ST9601-CS 960227 MEMORANDUM
To: Jim Witt, City Manager
From: Kenneth M. Griffin, P.E., ACM/City Engineer
RE: Wrangler Drive Timetable for start of construction
Date: February 27, 1996
I have reviewed the process necessary to create an assessment project for Wrangler Drive and
the timetable that would be required. There are basically five steps involved in an assessment
project:
1. A resolution to determine the necessity for the improvement;
2. A resolution to determine the estimate of cost;
3. Three notices of the public hearing in the local newspaper (of which the first is at least
10 days prior to the public hearing);
4. A public hearing to levy the assessment; and
5. An approval of an ordinance to levy the assessment.
The process itself becomes somewhat complicated when you factor in the other steps necessary
to begin construction on a project, such as:
1. Design of the improvements;
2. The appraisers work to determine the enhanced value of the property; and
3. Acquisition of necessary right-of-way.
When you factor in the design of the project along with the appraisers work in conjunction with
the need for an assessment project, the fast-track minimum timeline on a simple project such as
Wrangler Drive is approximately 6 months. This is making the assumption that the design
consultant can begin work immediately and has the resources to press forward rapidly on the
design. This also assumes that the appraiser can begin work and complete his job in a timely
fashion. More than likely in real life a six month timetable will slide due to a variety of factors
which could include: complications encountered in the design of the project; inability to acquire
the necessary right-of-way; and securing necessary funding to design and construct the project.
If Council were to give consensus approval to proceed with Wrangler Drive as an assessment
project on February 27, 1996, then a fast-track timetable could be as attached. As can be seen,
the first step of the assessment process would start at the March 12, 1996 City Council meeting.
Immediately, we would begin negotiations with the appraiser and the design consultant. The
assumption is made that you can agree upon a contract price and scope of work with a design
consultant in approximately 2 weeks and then bring that item back to Council on April 9, 1996
for approval. The timeline also assumes that because of the perceived simplicity of the project
that the actual design of preliminary and final plans is estimated to only be 3 1/2 months.
During that timetable, the necessary steps will be taken to acquire the right-of-way on the west
end of the project through property owned by the Catellus Corporation. If all items fall into
place as anticipated, the project could be put out to bid toward the end of July approximately
4 1/2 months after the process has begun. After approximately 4 weeks, the bids can be opened.
At that time, you can calculate the actual assessments due from the individual property owners
and then start the process of notices of the public hearings in the local newspaper. During the
first meeting of September, the hearing to levy the assessment and the actual ordinance to levy
the assessment can be placed before City Council. After signing the contract, it is anticipated
the contractor could begin work toward the end of September.
Again, this is a fast-track timeline for the start of construction on Wrangler Drive. In any case,
with proper funding for this project, the actual start of construction could begin before the end
of 1996.
If you have any questions please feel free to contact me.