,000.00
PROTECTIVE LIABILITY INSURANCE: The Contractor shall take out and maintain during the life
of this Contract an owners protective liability insurance policy. Coverage shall be on an "occurrence"
basis and the policy shall be issued by the same insurance company that carries the Contractors liability
insurance. The amount of such insuranco shall be as follows:
Combined Bodily Injury $ 600,000.00 per occurrence
and Property Damage $1,000,000.00 per aggregate
PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the City with satisfactory proof
of carriage of the Insurance required.
CITY OF COPPE~I.I. , PURCHASING DEPARTMENT ® 255 PARKW'AY BOULEVARD ® COP~LI.> TEXAS 75019
he City With A Beautiful Future
BIDDERS PLEASE NOTE: ONE COPY OF TIlE FOLLOWING BID
SHEETS HAVE BEEN ENCLOSED FOR YOUR CONVENIENCE
(SPECIFICATIONS, BID AFFIDAVIT and INSURANCE AFFIDAVIT)
TWO COPIF, S MUST BE RETURNED TO ~ PURCHASING NO
LATER THAN 10:00 A.M., TUESDAY, FEBRUARY 6, 1996
CITY OF COPFELL ® PURCHASING DEPARTMENT , 255 PARKWAY BOULEVARD ® COPPELL, TEXAS 75019
The City With A Beautiful Future
DATE:
To: Purchasing Agent
City of Coppell
255 Parkway Blvd.
P.O. Box 478
Coppell, Texas 75019
In making the attached offer, the undersigned, as an independent Contractor, agrees to provide
reinforced concrete pavement repairs according to the following attached specifications.
SIGNATURE:
CITY OF COPI~-I.L ® PURCHASING DEPARTMENT · 2SS PARKWAY BOULEVARD · COP~,LL~'IEXAS 75019
,, Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
SPECIFICATIONS FOR REPAIRS
REINFORCED CONCRETE PAVEMENTS
1. All repairs are to be saw cut full depth a minimum of 12" beyond the failure or to the
next joint if within 3' and are to be square or rectangular in shape.
2. Complete removal or all pavement within the repair area is to be accomplished leaving
clean vertical sides. Spoils from this activity will be disposed of at contractor' s expense.
3. Subgrade shall be removed to a depth of 6" below bottom of the existing pavement and
cement treated base (CTB) is to be placed and compacted in place of the removed
subgrade. The density requirement will be 95 %. If the removal leaves a void deeper
than the 6" requirement, then select fill shall be placed and compacted (95 % ) to bring
subgrade up to this standard.
4. Vertical sides of repair area are to be doweled at 12" centers with 18" dowels. The
dowels are to be embedded 6" into sides and shall be no smaller than #3 bar. 24" #6
smooth dowel with dowel sleeve will be used at any transverse expansion joint that may
be disturbed. See City of Coppell Standard Specifications.
5. Reinforcement steel shall be minimum #3 bar on 24" centers with 30 diameters bar laps.
(#3-12" lap)
6. Bar chairs shall be used on reinforced steel for support.
7. Type I concrete, 6 sack 3000 PSI compressive strength attained in 14 days with cylinders
tested on the 7th, 14th and 281h day. Testing to be provided by contractor through a
City approved laboratory.
8. Construction joints shall match existing both in transverse and longitudinal applications
with the appropriate sealer at all joints as well as replacement redwood at transverse
expansion joints.
9. Any buttons, striping or other traffic control device removed during construction shall
be replaced to match pre-existing conditions.
10. A comprehensive traffic control plan is to be submitted for all job sites that is consistent
with the TMUTCD for Engineering review. No streets will be allowed for full closure
without a thorough review by the City of Coppell.
11. There shall be a minimum of 7 days curing time on all replaced pavement with curing
compound being used to cover the repair are initially.
CITY OF COPPELL ® PURCHASING DEPARTMEI~ · 255 PARKWAY BOULEVARD ® COPPELL, TEXAS 75019
.. Q:0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
12. A 24 month workmanship and quality of materials warranty, on a form provided by the
City, will be provided by the successful bidder.
13. Reference the City of Coppell Standard Construction Details and Subdivision Ordinance
for further clarification.
14. It will be the responsibility of the contractor to provide written notification to affected
residents in the vicinity of the repair are prior to the beginning of work. Information
to be included will be beginning and end dates of project, road closure information -
either total or partial, and contact number(s).
15. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE
The City of Coppell is the contracting agency for this construction project. The
following statute requires any contracting agency to specify the generally prevailing rate
of wages in contracts that are bid.
Vernon's Texas Civil Statutes - Article 5159a:
"Construction of Public Works in State and
Municipal or Political Subdivisions; Prevailing
Wage Rate to be maintained."
