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SC-Coppell HS-CS000217 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-183, Coppell High School P & Z HEARING DATE: C.C. HEARING DATE: LOCATION: SIZE OF AREA: CURRENT ZONING: February 17, 2000 (Originally heard December 16a, continued to February 17~) This case was re-continued to the April 20, 2000 public hearing at the request of the applicant March 14, 2000 May 9, 2000 185 W. Parkway Boulevard. Total Site Area: Existing Campus: New Site: 63.54 acres 49.78 acres 14.08 acres Proposed Additions: Multi-purpose building: 68,117 sf Tennis center building: 2,360 sf Tennis center storage facility: 216 sf Stadium additions: 8,354 sf Includes 4,000 new seats, concession stands, press box and 731 new parking spaces C and SF-12 (Commercial and Single Family-12). REQUEST: PD-C (Planned Development, Commercial). APPLICANT: HISTORY: Developer: Coppell ISD 200 S. Denton Tap Road Coppell, TX 75019 (972) 471-1111 FAX: (972) 462-7599 Engineer: Glenn Engineering, Inc. 100 Decker Court, Ste. 250 Irving, TX 75062 (972) 717-5151 FAX: (972) 719-4229 The original preliminary plat was considered by City Council on January 13, 1987. At the meeting, Council directed the applicant to work with staff to address unresolved issues. Major areas of concern were traffic access, water and sewer. Traffic studies and variances requests were worked out with staff and the preliminary plat was approved on January 27, 1987 with conditions. (See Item # 4 attached letter dated January 28, 1987). The final plat was approved by City Council on September 8, 1987 with the following conditions: 1. That the building height be granted a variance to allow for a proposed height of structure to 52'. 2. That the variance on the lighting be approved with the use of a blinder to cut the sideways spillage of the light into adjoining property owners. 3. That the variance from the required 2,000 parking spaces be decreased to 1,250 spaces. 4. That 5 inches of concrete on a prepared sub-grade be allowed for the entire parking area with no gravel parking areas. 5. That as many trees as possible will be left on the west with a 6-foot chain link fence being constructed on the outside of the trees along the west property line. Dr. Melvin Gross, who was in the audience the night the preliminary plat was approved by Council, stated he would be willing to donate any property to the school that would be required to put his fence on the outside area of the trees, and this fence would also be constructed along the southern property line up to Oak Trail. The gate to this property would be considered to be for emergency traffic only and extra emphasis on shrubbery would be followed along the south property line from the chain link fence east to the school's eastern most property line. 6. That the fees be waived as requested and the City Manager enters into negotiations with the Coppell ISD for some "in-kind" training of City employees. The final plat was not submitted to the City for signatures within 6 months from the date of City Council approval. Therefore, the applicant was required to resubmit the final plat for Council consideration on June 13, 1989. The plat was approved on that date with the variances granted on September 8, 1987. City Council approved a site plan amendment to allow the construction of a band hall, principal's suite, dining/lecture hall, and 9t~ grade classroom wing on June 17, 1999. The following month, the Planning and Zoning Commission approved a site plan amendment to allow the construction of concession stands, a press box, additional seating at the existing football stadium, as well as a multi-purpose building, tennis court, tennis center, storage facility and additional parking subject to the Item # 4 Board of Adjustment granting a number of special exemptions and variances. On August 5, 1999, the Board of Adjustment granted the following special exemptions: 1) To allow the size of the new parking spaces to be 9-ft. by 18-ft. 2) To reduce the required parking spaces from 3,333 to 1,940. 3) To permit a single row of parking to contain more than 15 parking spaces without a planting island. 4) To approve 18 landscape islands with tree preservation to fulfill the 88 planting islands requirement, as well as allow the one tree requirement per planting island be planted along the northern edge of the proposed parking pavement. 