DR0002-CS011102November 2, 2001
Leslie R. Roberts
R-CON Inc.
3321 West Pioneer Lane
Irving, Texas 75061
RE: Meadowcreek Drainage Project #DR 00-02
Dear Mr. Roberts:
This letter is written in response to our telephone conversation on November 1,2001 concerning
my request for references. The information as submitted is incomplete. Please refer to the
Construction Specifications paragraph four Bidding Documents, page 1-6, which outlines
information required of qualification for bidders. Because I am unfamiliar with your firm, I will
require that all information as outlined in paragraph four be provided. This includes current project
experience, past project experience, available equipment, financial information and technical
experience.
As stated by the contract, this information should be provided within five business days. All project
information should also include a contact person associated with that project that can verify the
information. It is important to note that the past project experience should include some projects of
a comparable nature.
If you have any questions or need any additional information please feel flee to contact me at your
convenience.
Sincerely,[)
Kenneth M. Griffin, P.E.
Director of Engineering/Public Works
Attachment: paragraph 4 of Bidding Documents
255 PARKWAY ~ P.O.BOX 478 'k COPPELL TX 75OI9 * TEL 972/462 0022 1IrFAX 972/304 3673
B) After award of the Contract, the successful Bidder will be furnished five (5) sets of
Contract Documents at no charge. Additional sets over five (5) will be furnished for
$15.00 per set.
C) Bidding documents may be examined fi'ce of charge at the offices of the City
Engineer, City of Coppell, 255 Parkway Boulevard, Coppeil, Texas.
3.2 Complete sets of Bidding Documents must be used in preparing Bids; the City of Coppell
assumes no responsibility for errors or misinterpretations resulting bom the use of
incomplete sets of Bidding Documents. No partial sets of plans, specifications or proposal
forms will be issued.
3.3 The Owner, in making copies of Bidding Documents available on the above terms, does so
only for the purpose of obtaining Bids on the Work and does not confer a license or grant for
any other use.
4. Qualifications of Bidders.
The Bidder shall submit within five (5) days of the Owner's request such evidence as the
Owner may require to establish his financial responsibility, experience and possession of
such equipment as may be needed to prosecute the work in an expeditious, safe and
satisfactory manner. The required information to be submitted shall consist of, but shall not
necessarily be limited to, the following:
A. Current Project Experience.
A list of all projects presently under construction by the bidder including approximate
cost and completion date shall be submitted upon request.
B. Past Project Experience.
The Bidder shall submit a list of comparable projects completed within the previous
five years including approximate cost(s), quantities, and completion date(s).
C. Equipment.
The Bidder shall provide a list of equipment, which will be used on this project.
The Bidder shall demonstrate that he has adequate equipment to complete this
project, properly and expeditiously and shall state what additional equipment, if any,
that he must rent/lease as may be required to complete this project.
D. Financial.
Each Bidder shall be prepared to submit upon request of thc Owner a balanced
financial statement with no evidence of threatening losses as evidenced by an audited
I-6 Bidding Documcnt~
certified financial statement (current within the last six (6) months of bid date). This
information will be used to confirm that the Bidder has suitable financial status to
meet obligations incidental to performing the work.
E. Technical Experience.
The Bidder shall demonstrate to the satisfaction of the Owner that he has the
technical experience to properly complete this project.
F. Proof that the bidder maintains a permanent place of business.
5. Conflict of Interest.
City Charter states that no officer or employee of the City shall have a financial interest,
direct or indirect, in any contract with the City, nor shall be financially interested, directly or
indirectly, in the sale to the City of any land, or rights or interest in any land, materials,
supplies or services. This prohibition does not apply when the interest is represented by
ownership of stock in a corporation involved, provided such stock ownership amounts to less
than one percent (1%) of the corporation stock. Any violation of this prohibition will
constitute malfeasance in office. Any officer or employee of the City found guilty thereof
should thereby forfeit his office or position. Any violation of this prohibition with the
knowledge, expressed or implied, of the persons or corporations contracting with the City
shall render the contract voidable by the City Manager or the City Council. The Contractor
represents that no employee or officer of the City has an interest in the Contractor.
6. Examination of Contract Documents and Site.
6.1 Access to the site shall be from Meadowcreek Road. It shall be the contractors responsibility
before submitting a Bid, to (a) examine the Contract Documents thoroughly, (b) visit the site
to become familiar with local conditions that may affect cost, progress, performance or
famishing of the Work, (c) consider federal, state and local Laws and Regulations that may
affect cost, progress, performance or furnishing of the Work, (d) study and carefully correlate
Bidder's observations with the Contract Documents, and (e) notify Engineer of all conflicts,
errors or discrepancies in the Contract Documents. Failure to make these examinations shall
in no way relieve any Bidder from the responsibility of fulfilling all of the terms of the
contract, without additional cost to the OWNER.
6.2 Information and data reflected in the Contract Documents with respect to Underground
Facilities at or contiguous to the site is based upon information and data furnished to the
Owner by Owners of such underground Facilities or others, and the Owner does not assume
responsibility for the accuracy or completeness thereof. All existing structures,
improvements, and utilities shall be adequately protected, at the expense of the Contractor,
from damage that might otherwise occur due to construction operations. Where construction
comes in close proximity to existing structures or utilities, or if it becomes necessary to move
services, poles, guy wires, pipe lines, or other obstructions, it shall be the Contractor's
responsibility to notify and cooperate with the utility or structure owner. The utility lines and
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