Pursuant to the requirements of this statute, the City of Coppell, has ascertained the
following rates of wages are paid to various classifications of workers in the locality of
this project.
Not less than the following hourly rates shall be paid for the various classifications of
work required by this project. Workers in classifications where rates are not identified
shall be paid not less than the general prevailing rate of "laborer" for the various
classifications of work therein listed.
The hourly rate for legal holiday and overtime work shall be not less than one and one-
half (1 & 1/2) times the base hourly rate.
The rates specified are journeyman rates. Apprentices may be used on the project and
may be compensated at a rate determined mutually by the worker and employer,
commensurate with the experience and skill of the worker but not at a rate not less than
60% of the journeyman's wage as shown. At no time shall a journeyman supervise
more than one (1) apprentice. All apprentices shah be under the direct supervision of
a journeyman working as a crew.
CITY OF COP!~-lJ- ® PURCHASInG DEPARTMENT · 255 PARKWAY BOULEVARD , COPPELL, TEXAS 75019
~. Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE
Air Tool Operator $7.554 Asphalt Paving Machine 9.053
Asphalt Raker 8.565 Broom or Sweeper Operator 7.908
Asphalt Shoveler 8.255 Bulldozer, 150 HP &Less 8.703
Batthing Plant Weigher 9.371 Bulldozer, Over 150 HP 9.160
Batterboard Setter 8.920 Concrete Paving Curing Machine 8.213
Carpenter 9.447 Concrete Paving Finishing
Carpenter Helper 7.695 Machine 9.453
Concrete Finisher - Paving 9.345 Concrete Paving Form Grader 8.500
Concrete Finisher Helper Paving 8.146 Concrete Paving Joint Machine 9.042
Concrete Finisher - Structures 9.058 Concrete Paving Joint Sealer 7.350
Concrete Finisher Helper Concrete Paving Saw 9.290
Structures 7.494 Concrete Paving Spreader 9.750
Concrete Rubber 7.733 Paving Sub-Grader 9.000
Electrician 12.761 Slipform Machine Operator 9.000
Electrician Helper 8.436 Crane, Clamshell, Backhoe, Derrick,
Flagger 5.598 Dragline, Shovel Less Than
Form Builder- Structures 8.717 11/2 C.Y. 9.513
Form Builder Helper Structures 7.550 Crane, Clamshell, Backhoe, Derrick,
Form Liner - Paving &Curb 8.913 Dragline, Shovel 11/2 C.Y.
Form Setter - Paving &Curb 8.686 &Over 10.517
Form Setter Helper Paving Crusher or Screening Plant
& Curb 7.787 Operator 9.500
Form Setter - Structures 8.427 Form Loader 12.000
Form Setter Helper Structures 7.356 Foundation Drill Operator Crawler
Laborer - Common 6.402 Mounted 10.000
Laborer - Utility 7.461 Foundation Drill Operator Truck
Manhole Builder 11.000 Mounted 11.138
Mechanic 10.658 Foundation Drill Operator Helper
Mechanic Helper 8.345 Truck/Crawler 8.688
Oiler 8.698 Front End Loader 21/2 C.Y. & Les~.823
Servicer 8.104 Front End Loader Over 21/2 C.Y 9.311
Painter - Structures 10.913 Hoist- Double Drum 8.917
Painter Helper Structures 8.000 Milling Machine Operator 6.650
Piledriver 7.500 Mixer (over 16 C.F.) 9.000
Piledriver Helper 7.000 Mixer (16 C.F. &Less) 7.913
Pipe Layer 8.509 Mixer - Concrete Paving 9.500
Pipe Layer Helper 7.037 Motor Grader Operator Fine
Blaster 11.333 Grade 10.346
Blaster Helper 7.250 Motor Grade Operator 9.891
Asphalt Distributor Operator 8.404 Pavement Marking Machine 6.402
CITY OF COPPELL ® PURCHASING DEPARTMENT ® 2SS PARKWAY BOULEVARD , COPPELL, IEXAS 75019
· . Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
CLASSIFICATION HOURLY RATE
Roller, Steel Wheel Plant-
Mix Pavements 8.339
Roller, Steel Wheel Other Flatwheel
or Tamping 7.963
Roller, Pneumatic, Self-Propelled 7.403
Scraper - 17 C.Y. &Less 8.138
Scraper - Over 17 C.Y. 8.205
Side Boom 7.793
Tractor - Crawler Type 150
&Less 8.448
Tractor - Crawler Type Over
150 HP 8.448
Tractor - Pneumatic 7.735
Traveling Mixer 7.615
Trenching Machine - Light 8.188
Trenching Machine - Heavy 12.498
Post Hole driller Operator 9.000
Wagon - Drill, Boring Machine 9.000
Reinforcing Steel Setter Paving 9.218
Reinforcing Steel Setter Stmcmresl 1.548
Reinforcing Steel Setter Helper 8.665
Steel Worker - Structural 12.860
Sign Erector 11.436
Sign Erector Helper 6.402
Spreader Box Operator 6.988
Barricade Setricer Zone Work 6.402
Mounted Sign Installer Permanent
Ground 6.402
Truck Driver - Single Axle Light 7.465
Truck Driver - Single Axle
Heavy 8.067
Truck Driver - Lowboy/Float 9.653
Truck Driver - Transit Mix 7.507
Truck Driver - Winch 8.200
Vibrator Operator 7.000
Welder 10.459
Welder Helper 9.000
CITY OF COPPELL ® PURCHASI~IG DEPARTMENT ® 255 PARKWAY BOULEVARD ® COPPELL, TEXAS 75019
.. Q-0196-01 REINFORCED CONCRETE PAVEMENT REPAIRS
BID SHEET
Q-0196-01
MAJOR SUBGRADE FAILURES
Approx. Bid Price
Description Square Yards (per ~. yd.)
