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CF-Deforest SC-CS 941130COPPELL PUBLIC WORKS MEMOI~ANDUM D&TE= TO= FROM: RE: November 30, 1994 Ken Griffin, P.E., Assistant City Manager/Publ~.Works Director c\~\V Steven G. Goram, Director of Information Servi Renovation of North Service Center, 732 Deforest Road Thank you for your interest and recommendation addressing the renovation of the North Service Center located at 732 Deforest, as referenced in your memorandum. Space planning has been provided for this location to address not only the immediate, but future needs for this facility. The four division managers housed at the Service Center will each receive an office measuring approximately 150 to 180 square feet located at each corner of the existing facility. The center of the facility should be designated for secretarial support for these functions to be filled by Darlene Greene and Barbara Coleman. Based on sound facilities space planning, the Fleet Services Manager should be located nearest the garage entrance which is located on the southwest corner of the facility. The fuel management and security systems will be located in the present offices occupied with the Fleet Services Manager and Facilities Manager. The other three division managers (Howard Pafford, Rey Gonzales, and Dennis Slayton) should be provided comparable offices in the remaining three corners measuring approximately 150 to 180 square feet. These are the space planning standards developed as discussed previously in a meeting with both you and Clay Phillips. Regarding where the managers are located (excluding Ernie Ramos), we can discuss this if it is a real concern of yours. The back office area should be used for additional storage area and a place for field forces to fill out paperwork and field statistics, and for future computer access. The conference room should remain intact. This arrangement will allow for existing as well as future requirements for this facility, will provide for better city services, and establish fair, consistent, and unemotional space planning standards for all parties. Since both our departments share this facility, I hope we can work together in a professional manner to address the needs. Thank you again for your interest in this endeavor and I will be happy to discuss this and other matters as necessary. SGG/sm MEMORANDUM To: From: Steve Goram, Director of Information Services Kenneth M. Griffin P.E., Asst. City Manager/Dir. Public Works Office Locations at Service Center first of the new year D ate: November 22, 1994 I have given additional thought to our conversation concerning where people should be located, after Sheri, Donna and yourself move to Town Center. It is my opinion that the following makes sense based upon the activities that the various people will perform at the Service Center. The following represents my recommendation: Emie should remain where he is now located. If he needs a larger office, the dividing wall between he and Sheri's current office can be removed. It only makes sense that Emie be located by the door that leads directly to the service bays so that he can access the service bays efficiently as needed. Dennis should be located in one of the offices in the breakroom area that are currently being shared by Howard and Rey. If that office is inadequate, then the dividing wall can be taken down to create a larger office. 3. Howard should be relocated to the office that is currently occupied by yourself. An office of comparable size should be constructed for Rey in the northwest corner of the Service Center, i.e., on the wall separating the office area from the break room area. Once Rey's office has been constructed, the file cabinets can be relocated and Barbara Coleman can be relocated between the two offices to provide clerical support as needed. Also, because of walk-ins, Darlene would still be located to the right hand side of the door as you walk into the Service Center so that she is visible to walk-in traffic. I believe the above makes the most sense for the configuration of the office space at the Service Center. If you are proposing to do anything different, I would request that you contact me prior to making any decisions so that those decisions can be discussed. If you have any questions please feel free to contact me at your convenience.