5) To allow some parking islands to be under the minimum area of 150 sq. ft. and a minimum width of 9-ft. 6) To allow the four rows of parking by the tennis courts with handicap parking spaces to not have the planting islands at the northern end. As well as, the Board granted the following variance: 1) To authorize concrete planting islands, as opposed to landscape islands, at the end of each row of parking. The Board also denied the following variance: 1) To waive the 6-ft high screening requirement for a non- residential use adjacent to a single family residential district. And lastly, the applicant withdrew the following variance request: 1) To waive the 30-inch high hedge or berm requirement to screen parking spaces along the northern edge of the property. On August 10, 1999, the City Council approved an amending plat and site plan amendment with a number of conditions. On December 17, 1999, the Planning and Zoning Commission held the case under advisement to the January 20, 2000 meeting. The applicant subsequently requested that the case not be heard until the April Planning Commission meeting. TRANSPORTATION: Cowboy Drive is a 2-lane undivided collector street contained within 60' of right-of-way. SURROUNDING LAND USE & ZONING: North- South - Single family residential; "SF-12" Single Family-12 Single family residential; "SF-12, PD-SF-12 & PD-148" Single Family -12, Planned Development, Single Family-12 and Residential Planned Development Single family residential; PD-129R, SF-9" Single Family-9 residential Item # 4 West - COMPREHENSIVE PLAN: DISCUSSION: Single family residential; "SF-12" Single Family-12 The Comprehensive Plan shows the property as suitable for public and institutional uses and the northern portion of the Italicproperty is shown to be in the floodplain. Note: Unbold text was the staff discussion presented to the Planning Commission on December 16, 1999. Bold text pertains to staff discussion for the February 17, 2000 Commission meeting. Italic text is most recent staff comments. The request for a planned development is to modify the 6- ft high masonry screening requirement for a non- residential use adjacent to a single family residential district and allow a 6'-high decorative metal screening fence with extensive landscaping along the northern and western edge of the new parking lot. In addition, the request is to incorporate the previously approved site plan allowing the construction of concession stands, a press box, additional seating at the existing football stadium, a multipurpose building, tennis courts, tennis center, storage facility and additional parking at the Coppell High School campus. According to the submitted exhibits, the 6'-high decorative metal fence would be located 2' off back of the curb. Within the 2' between the back of the curb and the inside of the fence, a 30"-high hedge will be planted to screen the cars. Adjacent to the fence, the applicant is proposing to plant 85 Cedar Elm trees to visually screen both the cars and the new parking lot fi.om adjacent single-family residences. The distances shown on the cross section of the 6'-high fence exhibit are as follows: 1) the distance from the tennis courts to the center line of the creek is 115', while the total distance from the edge of the tennis courts to the existing house north of the creek is 640'; 2) the distance from the fence adjacent to parking space//644 to the center line of the creek is 160', while the total distance fi.om the fence to the existing house north of the creek is 352'; 3) the distance fi.om the fence adjacent to parking space //585 to the center line of the creek is 132', while the total distance from the fence to the existing house north of the creek is 362'. The cross section also illustrates roughly a 4 to 1 slope rise fi.om the creek to the proposed parking lot and tennis courts. Item # 4 The applicant is of the opinion that the proposed living screen would maintain and enhance the present creek environment allowing for more of a natural look as well as serve as a "soft" visual barrier. A living screen would have less of an environmental impact on this particular site, as opposed to the "hard" edge created by a masonry wall. The proposed 6'-high metal fence on the school property is in keeping with the fences along the north side of the creek. Lastly, the applicant believes that a brick screening wall would be prone to graffiti. CISD representatives met with the Copperstone homeowners on January 20, 2000 to discuss various screening alternatives. Based on staff's conversations with the applicant the school district proposed the following screening alternatives: 1) Tree and Shrub Hedge: A Nellie R. Stevens hedge planted at 4' on center immediately north of the parking pavement with buffer trees planted at 20' on center on the north side of the hedge. 2) 6' Chainlink Fence: A 6'-high green vinyl coated chain link fence with green slats woven into the fence to a height of 3' from the ground and a double row of hedges and buffer trees planted at 20' on center on the north side of the fence and hedge. 3) 6' Decorative Metal or Wrought Iron Fence: A 6'- high decorative metal or wrought iron fence with double row of hedges and buffer trees planted at 20' on center on the north side of the fence and hedge. 4) 6' Chainlink Fence: A 6'-high chainlink fence with a single row of hedges with buffer trees planted at 20' on center on the north side of the hedge. 5) 6' Decorative Metal or Wrought Iron Fence: A 6'- high decorative metal or wrought iron fence with a single row of hedges with buffer trees planted at 20' on center. 