PA9701-CS 980522/ eBoCjt4yTyith A Beautiful Future
)~ COPPELL, TEXAS 75019
P.O. Box 478
Coppell, Texas 75019
972462-0022
May 22, 1998
Buddy Echols, Superintendent
Coppell ISD
200 S. Denton Tap Road
Coppe!l, TX 7S019
Re:
Interlocal Agreement for paving parking areas on the
Coppell Middle School West property Project PA-97-01
Dear Mr. E~hols:
On January 14, 1997 City Council approved an Interlocal Agreement between the City of
Coppea and CoppeAl Independent School District to share the cost of paving the access and
parking areas on the Coppell Middle School West property. Enclosed is a copy of the
agreement that was approved by both parties.
On May 11, 1998, I received a letter from Mike Sharp, Superintendent with Dallas County
Road and Bridge District//1, showing th e cost for the referenced project.
of the access and parking areas. As you will note in the attached letter, the actual cost of
the paving improvement was approximately $6,500 less than what was initially estimated.
If you should have any questions please feel free to give me a call at (972)304-3681.
Sincerely,
Michael A. Martin, P.E.
Asst. City Engineer
lge/Im9701/dsdOS.g~
pRINCIPAL/DIRICTtR
BUSINESS OFFICE
"" A~O~41S Cl. UlSED
CO::PELL ISD
Box 478
Coppell, Texas 75019
972-462~X)22
May ~,1998
Buddy Echois, Superintendent
Coppert ISD
200 S. Denton Tap Road
Coppell, TX 75019
Re:
Interlocal Agreement for paving parking ar_~ls on the
Coppell Middle School West property Project PA 97-01
On January 14, 1997 City Council approved an Interlocal Agreement between the City of
Coppell and Co0pell Independent School District to share the cost of paving the access and
parking areas on the Coppert Middle School West property. Enclosed is n copy of the
agreement that was approved by both parties.
On May 11, 1998, I received a letter from Mike Sharp, Superintendent with Dallas County
Road and Bridge District #1, showing the breakout of the cost for the referenced project.
This letter is written to request that Coppell Independent School District provide the City of
Coppell with a check in the amount of $24,414.50 for payment of your share of the paving
of the access and parking areas. As you will note in the attached letter, the actual cost of
the paving improvement was appro~k4mntely $6,500 less than what was initially estimated.
If you should have any questions please feel free to give me a call at (972)304-3681.
Sincerely,
Michael A. Martin, P.E.
Asst. City Engineer
me/pa97011c~i05.9~
DALLAS COUNTY
ROAD & BRIDGE DISTRICT NO. 1
SERVICE CENTER
May 11, 1998
Mr. Mike Martin
Assistant City Engineer
City of Coppell
P. O. Box 478
Coppell, Texas 75019
Re: Project IJ426 - Coppell Middle School Parking Lots
Dear Mr. Martin:
The referenced project has been completed for a total cost of $52,698.59, which includes materials,
equipment and labor, as shown on the attached breakdown. The attachment also indicates the
portion of the total expenses which are the responsibility of the School District.
The City escmwed $49,338.58 for materials and equipment. The total expenses for those two items
are $43,692.44. This figure does not reflect 756 cubic yards of RAp (recycled asphalt pavement)
used on the bus parking lot and 198 cubic yards of RAp used on the City parking lot. These
materials, valued at $4,140.36 ($4.34 per cubic yard), were obtained without charge from the Texas
Department of Transportation. The escrow balance of $5,646.14 is being processed for return to the
City and should be available shortly.
If you have any questions in this regard, please feel flee to contact me.
Michael L. Sharp
Superintendent
Attachment
2311 Joe Field Road Dallas, Texas 75229 247-1735
PROJECT IJ426 - COPPELL PARKING LOTS
Jan/Feb/March. 1997
Mat. & EqptBilling 1
Billing 2
$10,418.27
$15,247.42
Labor
SubtotaI-Jan/Feb/Mamh, 1997
August. 1997
Mat. & Eqpt.
