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ST9601-CS 960402 P.O. Box 478 Coppell, Texas 75019 The City With A Beautiful Future 214-462-0022 P.O. Box 478 Coppell, Texas 75019 April 2, 1996 (Letter mailed to attached list) Re: Proposal for Engineering Design associated with Wrangler Drive / Project # ST 96-01 (from Belt Line Road to Freeport Parkway) Dear Sir: Attached to this letter is a copy of the Scope of Services for the design of Wrangler Drive from Belt Line Road to Freeport Parkway. This Scope of Services enumerates the essential elements that the City will be evaluating prior to selecting a firm for contract negotiations. Three copies of the proposal should be submitted to and received by the Engineering Department no later than 5:00 p.m., Friday, April 20th, 1996. The actual review of the proposals and the selection of the firms will be conducted during the time frame of April 22nd through May 4th, 1996. If the selection process stays on schedule, the contract for the design of Wrangler Drive will be awarded to a consultant at the May 14th, 1996 City Council meeting. As I am sure you are aware, the proposal should contain no information relative to the cost for the design of this project. All specific costs will be negotiated with the consulting engineer that, in the City's opinion, will provide the best service to the City in the design of the project. If the City cannot negotiate a contract with that firm, then we will move to the next qualified, and so forth until a negotiated contract can be attained. The Engineering Department will be happy to provide information on the development that abuts Wrangler Drive. The initial contact person for the acquisition of any information is Doug Stevens, Engineering Technician. However, if I can be of assistance during the process of putting together your proposal, please feel free to contact me at (214)304-3679. Sincerely, Kenneth M. Griffin, P.E. Assistant City Manager/City Engineer Notify engineers for RFP's for Wrangler Drive / ST 96-01 Conlan Engineering Company, Inc. 1925 Westridge Dr. Irving, Texas 75038 Schrickel-Rollins & Associates 1161 Corporate Drive W. Suite 200 Arlington, Texas 76006 Shimek, Jacobs & Finklea 8333 Douglas Avenue #820 Dallas, Texas 75225 Teague Nall& Perkins 2001 W. Irving Blvd. Irving, Texas 75061 SCOPE OF SERVICES FOR THE DESIGN OF WRANGLER DRIVE FROM BELT LINE TO FREEPORT PARKWAY The City of Coppoll is seeking proposals for the engineering design associated with Wrangler Drive from Belt Line to Freeport. The proposal should contain, but not be limited to, the following information: 1) A summary of the essential elements of the proposal, including a completion schedule for each clement. 2) The technical approach to accomplish the objectives for the assignment. 3) The related experience of the consultant and the personnel assigned to the project. 4) A management plan, including identification of the project manager and key personnel assigned to the project. Background information on the people that will be working on the project should be included. 5) A list and status of current activity in the City. The list should include all public or private work within the last year and the last public or private project ever in Coppell, regardless of when it was designed. Project Information: Wrangler Drive will be constructed as a two-lane undivided roadway. The actual roadway width will be between 40 and 44 feet wide within 65 feet of right-of-way. There are extensive drainage considerations along this project, particularly on the north side at the east end of the project. The vertical grade will need to match existing streets and the horizonal alignment will need to take into consideration existing right-of-way. In conjunction with the street construction, the City will be constructing a 12" water main on the west end of the project to connect to Freeport Parkway. The design of the water line should be included as part of the design of Wrangler Drive. Also, the project will include the design of a traffic signal at the intersection of Airline Drive with Belt Line Road. This traffic signal will need to be synchronized with the traffic signal at the intersection of Wrangler Drive and Belt Line Road so as to allow the City to better control traffic along Belt Line Road and into and out of Wrangler Drive and Airline Drive. Right-of-way documents will be required, particularly on the west end of the project where no right-of-way exists. There has been some discussion with Council concerning the actual limits of construction stopping at Coppell Middle School West, however, the design should include the entire roadway from Belt Line Road to Freeport Parkway. Plans should be designed in such as way as to easily allow the west end of the project to be eliminated. Even if the west end is eliminated, the 12" water line will still be constructed and connected to Freeport Parkway. There will need to be coordination with existing water lines, gas lines, fiber optic lines and any other utilities in Wrangler Drive. A schematic layout of Wrangler Drive, with the existing adjacent development and right-of-way, is included for your review. You should contact the Engineering Department to evaluate any available information. SCOPE OF SIsRVICES FOR THE DESIGN OF WRANGLER DRIVE FROM BELT LINE TO FREEPORT PARKWAY PAGE 2 The Scope of the Work will be as follows: 1) Obtain and utilize all existing data. 2) Perform all necessary field surveys to accomplish the required design of the project. This will include establishment of vertical and horizontal control. 3) Obtain soil borings and determine soil conditions at specific locations along the proposed route. 4) Prepare cost estimates for the project. 3) Design and prepare construction drawings and specifications for the project. 4) Prepare all necessary documents for right of way acquisition. 5) Assist in the preconstruction bidding, review, and award of a construction contract. 6) Upon completion of the project, provide a set of reproducible as-built drawings. The Evaluation Criteria: All proposals will be thoroughly evaluated by the City, after which negotiations will be initiated with the City's first choice. If negotiations fail to produce an agreement, negotiations will cease and the City' s second choice will be notified and so on, until the City can come to an agreement with an acceptable consultant. The contract will be awarded to the responsible firm whose proposal is determined to be the most advantageous to the City considering, but not limited to, the following factors: 1) Understanding of the project. 2) Ability to complete the project in a timely manner. 3) Qualifications of personnel assigned to the project. 4) The type of services proposed. 5) The firm's prior experience with projects of this type. 6) The City's past experience with the firm.