ST9401WA-CS 961008P.O. Box 478
Coppell, Texas 75019
214-462-0022
October 8, 1996
Ruben Garza
J.C. Evans Construction Company
3900 Valley View Lane
Irving, TX 75062
Re: Demon Tap Road 16" Water Line Project//ST 94-01 WA
Dear Sir:
An agreement between J.C. Evans Construction Co., Inc. and the City of Coppell was signed
on April 12, 1996 for the installation of a 16" water main in Denton Tap Road from Parkway
Blvd. to S.H. 121 Bypass. On April 16, 1996, I.C. Evans Construction Company moved in and
began work on the project. Article 3.1 of the contract states that the work shall be substantially
complete within 60 working days from the beginning date indicated in the Notice to Proceed or
when the contract time commences to run as provided in paragraph 2.3 of the General
Conditions. It also states that it needs to be complete and ready for final payment in accordance
with paragraph 14.13 of the General Conditions within 90 working days from the date when the
contract time commences.
On the last pay estimate submitted to the City for the period 7/1/96 to 7/30/96, the time charged
to that date was 60 working days. As per the definition of "substantial completion" as stated
in the General Conditions ".. . it is sufficiently complete, in accordance with the contract
documents, so that the work (or specified part) can be utilized for the purposes for which it is
intended . . . ". To date there has been no acceptable water sample provided to the City to
allow the 16" water line to be put into service.
This letter is to inform you that liquidated damages of $400/per day as stated in the agreement,
is being assessed beginning with the date of August 1, 1996 until such time as the water line is
put into service. As of this date, 48 working days have passed since the original 60 working
days as agreed to in the contact. This totals $19,200 for the 48 working days.
Your consideration of this matter will be greatly appreciated. Please contact me or Garreth
Campbell at (972) 304-3679 if you have any questions or comments.
Assistant City Engineer
cc:
Ken Griffin P.E., Dir. of Public Works/City Engineer
Garreth Campbell, Construction Inspector
attachments
CITY OF COPPELL
P.O. BOX 478
COPPELL, TEXAS 75019
Periodical Estimate No. Three
Project: 16" Water Main /Denton Tap
Project No: ST 94-01 WA
Fund:
Original Contract Amount:
Plus Change Orders:
Value of Work to Date:
$263,676.00
-0-
$227, 338. O0
P-m UNIT
No. DESCRIPTION OF
MEASURE
I Remove plug &connect LS
existing 16' WL
2 Remoe plug &connect LS
existing 12' WL
3 6" PVC DR-14 WL LF
4 12' PVC DR-14 WL LF
5 12" DI Class 250 LF
Polywrapped WL
6 16" DI Class 250 LF
Polywrapped WL
7 6" Gate Valve EA
8 12" Gate Valve EA
9 16' Vertical Seated Gate EA
Valve
I0 Fire Hydrant EA
11 R & R existing FH EA
12 Cast Iron Fittings TON
13 6' Blow-off Valve EA
14 Concrete encasement for LF
16' WL
15 Asphalt Pavement R & R LF
16 Existing Gravel Driveway LF
Repair
Period: 7/1/96 to 7/30/96
Contractor: J. C. Evans Construction, Inc.
Address: 3900 Valley View Dr.
Irving, Texas 75062
Original Contract Time: 60 WD
With Adjustments: 60 WD
Time Charged to Date: 60 WD
UNIT OR~Gn~AL QUANTITY VA~.UE OF
PRICE ESTIMAIliD COMPLETED COMPLETIiD
BID QUANTITY TO DATE WORK
1,000.00 I I 1,000.00
1,000.00 1 -0- -0-
30.00 67 67 2,010.00
35.00 455 455 15,925.00
37.00 558 542 20,054.00
40.00 3,117 3117 124,680.00
500.00 6 6 3,000.00
1,000.00 7 7 7,000.00
3,200.00 4 4 12,800.00
1,500.00 3 3 4,500.00
800.00 I I 800.00
2,500.00 6.2 6.2 15,500.00
800.00 I I 800.00
15.00 8 8 120.00
30.00 48 48 1,440.00
10.00 48 -0- -0-
Page 1
Periodical Estimate No. Three
Project: 16 Water Main / Denton Tap
ST 94-01 WA
ITEM UNIT
NO. DESCRIPTION OF
MEASURE
17 R & R existing metal beam LF
Guard Fence
18 R & R existing Fence LF
19 Crushed Stone at Trench CY
20 - 6' Barrier Fence LS
21 Elevated 12" WL crossing LS
22 Silt Fence non-reinforced LF
23 Silt Fence w/reinforced LF
24 12" high Rock Berm/ LF
Silt Dam
25 Hydromulch Seeding AC
26 Broadcast Seeding AC
27 Trench Excavation Safety LF
28 1" Flush Valve EA
29 2" Flush Valve EA
30 Minimum 21" Steel Casing LF
Remarks:
Recommended for payment by:
Approved by City Engineer:
Date:
Period: 7/196 to 7/30/96
UNIT ORIGINAL QUANTITY
PRICE ESTIMATED COMPLETED
BID QUANTITY TO DATE
20.00 64 -0-
VALUE OF
COMPLETED
WORK
-0-
3.00 1,139 -0- -0-
10.00 100 40 400.00
3, 140.00 1 -0- -0-
25,094.00 I I 25,094.00
4.00 20 -0- -0-
5.00 12 -0- -0-
1,500.00 .30 -0-
700.00 .60 -0-
1.00 3,209 3,444
350.00 I 1
500.00 3 3
25.00 455 545
Value of Original Contract Performed:
-0-
3,~a. .00
350.00
1,500.00
13,625.00
$ 254,042.00
Value of Extra Work Performed:
Total Value of Work to Date:
Less Retainage 5%
Total, Less Retainage
Less Previous Payment(s):
Current Payment Due:
$ 17,382.50
$ 271,424.50
$13,571.23
$ 257,853.27
$ 215,971.10
~$.41,88~.1~7
Page 2
CHANGE ORDER NO: 0tie
EXTRA WORK PERFORMED
DATE OF APPROVAL:
l,'m UNIT UNIT
No. DESCRIFFION OF PRICE
MEASURE BID
12 CI Fittings TON 2500.00
15 Asph. R&R LF 30.00
27 Trench Safety LF 1.00
31 8" Gate Valve EA 800.00
32 8" PVC LF 49.50
8/6/96
ORIGINAL QUANTITY
F..VrlMATED COMPLETED
QUANTITY TO DATE
.99 .99
48 48
235 235
2 2
235 235
VALUE OF
COMPLETED
WORK
2,475.00
1,440.00
235.00
1,600.00
11,632.50
TOTAL $17,382.50
Page 3
WIER & A..S..SEII::IATE.S, INC.
April 13, 1996
Mr. Ruben Garza
J.C. Evans Construction Co., Inc.
3900 Valley View Drive
Irving, TX 75062
Re:
W&A #94-093; Denton Tap Road
Reconstruction;
Coppell, Texas
Dear Ruben:
The City has executed the agreement effective April 12, 1996. Enclosed
please find two (2) copies of the agreement. One is for J.C. Evans Construction
Company and the other copy is for the bonding company.
The project start must occur within ten (10) days or on or before April 22,
1996. The City will contact you to schedule a pre-construction conference which
must occur prior to beginning any construction. Please contact me if you have
questions.
Very truly yours,
ULYS III, P.E., R.P.L.S.
UTL:tc
cc: Mike Martin w/three (3) executed documents
Enclosed: Two (2) copies of executed documents