1. 221 Whispering Hills 300
2. 230-34 Southern Bell 113
3. 1303 Crestside 70
4. 627-31 Glenlakes 450
5. 245 Plantation 280
6. 720-24 Woodmore 119
7. 716 Woodhill 54
8. 100 Trail Wood 37
9. Marlee @ Allendale 28
10. N. Moore @ Sandy Lake 291
11. Branchwood 135
12. 500 fieldcrest Loop 160
13. Dobecka 99
14. 413 Woodhill 63
15. Dobecka- approach 42
CFI'Y OF COPIaELL ® PURCHASI3/GDEPARTMENT , 255 PARKWAY BOULEVARD ® COPI~LI= IEXAS 75019
BID AFFIDAVIT
The undersigned certifies that the bid prices contained in this bid have been carefully reviewed and are
submitted as correct and final. Bidder further certifies and agrees to furnish any and/or all commodities
upon which prices are extended at the price offered, and upon the conditions contained in the
Specifications of the Invitation To Bid. The period of acceptance of this bid will be calendar
days from the date of the bid opening. (Period of acceptance will be ninety 00) calendar days unless
otherwise indicated by Bidder.)
STATE OF COUNTY OF
BEFORE ME, the undersigned authority, a Notary Public in and for the State of ,
on this day personally appeared who after being by me
duly sworn, did depose and say: ~I, am a duly
authorized officer/agent for
and have been duly authorized
to execute the foregoing on behalf of the said
I hereby certify that the foregoing bid has not been prepared in collusion with any other Bidder or
individual(s) engaged in the same line of business prior to the official opening of this bid. Further, I
certify that the Bidder is not now, nor has been for the past six (6) months, directly or indirectly
concerned in any pool, agreement or combination thereof, to control the price of services/commodities
bid on, or to influence any individual(s) to bid or not to bid thereon."
Name and address of Bidder:
Telephone: ( ) by:
Title: Signature:
SUBSCRIBED AND SWORN to before me by the above named
on this the day of 1994.
Notary Public in and for the State of
CITY OF COPI~-IJ, ® !IJRCHAglNGDEPAR~ · 2~$ PARKWAY BOULEVARD · COPPEJ,I.~ TEXA$ 75019
BID NO. Q-0196-01
INSURANCE REQUIREMENT AFFIDAVIT
TO BE COMPLETED BY APPROPRIATE INSURANCE AGENT
I, the undersigned agent, certify that the insurance requirements
contained in this bid document have been reviewed by me with the below
identified bidder. If the below identified bidder is awarded this
contract by City of Coppell, I will be able, within ten (10) days after
bidder is notified of such award, to furnish a valid insurance
certificate to the City meeting all of the requirements contained in this
IFB.
Agent (Signature) Agent (Print)
Name of Insurance Carrier
Address of Agency
City/State
Phone Number Where Agent May Be Contacted
Bidder's Name (Print or Type)
SUBSCRIBED AND SWORN to before me by the above named on this the
day of , 19 .
Notary Public in and for the
State of
NOTE TO AGENT:
If this time requirement is not met, the City reserves the right to
declare this bidder non-responsible and award the contract to the next
lowest bidder meeting the specifications. If you have any questions
concerning these requirements, please contact the Purchasing Agent at
(214) 462-0022.
CITY OF COIT~,I-I- · PURCHASING DEPARTMENT · 2SS PARKWAY BOULEVARD · COPPELL, TEXAS 75019