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MA 96/97-CN 970527 AGENDA REQUEST FORM CITY COUNCIL MEETING: May 27, 1997 ITEM #8/D ITEM CAPTION: Consideration to extend Bid Q-0196-01 for the 1997 Street Repair Project to Abcon Paving for an amount not to exceed $65,000. Kenneth M. Griffin, P.E. TIT : F,r.of Engineering and Public Works STAFF COMMENDS ' ' ' Approv]ail Denial On February 6, 1996, five bids were received and opened for the 1996 Pavement Replacement Program. The low bidder was Abcon Paving. Abcon Paving has since completed that project. However, the contract with Abcon Paving included provisions for the City Council to extend the contract for a one-year period with a maximum number of four extensions. The contract also provides a mechanism for the contractor to request a price redetermination based upon direct cost increase, wage and labor rate increase, etc. Attached to this agenda item is a letter from Abcon Paving requesting a price redeterrnination in the amount of $9.00/per square yard. This is based on an increase in concrete and labor costs in the past year. The $9.00/per square yard will increase the total price per square yard to $52.50. One year ago the next low bidder to Abcon Paving was at $52.40. It is safe to assume that Abcon Paving would still be the low bidder if the project was competitive]y bid. Because Abcon Paving was responsive and performed an excellent job for the City of Coppell in 1996 and because their price remains competitive, if not lower than what an open bid would provide to the City of Coppel], my recommendation is for the City Council to extend Bid Q-0196-0] in an amount not to exceed $65,000 for the 1997 Pavement Replacement Program. Staff will be available to answer questions at the Council meeting. .,~, D D t4gD BUDGET ANT $ ANT EST $ ~-~ FINANCIAL COMMENTS: Funds have been budEeted in the Street Maintenance BudEet. DIR. INITIALS: ~7 FIN. REVIEW~ CITY MANAGER REVIEW: Agenda Request Forn~ - Revised 6/96 Document Name eng.3 Abcon Pavin ~045 E Hwy. 121 Lewisville, Texas 75057 May 6, 1997 City of Coppell Engineering Department P.O. Box 478 Coppell, Texas 75019 Attn: Mr. Ken Griffin RE: Price Adjustment Reinforced Concrete Repairs Bid No. Q-0196-01 Dear Mr. Griffin: Abcon PaVing would like to be considered for a price redetermination for the above referenced project. Labor costs have risen in the past year, and there has been a considerable rise in material costs. We are asking for a price increase of $9.00 per square yard. There- fore the new price will be $52.50 per square yard. James O. Jenkins President Lewisville- (2 14) 221-7535... Metro- (214) 434-2811 ... Arlington- (817) 275-2292... 1-800-369-9328 The City With A Beautiful Future INVITATION TO BID INSTRUCTIONS/TERMS OF CONTRACT BID NO. Q-0196-01 REINFORCED CONCRETE PAVEMENT REPMRS By order of the City Council of the City of Coppall, Texas, sealed bids will be received for: REINFORCED CONCRETE PAVEMENT REPAIRS io~ PROVIDE for an annual Contract commencing thirty (30) days after the date of the award and i n IT IS UNDERSTOOD that the City Council of the City of Coppall, Texas reserves the right to reject any and/or all bids for any/or all products and/or services covered in this bid request and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City of Coppall. BIDS MUST BE submitted on the pricing forms included for that purpose in this packet. Each bid shall be placed in a separate sealed envelope, with each page manually signed by a person having the authority to bind the firm in a Contract, and marked clearly on the outside as shown below. FACSIMILE TRANgMTI'rAL~ S~IALL NOT BE ACCEPIFED! SUBMISSION OF BIDS: Sealed bids shall be submitted no later than 10:00 a.m., Tuesday, February 6, 1996 to the address as follows: City of Coppall Purchasing Department 255 Parkway