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Life Safety Park RFQ 117 final version/ REQUEST FOR QUALIFICATIONS PROFESSIONAL SERVICES CONTRACT INSTRUCTIONS SPECIFICATIONS BID SHEET(S) FOR THE DESIGN OF THE CITY OF COPPELL LIFE SAFETY PARK PER THE CITY OF COPPELL SPECIFICATIONS AT THE CITY OF COPPELL TOWN CENTER PURCHASING DEPARTMENT OPENING DATE: THURSDAY, JANUARY 30, 2014 10:00 A.M. REQUEST FOR QUALIFICATIONS PROFESSIONAL SERVICE CONTRACT COPPELL FIRE DEPARTMENT CITY OF COPPELL LIFE SAFETY PARK Introduction The City of Coppell invites interested firms to submit a Statement of Qualifications to provide professional architectural, engineering and design services relating to the construction of the City of Coppell Life Safety Park. Project Description The City of Coppell wishes to develop engineering plans, architectural plans and construction documents for the ground up construction of an approximate 10,000 square foot multipurpose educational center with an area of the building designed to be a ‘hardened’ Emergency Operations Center (EOC) and four (4) 1,200 square foot accessory buildings to be used as simulator rooms and multiple ‘reduced scale’ façades on each building. The facility should maximize the 2.1 acres currently owned by the City of Coppell at the Southeast corner of the 800 Block S. Coppell Road, in front of the existing City of Coppell Service Center, 816 S. Coppell Road. The end result will be an aesthetically appealing center that architecturally compliments the current trends in the Old Coppell area. Elements to be included are: Continue the current architectural theme in the Old Coppell area A hardened Emergency Operations Center Office and workspace for full time employee Two (2) classrooms each with student capacity of 45 divided by a folding wall One (1) multipurpose room Restroom facilities to accommodate anticipated occupant load Four (4) accessory buildings with multiple ‘reduced scale’ facades Technology for interactive displays in large open lobby Environmentally sustainable, energy efficient utility usage Pre-Design Process Because this project will have a lasting and important effect on the community, firms should seek input from City of Coppell staff (Engineering, Fire, Police, Planning) and selected members of the community (Coppell Schools, CRDC) in the design process. Professional Services May Include Working with City Staff and project group to develop conceptual design of the facility Advising Staff on project design to maximize cost effectiveness Development of engineering plans/architectural drawings Preparation of construction cost estimates Compiling information and drawings for competitive bidding of project construction Anticipated Timeline RFQ Solicitation January 10, 2014 Pre-Bid meeting January 23, 2014 Bids Open January 30, 2014 Contract Awarded February 18, 2014 Design Team Notice to Proceed February 25, 2014 Building Program and Construction Estimates Submitted March 31, 2014 Statement of Qualifications Requirements Interested firms should submit three (3) copies of their statement of qualifications. The package should be complete and concise, and contain the following items: Letter of interest Description of the firm’s design and project management philosophy Demonstration and recognition of accomplished design excellence Experience of the firm in architectural and engineering design of municipal buildings, fire stations, educational facilities, and Emergency Operations Centers Examples of projects of similar scale, complexity, and budget, emphasizing the firm’s record for meeting estimated budgets Examples of where the firm used value engineering to help reduce the overall cost of projects Demonstrated experience in sustainable architectural design Experience managing and incorporating community input for projects of similar scale Professional resume of all personnel to be involved in architectural, engineering, and design work, including the responsibilities, licenses and certifications of each Identify current workload of firm and personnel assigned to project Recent sample certification of insurance indicating the firm’s professional liability and other insurance coverage Schedule or timeline for design and construction completion of the project Describe your involvement in projects of similar size and scope, providing the name, address, and telephone number of at least three (3) references Method of Selection City Staff will evaluate the submitted qualifications. At its option, City Staff may conduct interviews of a short list of qualified firms. City Council will make the final selection for a contract, based on the recommendations of City Staff. Submittals will be evaluated based upon the following criteria (100 possible points): Experience of the firm in architectural/engineering design for fire stations, educational facilities, Emergency Operations Centers (25 points) Project understanding/approach/scope (15 points) Examples of designs that exhibit functionality, sustainability and innovation (15 points) History of effective schedule and budget management for projects of similar scale, complexity, and budget, including contract performance, safety record, and lawsuits (15 points) Firm’s ability to perform the work including financial resources, personnel, insurance, bonding and workload (10 points) Project plan and schedule (10 points) References (10 points) DEADLINE FOR SUBMITTING PROPOSAL All submittal packages shall be delivered to: City of Coppell Purchasing Department 255 E. Parkway Blvd. Coppell, Texas 75019 No later than 10:00am on the 30th day of January, 2014 LATE PROPOSALS WILL BE RETURNED UNOPENED ADDITIONAL INFORMATION The City will coordinate all activities of the Professional Services contract, which will result from this RFQ. The City does not guarantee the accuracy of any maps or surveys. In the event clarification or additional information is needed, contact Christa Christian, Purchasing Manager at 972-304-3643.