6) 6' Brick Wall: A 6'-high brick wall with a single hedge on the inside of the wall with buffer trees planted every 40' on center. It is staff's understanding that CISD's first choice is Alternative //2 (Shown as Section "B" on the attached drawings), a 6'-high green vinyl coated chain link fence with green slats woven into the fence, double row of hedges and buffer trees planted at 20' on center. CISD Item # 4 representatives also shared with the homeowners architectural renderings of a brick wall seen from the north side of the creek and another rendering of a chain-link fence with landscaping seen also from the creek. During the meeting, homeowners raised four primary concerns with regards to the type of screening treatments being proposed. These concerns were: 1) Noise generated from cars, buses and students; 2) Vehicle headlight penetration; 3) Aesthetics of the screening treatment; 4) Students cutting through the creek. According to Mr. Arlin Gaffner's letter dated February 1st (attached), the two primary homeowners concerns are noise and headlights emanating from the proposed parking lot. The homeowners are requesting additional discussions and consideration be given to alternatives that would eliminate headlight penetration and significantly reduce noise. Staff has been informed that the school district will be meeting with the Copperstone homeowners again on Monday, February 14, 2000 at 6:30 pm at the William. T. Cozby Library. It is staff understanding that the school district's position is that the chain link fence with slats woven into the fence and double row of hedges should eliminate the headlight penetration. With regards to the noise issue, no brick wall or other screening treatments can totally eliminate the noise element. Staff views the dialogue that has transpired between the school district and the homeowners to be very positive. We are disappointed that there are still some outstanding issues needing to be addressed. Staff hopes that a compromise will be reached at the February 14~ meeting. Based on staff conversations with residents, it appears that the community would like to see a 6-foot brick wall. From an aesthetic perspective and if the citizens' wishes are to be followed, planning staff recommends softening the brick wall with a row of hedges planted on the outside of the wall and buffer trees be planted at 40' on center on the inside of the wall. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Item # 4 Planning staff recommends approval of this planned development request subject to the following conditions being met: 1) Incorporating the special exceptions and variance granted by the Board of Adjustment listed on page 3 of the staff report into this planned development. 2a) Require a 6'-high brick wall with hedges on the outside of the wall and buffer trees be planted 40' on center on the inside of the wall if the solid brick fence is recommended. OR 2b) If staff position is followed, a 6' decorative metal fence with double row of hedges (such as Nellie R. Stevens, and one on each side of the fence) and buffer trees 40' on center. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) PD Site Plan 2) Cross Sections of Fence Alternatives ("A' through "F") 3) Architectural Renderings of view from creek 4) Landscape Plan 5) Irrigation Plan 6) CISD letter of December 9,1999 7) Kendrick letter of December 12, 1999 8) Gaffner letter of February 1, 2000 9) Coe letter of April 10, 2000 Item # 4 COPPELL INDEPENDENT SCHOOL DISTRICT 200 S. DENTON TAP ROAD · COPPELL, TEXAS 75019 · (972) 471-1111 December 9, 1999 WILBURN O. ECHOLS, JR. SUP~ENT VONITA WHTYE ASSISTANT S UPERINTEN]2}ENT HOMER B. TERRY, 1II ASSISTANT SUPERINTENDENT RALPH SFFI ~y ASSISTANT S U~P ER[NTIsN-D EN T Dear Mattel Resident: I am writing in an effort to provide information to you regarding a zoning request of Coppell Independent School District to accommodate the additions to the Coppell High School campus. The primary issue in this effort is in regard to the fence request along the North property line. It is our intent to be good neighbors wherever our schools are located and thus I would like to provide you with up-fi'ont, factual information regarding a solution other than a six foot wall fence. I certainly do recall the meeting before the Board of Adjustments in which some of you expressed your views regarding this matter, but I did not feel that Coppell Independent School District adequately explained our desire for a different fence solution. As I stated before, we do desire to be good neighbors to you, but feel for various reasons that a different type of fence is more desirable for this location. I also believe that the fence which we are proposing will address your concems regarding auto headlights during the night, "cutting through" the creek area by Coppell High School students leaving the parking lot to the North, and sound from the parking lot. Not only does our proposed solution address these matters, but I believe that it will be far more aesthetically pleasing and in keeping with the current environment along the creek behind your homes. We are proposing, as a part of our Planned Development Zoning requirement, that a six foot wrought iron fence be constructed along our North parking lot perimeter, with heavy landscaping, constituting a dense natural hedge along