ST9304-CS 991008 EVALUATION ASSOCIATES
RIGHT OF WAY LAND RIGHTS ANALYSIS · APPRAISAL · ACQUISITION ·SOLUTIONS
October 8, 1999
Mr. Ken Griffin, P.E.
City Engineer L
City of Coppell ~ o~_~_ -.~ ~ ~'
255 Parkway Blvd./P.O. Box 478
Coppell, Texas 75019
Re: Beltline Road Improvements Project - Right of Way Land Rights Appraisal and
Acquisition Proposal '\~
Dear Ken:
The accompanying proposal has been prepared as a joint project with ROWAC. Jay Cullar
is a principal of ROWAC, and along with the owner, is the responsible person for this
project. He coordinates all land rights acquisition projects. When acquisition services are
desired by our mutual Clients, we customarily contract in their name and Jay Cullar, and/or
me, coordinate with you depending on the circumstances.
By the way, ROWAC is a Women Owned Business Enterprise owned by Katherine C.
Cullar, SR/WA. She is an eighteen year veteran in this profession. At age 27, Jay was the
youngest person ever to be professionally designated as a Senior Member of the
International Right of Way Association, two years ago.
I will be available for discussion today at (214) 358-6405. I will be out of town on Monday
and Tuesday, October 11 and 12.
The accompanying proposal has been faxed and mailed. I hope this reaches you on time
and in a form that you can use it for the Council Agenda Packet. Call me today if changes
are needed.
Best Regards,
R O WA C RIGHT OF WA Y AOQUISITION CONSUL TANTS
3836 WEEBURN DRIVE
DALLAS, TEXAS 75229-2739
PHONE: (214) 358-6452
FAX: (214) 358-6463
October 8, 1999
Mr. Ken Griffin, P.E.
City Engineer
City of Coppell
P.O. Box 478
Coppell, Texas 75019
Re: Beltline Road Improvement Project - Right of Way Land Rights Appraisal and
Acquisition Proposal
Dear Mr. Griffin:
Thank you for inviting ROWAC to provide right of way land rights acquisition services
for the referenced project. We understand the scope of professional services required for
the project and will be happy to assist you in any way we can. Our staff is currently
available to begin the project immediately.
Following is list of the services we expect to perform in order to ensure the acquisition
of the required right of way in an efficient, professional manner.
Appraisal
ROWAC expects to order appraisal services from Evaluation Associates on the parcels
where the value of the right of way may be called into question. The fee for these
services will fall into the $4,500 to $8,500 range because ROWAC will only order
appraisals on those parcels where it is deemed productive. If needed, as the project
progresses, Evaluation Associates will provide valuation consultation as additional
services, not to exceed the upper end of the stated range.
Acquisition
ROWAC proposes to perform the basic services necessary functions to acquire the
needed right of way for $7,500 to $8,500, plus additional services.
Basic services required for this project will include ROWAC initiating and coordinating
all contacts with the property owners and the coordination of negotiations, and the
development and preparation of conveyance instruments to be signed by fee simple
owners of record.
Additional services include communications and negotiations with third parties having
other interests in the same property which must be satisfied to convey unencumbered
title. Such parties could include lien holders, taxing authorities, tenants, and heirs.
These services will be invoiced at the hourly rate of $75. It is not possible to estimate the
Mr. Ken Griffin, P.E.
October 8, 1999
Page 2
amount of title curative services accurately without advance title examination. However,
three to four hours title curative services per parcel can be anticipated.
Title Examination
If the City engages a title company qualified and experienced in divided partial interests
under eminent domain, the City will be responsible for that aspect of the additional
acquisition services. If the City has not established relationships with a title company,
ROWAC can provided assistance. If the City is not in the habit of engaging the services
of title companies and has no preference, we have experienced title examiners on staff,
and can provide required title reports for the five parcels in the range of $750 to $850.
Other Service Charges/Special Handling
County Clerk copy fees, excessive mileage, long distance telephone charges, postage and
courier fees are passed through to you at actual or nominal costs, and are estimated in the
range of $400 to $600. The City would be invoiced for actual costs. County document
recording fees to file records in behalf of the City will be passed through to the City.
Therefore, fees related to the referenced project can be summarized as follows:
Appraisal Services = $ 4,500 to $ 8,500
Acquisitions related to 5 parcels = $ 7,500 to $ 8,500
Title Research = $ 750 to $ 950
Miscellaneous fees = $ 400 to $ 600
TOTAL $13,150 to $18,550
This letter will suffice for our purposes as a professionalservices agreement and
authorization to proceed work when accepted by the City. Should a more formal
agreement be required, please feel free to provide it or we can provide you with one we
have used in the past.
Please call me if you have any question or I can assist you in any way.
Respectfully submitted,
FOR ROWAC FOR THE CITY OF COPPELL
ullar, SR/WA Ken Griffin, P.E.
A:~CoppelI-Beltline Proposal, wpd