Blvd. Coppall, Texas 75019 CITY OF COPPELL , PURCHASENG DEPARTMENT , 255 PARKWAY BOULEVARD · COPPELL, TEXAS 75019 Q-o196-ol REINFORCED CONCRETE PAVEMENT REPAIRS A PRICE redetermination may be considered by the City only at the anniversary date of the Contract and~ shall be substantiated in writing (i.e., Manufacturer's direct cost, postage rates, Railroad Commission rates, Wage/Labor rates, etc.). The Bidder's past history of honoring Contracts at the bid price will be an important consideration in the evaluation of the lowest and best bid. The City reserves the right to cept or reject any/all of the prtce redeterm,naUon as it deems to be m the best interest of the City. DELIVERY: All delivery and freight charges (F.O.B. City of Coppell) are to be included in the bid price. DELIVERY TIME: Bids shall show number of days required to place goods ordered at the City's designated location. Failure to state delivery time may cause bid to be rejected. Successful Bidder shall notify the Purchasing Department immediately if delivery schedule cannot be met. If delay is foreseen, successrid Bidder shall give written notice to the Purchasing Agent. The City has the right to extend delivery time if reason appears valid. Successful Bidder must keep the Purchasing Depa~h,.ent advised at all times of the status of the order. CONFLICT OF INTEREST:. No public official shall have interest in this Contract, in accordance with Vernon's Texas Codes Annotated, Local Government Code Ti~e 5. Subti~e C, Chapter 171. ETHICS: The following sections of the Texas Penal Code shall be enforced when doing business with the City of Coppell. TITLE 8: OffENSES AGAINST PUBLIC ADMINISTRATION TEXAS PENAL CODE § 36.02 Bribery (a) A person commits an offense if he intentionally or knowingly offers, confers, or agrees to confer on another, or solicits, accepts, or agrees to accept from another (1) any benefit as consideration for'the recipient's decision, opinion, recommendation, vote or other exercise of discretion as a public servant, party official, or voter; (:2) any benefit as consideration for the recipient's decision, vote, recommendation, or other exercise of official discretion in a judicial or admini-~trative proceeding; or (3) any benefit as consideration for a violation of a duty imposed by law on a public servant or party official (b) It is no defense to prosecution under this section that a person whom the actor sought to influence was not qualified to act in the desired way whether because he had not yet assumed office or he lacked jurisdiction or for any other reason CITY OF COPPF, LL ® PUllCHASING DEPARTMENT ® 2~ PARKWAY BOULEVARD ® COP!~J-t= li,xAs 7~019 Coppell Texas 75019 ( C 972-462o0022 COPPELL, TEXAS 75019 June 24,1997 Abcon Paving 1045 East Highway 121 Lewisville, TX 75057 RE: Request for Bid No. Q-0196-01 Dear Sirs: Request For Bid No. Q-0196-01, Reinforced Concrete Repairs, was awarded by Council to Abeon Paving on February 27, 1996. On May 27, 1997, Council approved a one year extension not to exceed $65,000.00 as well as a price redetermination of $9.00/per square yard. Purchase Order Number 97-2529 has been issued to cover the Contract. Please ensure this Purchase Order Number appears on all invoicing and/or correspondence. Please sign and return one copy of this letter indicating your acknowledgemerit of the terms and conditions of the aforementioned Contract and your acceptance of such. If you have any questions and/or concerns, please feel free to contact me. Sincerely, Jim R. Ragsdill, CPPB Purchasing Agent JRRlkld Enclosure Print/Type Name Title Signature : " PROPOSAL ABCON PAVIN INC. Propo ~ ASPHALT & CONC~ 1045 E. Highway 121 PARKINGABS ~?0?-A Lewisville, Tx 75057 - 214-221-7535 ~.~m.