the fence. Our reasons for this request are as follows: · We believe that a more natural treatment of the perimeter of the parking lot minimizes any negative impact which our addition may have on your property. * We prefer a more natural treatment from our vantage point and believe that a brick fence presents an unnatural visual barrier and an intrusion into the natural appearance of the area North of the parking lot. · We believe that the brick fence provides "artistic space" for "would-be" vandals or others seeking choice locations for graffiti on both sides of the fence. Martel Resident December 9, 1999 Page Two With the proximity of the creek and flood plain, we believe that a wrought iron fence will maintain its original appearance far longer and will be fare more easily maintained. · A wrought iron or ornamental metal fence along the school side of the creek is in keeping with the same type fencing on the homeowner side of the creek. · The three survey sections done during the planning for this project indicated the distances fi.om the specific houses are slightly in excess of 350 feet for two of the sections and in excess of 600 feet for the third. We believe that this distance, in conjunction with the hedge and other vegetation along the creek, will keep noise and light to a minimum. · We believe that the cost to our Coppell Independent School District taxpayer should be a consideration in this decision. The cost of the treatment which we are proposing is approximately $165,000 less than the cost ora brick fence. After considering the above information, my conclusion is that the wrought iron fence with appropriate landscape screening is the more desirable of the two treatments being considered. Not only does it address the concerns voiced in the Board of Adjustments Hearing, but it does so in a more aesthetically pleasing manner, at a significantly reduced cost. I do respect your desire to maintain a quality environment for your home and your concems regarding this construction project. However, I respectfully request that you consider the information contained in this letter. There are, in my office, survey and site plan documents which may certainly be available for viewing if you so desire. Please feel free to contact me if you have questions or comments regarding this information. Sincerely, Wilburn O. Echols, Jr., J/ Superintendent Coppell Independent School District CC: Jim Witt, City Manager Clay Phillips, Assistant City Manager Planning & Zoning Commission James K. Kendrick 331 Martel Lane Coppell, Texas 75019 (972) 304-8131 December 12, 1999 City of Coppell Planning & Zoning P.O. Box 478 Coppell, TX 75019 RE: Case No.: PD-183 Coppell High School C and SF-12 to PD-C Members of the Commission: I am in receipt of your letter in which you respectfully and graciously invited my comments as an impacted residential homeowner to a proposed zoning variance request. The requested variance, whereby Coppell High School will construct an iron fence in lieu of a masonry fence as required by former and existing code requirements along the northern edge of the property, directly impacts my adjacent property. I am also in receipt of a letter dated December 9 from William O. Echols, Jr. of the Coppell Independent Independent School District whereby Mr. Echols presented the District's view regarding the variance request. Unfortunately, business travel out of state prohibits me from attending the scheduled public hearing on December 16. I submit this letter in lieu of an opportunity to testify at that meeting. Please be advised that after reviewing ali of the arguments as presented by Mr. Echols, I remain in full opposition to the requested variance. My position has not changed from the position I took as I testified before the Commission during its meeting earlier this year when this issue arose and, as I believed at the time, was resolved with the Commissions decision not to grant the variance. As a resident of Coppell, I am concerned that a resolved matter may be permitted to resurface within such a short time frame. This matter once again, and without merit, draws on the public resources for which we all support and rely on. My objections are based on the following which I urge you to consider individually and collectively in your decision to oppose the requested variance. A masonry wall significantly differentiates from an iron fence and trees as it provides significant, reliable sound insulation protection against traffic noises. This is the reason the code requirement was put into effect originally. This is also the reason that major streets (Parkway, MacArthur, Denton Tap, etc.), as a role, are lined with masonry walls, not iron fences with shrubs. I believe I am entitled to the same degree City of Coppell Planning and Zoning Department - Variance Request Page 2 of quality and protection as all of the homeowners that live adjacent to these major streets. 