PA9701-AG 970114 (2)AGENDA REQUEST FORM
CITY COUNCIL MEETING: January 14, 1997
ITEM CAPTION:
ITEM
Consider approval of an agreement with Dallas County to pave access and parking areas on the
Coppeil Middle School West property and authorizing the Mayor to sign.
SUBMITTED BY: Michael A. Martin,E.I.T. ~/4
TITLE: Asst. City Engineer
STAFF RECOMMENDS: Approval X
Denial
STAFF COMMENTS:
The City will lease County equipment and pay the labor costs for County employees to perform
the necessary work. By separate agreement, the CISD will reimburse the City for its share of the
cost of the project.
See attached memo.
ipPROVED
~ ,~j'"~ ~I~ ~'7
BUDGET AMT. $
FINANCIAL COMMENTS
AMT. EST.$ +/- BUD:$
Funds for this project will need to come from General Fund Undesignated Fund
Balance.
DIR. INITIALS:
FIN. REVIEW:~
CITY MANAGER REVIEW:
Agenthi Request Form - Revised 6/96
To:
From:
RE:
Date:
MEMORANDUM
Mayor and City Council
Michael A. Martin, E.I.T., Asst. City Engineer
Da!Is County Agreement
Coppell Middle School West parklng lot pavlng
January 2, 1997
For the past few months, the City has been discussing with Mike Sharp, Superintendent for
District 1 Road and Bridge Division, the cost of paving the Coppell Middle School West
parking and roadway facilities that serves both the Coppert Independent School District
(CISD), the Coppell Baseball Association and the Coppell Football Association.
An estimate was provided to the City of $62,787.45. Attached is an exhibit and cost
estimate worksheet showing the location and phases of the paving jobs. The project
includes all the existing roadways leading to all the fields, the large parking lot adjacent to
Field 1, the bus parking area and the pull in parking area adjacent to the baseball fields.
CISD's contribution would be approximately $30,946.68 for the cost to pave the bus
parking area and Phase I on the roadway. The remaining cost of $31,840.77, which
includes Phases II through VI, would be the City's responsibility. These are the phases that
provide access and parking for the Coppell Baseball Association and the Coppell Football
Association.
The material to be used is rejuvenated asphalt. Rejuvenated asphalt is reclaimed asphalt
rolled in place with an asphalt rejuvenating agent applied to bond the asphalt. This
material is a lower grade of asphalt than used on the Andrew Brown West parking lot.
The material has been used successfully by Dallas County on a parking facility in downtown
Dallas across from the h'ank Crowley Justice Center. That parking lot has been in place
for 3 years and is in relatively good condition.
Dallas County can perform the work on their off days which are Friday, Saturday and
possibly Sunday, barring any bad weather. The paving job will take approximately 12
working days, which equates to approximately six weekends.
Staff recommends the approval of the City/County agreement in the amount of $62,787.45
and authorizing the Mayor to sign.
~STIMATE
WEST PAILK
Coppell Middle School
City of Coppell
Phase 1
950'X24'/9 ~
2,53'3.33 SY X S2~85/8Y -- $7,219.99
Phase II
1400' X 24' / 9 -,
3,733.33 SY X $2.85/SY ,- $10,639.99
Phase Ill
350'X65'/9 =
2,527.77 SY X $2.85/SY - $7.204.14
Phase IV
550'X 14'/9 =
855.55 SY X $2.85/SY --- $2,438.32
Phase V
700' X 38' / 9 -
2,955.55 SY X $2.85/SY - $8,423.32
Phase VI
300'X33'/9.,
TOTAL
i,I00.00 SY X $2.85/SY - ~
~{ 1~7~5',3'5 %t 139,060.76
NOTE:
lhul cost for 150 CY of RAP included in Phase VI, which must be done first.
ESTIMATE
BUS PARKING LOT
Wranglcr Road
City of Copi~]l
Haul Cost and P!ac~nent of 1,419 Cubic Yards of RAP
Labor and Equipment for Application of ARE 68 and Premo
Materials (ARE 68 and Protoo)
Total Estimated Cost
3,080.00
5,207.76
$21,~02.46
City Responsibilities:,
I ) City will be responsible for drainagc, City to check and insure that raising the
ticration of the parking lot by 6 inches will not flood the ~hool building.
2) City will clear the parking lot of buses and work shed.
3) City to consider removing .,,ecurity rencc and replacing it after completion of work
on parking lot.
Scale
1" = 200'
Phase I
Phase II
:
Phase Ill ~
Phase IV .~.
Phase V
Phase V1
Bus
Perking
Lot
BASEBALL
FIELD
l]
D
BASEBALL ) BASEBALL
FIELD ~ FIELD
BASEBALL i BASEBALL
P,E.D I F, ELD
I
: I
I
RJI!CNAIIIq~ ~ ONLY
Vend,re' Number
Nellie
Addreal
Date Needed
.ESTIMATED
UNIT UNIT EXTENDED
QTY. MEAS. PRICE PRICE
The City With A Beeutilut Future
r' DESCRI~ION OR ORDERED ITEM(S)
/
Ordered By / Ship To:
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Telephone Number / Extension
ACCOUNT NUMBER 10 DIGITS
FUND' DEFT ACCOUNT
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Estimated
Suggested J
Departmental Refetence Number ,- :,, 'Z:-,!~,'-!:~,L,