~ S~LCOA~e Date8/25/97 METRO 434-2811 PropoSal Submitted To ' Work To Be Performed At Lee Elementary Co~e~, ~exa~ 750~9 Co~e~, ~exas A~: ~. ~a~y ~av~s , Mr. Jim Ragsdill ~" ',"~"P'~.e to furnish 'ffi, mated~ and perform the ,.b~ Remove existing side walk as necessary and existing curb ramps, as as shown by owner. Construct curb ramps as per ADA Specifications, using 4 inches of 3000 psi concrete reinforced with ~3 rebar on 18 inch centers. Price: $8,600.00 -All material is guaranteed to be aS specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workman- like manner for the sum of Eight Thousand, Six Hundred & no/100 Dollars ($8,600.00) with payments to be made as follows: On completion of job. C~~~ B , .Note: ;This proposal may be withdrawn by ~ if not accepted within 3 0 days. ACCEPTANCE OF,PROPOSAL :The speci,fi'ca{ions and conditions as set forth above and onlhe reverse side of this proposal are satinfaCtOr, y-and are hereby accepted. Signature Date Signature TERMS.AND CONDITIONS : 1. Any deviation from the specifications or moditicat ion of the terms of this contract and any extraor incidental work shall be set forth in writing and signed by both parties thereto. 2. Company will provide Public Liability and Property Damage Insurance. 3. If, in the opinion of Company, your credit becomes unsatisfactory before commencement or at any time du ring the course ofthework, adequate secu rity shall be furnished by you to Company upon its request, or Company shall have the right to discontinue work~ treat the contract as having been breached by you, and brirlg suit |or the Completed work and for its damages by reason of your having breached this contract. 4. There shall be no liability on the partof.'th~C~0mpany for damages resulting to utili~;ies orother facilities or objects buried beneatl~ the ~e~iof'~Z::)~St~ction.' ..... ' ·" ' CITY OF COPPELL CHANGE OR EXTRA WORK ORDER PROJECT: 1997 Street Repair Project ST 96-03A CONTRACTOR: Abcon Paving OWNER: City of Coppell CHANGE ORDER NO.: 1 DATE: August 27, 1997 CHANGE OR EXTRA WORK TO BE DONE ADD: Amend contract to include sidewalk replacement at Lee Eleme~ry School Total Revision to Contract Amount $ 8,600.0~ Previous contract amount $ 65,000.00 Net increase in contract amount $ 8,600.00 Revised contract amount $ 73,600.0(~ Net increase in contract time of completion N/A Revised Contract time of completion N/A The contractor hereby accepts this Contract adjustment as a fmal and complete adjustment in full accord and satisfaction of all past and future liability originating under any clause in the Contract bSrre~2of ' ' 'on to the Contract. ~~s~ Date: '~' Re mend y ha~ ity Engineer ~:1 to b,~//~ 'Contractde/ pro~d b~ Directo~,.9~'Ei6ance ~' Date: f',5~fl-~ A~'~ by the Owner 97.1434 2811 ABCON PAVING ~ P02 PROPOSAL " ABCON PAVING, INC. ASfitALT & 1045 E. Hig.hway 121 PA~I~~$ ]1707-A Lewisvilla, Tx 75057 ' REPAIR 214-221-7535 ..,ot.. s~coAme Dmt 8/25/97 METRO 434-2811 ......... ~ $u~!~d To .... W~ To k P~m~ At City of Coppe]l Lee Elementary P.O. Box 478 Samuel Blvd. CoDpall, Texas 7.5019 Coppoll, Texa~ A~n: Mr, Larry Davis Mr. Jim RaEsdj. ll 1. Sidewalk Replacemen~ and Curb Ramp Construction: Remove existing side walk as necessary and existing curb ramps, as shown by owner. Construct curb ramp~ as per ADA Spccificatlon~, usin~" inches of ~000 psi concrete reinforced with inch centers. Price: ~8,600.00 All material ia Ogatentt~d to be a, ,~e~ified. end the a~ove wo~ to be Olfformld tn a~cord~nce with the drawings and apaclfioallons submitted for above work end completed In m aub~tantlal workman- like manner for ~11~ ~um ofE~eht ThO~and~ ~x Hundred S no/~00 with peyment~ lo be made as follows: 0n oomp~etjon o~ jnb. :Note; '~him ~ml may ~ wiffidrawn '~ B If not m~cemed within 3 0 days. 'T~e ~pe~ns rand c~tt~nl as set forth above and. on'the ~ve~e side of this proposal are ~afidfBctuy-.~ are hereby a~Gepted, ~igna~ure Date ............. Signature .. 