2. A masonry wall is necessary to insulate surrounding residential properties in areas of high traffic and congestion. The Coppell High School parking lot is used Monday through Friday, from early moming hours to late in the evening. It is used during weekends and at night for sporting events. When not in use, it appears to be the testing ground for students to test their respective ears' ability to squeal tires and roar engines. May I submit to you the Coppell High School parking lot is the single most congested, most utilized, most traffic intense 1/2 square mile area in all of Coppell. This congestion includes all types of vehicles including delivery trucks, autos, school buses (local and non-local), and motor cycles. An iron fence is insufficient sound and property insulation. 3-. The High School proposes to suplement the iron fence with trees and shrubery. Such living items are not permanent and subject to the care of the High School which already has a questionable reputation in this regard as discussed in the last meeting. A masora3, fence will provide lasting protection to current and future homeowners subject to normal wear and tear, not constant maintainance which may or may not exist. 4_. As to a masonry wall being the target of vandals and graffiti artists, I concur, yet this is no different than any other wall which already exists on the High School campus. This argument is not sufficient. 5-. I am challenged to understand why the High School is so adamant in their demand for a variance if for nothing more than to save a relative small amount of money (when compared to the entire project). The requirement for a masonry wall has been in existence since prior to the inception of the High School expansion project. Perhaps they under budgeted? Perhaps they budgeted from the onset for a cheaper fence knowing that they could push the Planning and Zoning Commission into granting a variance? Or perhaps they opted to grant some other special feature in the construction project in the hopes of getting a variance? They have tried and failed. Now back again. Why so much effort? Why should I and my neighbors suffer the consequences of their negligence? I purchased my home at a substantial investment. I purchased by home with the understanding that Coppell was a good place to live and that my property values would maintain and grow with the protection of this "planned community". Now, within a short two years I find that my property may not be protected at the whim of the High School. Once again, I urge you to say no to this variance request, for me, for my neighbors, for Coppell. Thank you for your time and consideration. / / James K. Kendrick ra~-~-~ ~:55 ~ COPPELL [SD ~ 9'72 462 7599 P,02/03 Axlin Gaffner 303 Mar'tel Lane Coppell, TX 75019 (972)304-5526 February 1, 2000 Mr. Buddy Echols Superintendent Coppe[l Independent School District 200 South Denton Tap Road Coppell, TX 75109 RE: Request for Zoning Variance-Coppell High School Dear Mr. Echols, I am writing this letter at the request of Pat Campbell and on behalf of the residents of the Estates of Copperstone. Pat, who was appointed as the homeowner spokesman and Liaison, has unfortunately been out of state much of the last two weeks due re the illness and subsequent death of his father. Accordingly, Pat askcd mc to update you on a recent meeting where residents received an update from the homeowners who attended the .]'anuary 20°' meeting with school district representatives. First, we want to thank you for the time that you and district contractors spent meeting with homeowners on the 20'b. The drawings, elevations, etc. presented for various fencing alternatives were very helpful in our understanding of the project and your preferences. The information helped homeowners assess thc impact on their respective property. As discussed with you, the homeowners have four primary concerns with the choice of fencing materials on the north border of the high school property. These conccrP.5 are: I. Noise, primarily from autos, buses, etc. 2. Vehicle headlight penetrahon 3. Aesthetics 4. Fencing su~cient to serve as a deterrent/barrier to students "cutting through the creek" It is our understanding that your current preference is to erect a six-foot high chain link fence bordered by approximate 30-inch tall shrubs on four-foot centers. While this alternative appears to address the aesthetic and cut through issues, neither this nor other similar alternatives presented, including decorative metal fencing adequately addresses the two primary_ homeowner ~oncerns, i.e. noise and headlights from the parking lot immediately adjacent to the fence. FE~-03-~0(~ 11:5~ --C~OPPELL ISD ~ ~ ~:F:~ 75~ P. O3x03 Accordingly, we feel that further discussion is needed and request that additional consideration be given to alternatives which wouM eliminate headlight penetration and significantly reduce noise that will emanate from the high school parking lot. Thank you for your consideration. I apologize for the delay in gctt~g back to you with the homeowner comments. In Pat's absence., I would be happy to discuss this issue and/or reconvene the homeowners for another meeting. I can be reach~ at (214) 863-3006 (work) or (972) 304-5526 (home). Sincerely, Arlin G~ er~ Cc: Copperstone HOA- Don Carter, Lisa Young, Tim