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SS18-01_CS090518 'I � MEETING AGENDA ,, . •• ' � DATE: September 5, 2018 � ENviKONMEn�Tn� TIME: 09:30-10:30 AM ENGINEERS AND SCIENTISTS APAI PROJECT NO.: 0816-005-01 LOCATION: Utility Operations, Coppell, TX ROOM/CONF. CALL TBD # MEETING TITLE: Sandy Lake Lift Station Kickoff Meeting MEETING CALLED BY: A. Dongell MEETING PURPOSE: Project Kickoff FACILITATOR: A. Dongell RECORDER: A. Dongell Michael Garza Jerry Davis Ross Standifer INVITEES: Alan Tucker Billy Williams Adrian Dongell _ Patrick Moseley Brian Wright PLEASE READ: N/A PLEASE BRING: N/A AGENDA ITEM WHO DURATION (MINS) INTRODUCTION A. Tucker 5 ROLES AND RESPONSIBILITIES A.Dongell 5 PROJECT DESCRIPTION A.Dongell 10 SCOPE AND DELIVERABLES A.Dongell 20 DATA REQUEST AND INFORMATION NEEDS A.Dongell 10 PROJECT MANAGEMENT PLAN A.Dongell 5 PROJECT SCHEDULE A.Dongell 5 ADDITIONAL INFORMATION NEXT MEETING DATE: October 16, 2018 REV 09/2009 Form MA � 9/5/2018 _ • Introduction ����'` � � � • Roles and Responsibilities 4 � �,t,. � � � T � • Project Description � ��'""_'" � • Scope of Work and Deliverables � i�� • Data Request and Information Needs • Project Management Plan � .. • Project Schedule �.�� � ` _ _ �� 3 �� � • Introduce Project Team City of Coppell • Project Manager:Michael Gaaa � Review Project Deliverables and Schedule Alan Plummer Associates,Inc. • Discuss Data and Information Needs • Principal-in-Charge:AlanTucker • Project Manager:Adrian Dongell � Project Management Plan • QualityControlOfficer:RossStandifer • Lift Station Technical Expert:Brian Wright • Critical Success Factors • Electrical Engineer:Patrick Moseley • RISk FBCt0�5 • Fraject Engineer.Eric Johnson • CAD Technician:Ron Ellis ` ` ' F ,>, ,. ' - „ ,>�. ' .- �� . . e-, � ,:�. �. . .._' ..,,. €�:r ` � � : �� _�<... ,. ,.. . _ .....�. . . . � . ■ Sandy Lake Lift Station(SLLS) �— --a-�"`'"►�..,_ • Constructed in 1975;Improvements in 2004 � ' �� 4 \' ' • Susceptible to Flooding � ; -' .•,, , � i� �p � Analyze Existing Lift Station and Evaluate Options for - j� .��, Replacement on Same City-Owned Property ' r r �� • • Prepare Preliminary Design Report with � � ��� r ,�f '� Recommended Improvements . �'�� �.; . i � w uh s.at ►.Ca_ �- "t:_ i" � ` � ,,t, ', . � , L�'' �� ,n ,n,� ��:� �l 1L •.!�r.i �`� . � � �� (i��FkdC. u �`�� �''�' �,),.�` � , `r �- �,�, s -�, w�Pit-�,..�,�I s�e �t- • �,��p�..-2� � }�� �t ��� ��;c5�- ,p�C"z.� �� ' `o �7 SJhn.�ns��ica.-Lw1-4-�'I/� 0r 1 V'� �s.s � �qf,.Fl�h �..e..r- ���: � 9/5/2018 •- '�.� E � ' 1a-. Basic Services . - .. . . • ActivityA—ProjectCoordination • Activity B—Data Collection and Field Investigation •Project Management(Budget,Schedule,Invoices,PMP Plan) • Activity C—Conteptual Design • Draft and Final Meeting Notes • Activity D—Lift Station Preliminary Design !. . • • • . . - . • Special Services � Task 1—Topographic Survey •Gather existing hydreulic models,operational data,and • Task2—Geotechnicallrnestigation records •Visit SLLS facility to visually assess hydraulics/site conditions. ►? ►'� , � e. ' � ` .�� " �'��L�`�x � �. � �. : ,. ,. � r��� ��� ���� ��..�� � s> ���= ,� ���-F<<sr� �_ a w . _ _ � � :�_y.� �.�._ , _ �u.. •Topographical5urvey •Task 1—Topographical Survey •Conduct Conceptual Design Workshop •Conceptual Design Technical Memorandum w/Draft •Task 2—Geotechnical Investigation Opinion of Project Cost � . . �- • •Prepare Dreft and Final Preliminary Design Report(PDR) •PDR QC Review Meeting ` ` �. . i3 �4 • EzistingPlans/Maps/Reports�LiftStationConslructionPlansln-Hand) What to ex ect in PMP? � Exis[ing AutoCad Files 1� p • Existing Hyd2ulic Modeland Reports Pro ect Sco e and Deliverables Summar • Historicul Average,Minimum,and Peak DemanEs/Flows � � 1 P Y • F�L��eP�o;ettedF�ow� Client and APAI Contacts • Modeled Pumping Da[a/Capacity .- � • PowerConsumption records �'.;�"- • Population and Development Planning Data , �- ' Quality Control Summary • Floodplain information � � • Project Schedule • Creek Flow Data,if any f� • BridgeAs-Builts ��}-'-- • Identify Critical Success and Risk factors • Eaisting 6eotechnical Reports ('-' ` ` ��� �. .i � Y '- � � - ' v C..��''_.r � . .r r�od,,� �,���`� -� �4,� ��-'�� 2 ��-✓�-� �^-�' �„'.�-a �� � -� �2r,�,,r, --�' �' � 9/5/2018 �, �; � �d�' —_ —.� _ _ --- � �mr.�d mn�d���.�.w�. m,arro e�«�c�e H+�mwan�o.,�.a vpv�M 1 Ens u1�Muled compkuon miksrores are '� ,��, commumcared aM mel •�� j iwdersoca Whpf�'en/�m o � �'T- �T^ spei fir�IY wrrouM n8 rty rcrs � � p � s�...�...�...�..�.or. .�u... ,.v. � �. 5 6 �""� ~M �' ) � � 8 �«...�._.�.e... ...� ...��,.0�..v..r � c ` ` . . . �:. . 1F � 19:.. . .__._._ ....... .. . " ' ""'"' • Finalize PMP and Submit to City _ �q,.,_yu,. � • Data Collection -,-�--- • Field Investigation �—� • Topographic Survey ia ►a . - �; zo �' � � � 4� �� , ` 3