434 2811 ABCON PAVING ,,, P02 Ab~l;tfl Pilt/Jfl~ I045 E Hwy, 121 Lewiswile. Texas 75057 August 26, 1997 City o.f Coppcll P.O. Box L~78 Coppe.l. 1, Te, xas 750]9 Attn: Mr'. Larry Davis MP. Jim Ragsdill Re: Proposal ~1170'/-A Ramp ConsTruction Lee Eleme]~Py ~chooll G~,ad~ng, finishing ol curbs, and sowing of gPass seed is included ir~ the scope of' work. Any springier- system damaged, w~ll be ~cpaiPed ~'~ con~r~ToP' s expense. Russell Whitaker Estimator Lew~s~lle- (2~41 221-7535 .. Metre-/214) 434-281! ... Arlington- (8171 275-2292, .. i-tt30-36:~)~32~ {~' 9.7-2 434 2811 ARGON PAVING P02 , PROPOSAL . ASPH~T ~ coNc~ Ne 11 ~ 0 7. ]1045 E. Highway 121 PARKING At - Lewisville, Tx 75057 REPAIR PAVINe M ETRO 434-2811 Date 8/21/97 Prooosal Submi.ed To 'W~ To B~redOr~ed At ........ Coppell, Texas '/b u19 Samuel Blvd. @ Lee Elementary At~n: Mr. Larry Dav]s We hereby proRosin to furnish the materials and perform the labor ne~essa~ for the repletion of 1. S~de~aik ~eplacemen~ ~ Curb Ramp Cons~ruct~o . Remove appr'oxir,taL~ly ~00 sf of' existing sf .walk~ ac shown by QW~eP, Excavate ~o'a depth ~o allow for he construction of ADA curb ramps. Remove the 8 exisTin uPb ramps and ruct as pep ADA specifications, usin 4 j. nches of 3000 psi rete~ reinforced Wilh ~3 Pebar on inch centers, dowelle~ into ad~acen~ concrete. Cons~ruc~ ap oxima~e]y ~u0 sf of sidewalk, us~n~ ~ ~nches of ~000 psi c ~S rebar 18 inch cen~ers. / All material is guara~, e as specified, and the above work to be performed tn acc ance <- no/100 wi[!~ payments to be made a6 follows: B Note: This proposal may be withdrawn by uS if not aCCepted within ag days. ............ ~'~bTANCE OF PROPOSAL The specifications end conditions as set forth above and on the reverse side of this proposal are satisfactory and are hereby accepted. SiOr~uture .... Date Signature PROPOSAL ABCON PAVING, INC. Proposalno. ASPHALT & CONC~ N9 1045 E. Highway 121 PARKING A~S - Lewisville, Tx 75057 REPAIR PAVING 214-221-7535 S~LCOA~e D /18797 Date 8/13/97 METRO 434-2811 Proposal Submitted To Work To Be ~orm;d At ' City of Coppell P.O. Box 478 Gateway Fritz Coppell, Texas 75019 Coppel , Texas Attn: Mr. Larry Davis Mr. Jim Ragsdill Saw cut and remove the failed ar , as shown by owner. Adjust sub-grade as necessary with CTB Pave area with 9 inches of 6 sack 3000 psi concrete, rei orced with ~4 rebar on 24 inch centers, dowelled into adjac t concrete. ' Price: $17~387.50 2. Repair No. 2: (1,170 SF) Saw cut and remove the iled area, as shown by owner. Adjust sub-grade as necessary ith CTB Pave w~th 9 inches of 6 sack 3000 psi concrete, re"nforced with ~4 rebar on 24 inch centers~ dowelled into adjace t concrete. ice: $ 7,605.00 / i f like manner for t~ sum of See A~ove ~ces Dollars ($ / As per/~ity Specs. ' 8 __ ~ote: '8 may be by us ff ~ot acce~ted ~th~ 3 O d~ys. ACC[PTA~C[ O[ PROPOSAL The s~ecff~c~fio~s ~d conditions 8s set forth above ~d o~ the reverse s~de of tbSs ~o~os~ satisfactory ~d ~e hereby ~cce~ted. S~gnsture Date S~gnature TERMS AND CONDITIONS 1. Any deviation from the specifications or modification of the terms of this contract and any extra or incidental work shall be set forth in writing and signed by both parties thereto. 2. Company will provide Public Liability and Property Damage Insurance. 3. If, in the opinion of Company, your credit becomes unsatisfactory before commencement or at any time du ring the course ofthework, adequ ate security shall be furnished byyou to Company upon its request, or Company shall have the right to disco,ntinue work, treat the contract as having been breached by you, and bring suit for the completed work and for its damages by reason of your having breached this contract. 4. There shall be no liability on the part of the Company for damages resulting to utilities or other facilities or objects buried beneath the area of construction.