Lassiter, Gary losephson Copperstone Committee Richard McCaffrey, P&Z Pat Campbell April 10, 2000 City of Coppell Planning & Zoning Department P.O. Box 478 Coppell, TX 75019 To Whom It May Concern: Benjamin B. Coe 401 Mattel Lane We moved to Texas in April of 1999. After looking at over sixty homes in the Southlake, Flower Mound, Coppell, and Lake Lewisville areas, we chose a home in Coppell. We were mazed that, in our search, developers seemed to do everything they could to eliminate trees and natural settings. Although our home was a little out of our price range, and bordered Coppell High School property, we decided to buy it because of the beautiful trees in the greenbelt behind us. Our concerns regarding the proximity of the high school to our property were mitigated by the fact that the greenbelt provided some separation. Our first fall in the house was traumatic. Four to five days a week we were blasted by, PA systems, lights, band practice, football practice, midnight "donuts" in the parking lot, car alarms, day & night construction, etc. We found it necessary, on Friday nights where there were home football games, to leave the house. This past summer, we found out that the area behind Cottonwood Creek would become a parking lot and tennis courts with all the vegetation removed. Farewell to the owls, herons, egrets, coyotes, and other critters who made their homes there. At the first community meeting, our neighborhood did not oppose the variances recommended for the parking lot, but asked that the brick wall remain. We were granted that motion. A little calm returned. We could do little for the wildlife, but at least we felt somewhat protected. At the next meeting, the school decided it would take a new approach and ask for rezoning. At that meeting, we were told that we should come up with a compromise. Great! After numerous neighborhood meetings and meetings with the school, the alternatives began to be less attractive. Our question became, "Why can't we have our brick wall, as it is currently zoned?" In the midst of the commotion over the new rezoning proposal, my wife and I discovered that we were expecting ~'iplets. We wondered how our new infants were going to sleep through all the ruckus. Although a brick wall may not reduce that much noise, we felt that it would ensure some sense of privacy. At the very least, it would block some of the headlight glare from the parking lot. Now, as the vegetation has been stripped, and the level of the parking lot area raised, we are left virtually naked to the thousands of people who will be parking and utilizing this area. This is not acceptable! Headlights, gatherings, and day- to-day activity are not the kind of atmosphere we should be expected to endure, lfI wanted to live in an urban area, I would have chosen a home in downtown Dallas! In addition, because the tennis court will be public, we feel that it is even more important that we have some shield fi-om the general public's comings and goings. A "living fence" will be woefully inadequate for that purpose. The other proposed option, a metal fence with a thirty-inch hedge, will let trash blow through, be ineffective as a headlight screen and will not decrease the line of sight into our backyards. As construction quickly moves ahead, our worst fears are being realized. The once lovely creek has been turned into a cesspool. I am quite sure the EPA did not approve the check dams and drainage pipes that now occupy the creek. The construction is noisy and seemingly non-stop. Heavy equipment 200ft fi-om your backyard, 12-14 hours a day, ? days a week, is torture. The hardest thing to watch was the shovel mowing down mature trees that were along the creek. Lets put it this way, if I attend the Arbor Day celebration for Coppell, it will be to protest. To date we have no resolution on this issue. Does that mean that, once again, the school does what it wants, completes the project, and then leaves us to fight for whatever we can get? I picture a completed project with no fence, then siring around for the next year or two as we wrangle with the High School over some acceptable solution. The High School claims that they want to be a good neighbor. They need to prove it! I have found nothing positive about being their neighbor. "Let the buyer beware" has new meaning for me now. There is little I can do to restrict the expansion and noise at the High School except to relocate my family. However, a simple brick fence would ease the fears and concerns of the neighborhood. It is currently zoned that way, approved, and requested by one hundred percent of the homeowners bordering the greenbelt and many who do not. I apologize if this letter is cynical. My first taste of city politics has been extremely aggravating. I would not have even bothered to write if I did not have a great appreciation for what the city could become and for the wonderful neighbors that surround us. Please do the right thing. The brick fence is the appropriate compromise to a number of sensitive problems. We do not think it is asking too much. Since~~~~~x~~ 401 ~Lane Coppell, TX 75019