Labor
Subtotal-August, 1997
$25,665.69
$5,408.68
$31,074.37
$18,026.75
$3,597.47
$21,624.22
City Sham
81.52%$20,922.67
81.52% $4,409.16
$25,331.83
$2,794.20
$158.06
$2,952.27
18.48%
18.48%
CISD Share
$4,743.02
$999.52
$5,742.54
$15,232.55
$3,439.41
$18,671.96
PROJECT TOTALS
$52,698.59
$28,284,09
$24,414.50
Original Escrow Deposit
for Materials and Equipment
Total Expenses for Mat. & Eqpt.
Amount of Escrow to be Returned
$49,338.58
$43,692.44
$5,646.14
[ *
'STATE OF TEXAS
COUNTY OF DALLAS
KNOW ~kL~ MEN BY Tn3C~SE PRESENTS
INTERLOCAL COOPERATION AGREEMENT
This Interlocal Cooperation Agreement is made by and between the City of Coppell,
Texas (here'mafier referred to as "the City") and the Coppell Independent School District
(hereina~er referred to as "CISD').
W'ffEREAS, the City of Coppert, Texas, a home rule municipality, hereinafier called
"City" and the Coppell Independent School District, hereinafier called "CISD" desire to enter into
an agreement whereby the CISD will reimburse the City for CISD's share of the costs of paving
the Coppert Middle School West parking lot and roadway facilities on Wrangler Road as a i'esult
of an Interlocal Cooperation Agreement entered into between the City of Coppell and Dallas
County for such repairs, set forth in Exhibit "A".
WI~.REAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts; and
WHEREAS, the City has entered into an agreement with Dallas County to lease
equipment and obtain necessary materials from the County to reconstruct and pave the West
parking lot at the Coppell Middle School and the roadway facilities on Wrangler Road in the City
C'Paving Project"). The City has agreed to directly pay Dallas County $62,787.45 for the
equipment, materials, and labor needed for the project; and
WI~'EREAS, th~s interlocal contract has been authorized by the governing bodies of both
the City and CISD; and
W~rEREAS, the payments for the performance of governmental functions and/or services
set out herein will be made fi'om current revenues available to the City and CISD.
NOW, Tm~.REFORE, in consideration of ten ($I0.00) dollars and other valuable
consideration, the receipt and sufficiency of which are hereby acknowledged the City and CISD
agree as follows:
WITNESSETH:
L
CISD a~rces to reimburse the City for its share of the cost to pave the Coppell Middle
School West parking lot and the roadway facilities on Wrangler Road which includes CISD bus
parIcing lot and Phase I of the City/County Agreement. CISD's share of the cost is estimated at
htedocal Cooperation Agreement - Page 1 sssz~4
$30,946.68. In the event, that CISD's actual share of the cost exceeds the sum of $31,000.00,
then CISD shall not be bound to pay the amount exceeding $31,000,00 unless written amendmeni
providing for such payment is executed by CISD. Consistent with this paragraph, CISD ag~..ees to
pay its share of the aforesaid costs to the City within thirty (30) days after written notification
from the City of the CISD's final share of the cost of the Paving Project.
This Agreement shall be binding upon and inure to the benefit of the parties herato end
their respective successors and assigns.
No amendment, modification or alteration of the terms hereof shall be bindhg unless the
same be in writing, dated subsequent to the date of this Agreement and duly executed by the
parties.
The obligations and undertakings of esch of the parties of this Agreement are and shall be
performed in Dallas County, Texas. The validity of the Agreement and any of its terms or
provisions, as well as the rights and duties of the parties, shall be governed by the law of the State
of Texas; and any venue for any action concerning this Agreement shall be in Dallas County,
Texas.
All parties represent that they have full capacity and authority to grant all rights and
assume all obligations that they have granted and assumed in this Agreement.
VI.
Either party may terminate this agreement with fifteen (15) days prior written notice to ~he
other paw/.
Interlocal Cooperation Agreement - Page 2
EXECUTED on this / "/
APPROVED AS TO FORM:
By: i~A~orn~
THE CITY OF COPPELL
COPPELL INDEPENDENT SCHOOL
DISTRICT
APPKOVED AS TO FORM:
~l.,c,;n~cndcat'. Board President
By:
Attorney for Coppell ISD
Interlocal Cooperation Agreement - Page 3