SW0201-AG011211 AGENDA REQUEST
COFFELL 'i
. ) C~''~1
CITY COUNCIL MEETING: D~e~mber 11, 2~01 ITEM
ITEM CAPTION:
Consider approval of extending Bid/Contract #Q-0101-03 for the FY2001/02 Sidewalk Replacement
Program to Quantum Contracting Inc. in an amount not to exceed $120,000 as budgeted.
AP RO cO
STAFF COMMENTS:
Quantum Contracting Inc. was the Iow bidder for the FY 2000/01 Sidewalk Replacement Program. The
contract with Quantum included provisions for the City to extend the contract for a one-year period with a
maximum number of three extensions. The contract also provided a mechanism for the contractor to request
a price determination based upon direct cost increase, wage and labor rate increase, etc. Quantum has
requested an increase from last years price of $4.95/per square foot to $5.20/per square foot.
Because Quantum Contracting Inc. was responsive and performed an excellent job for the City of Coppell in
2001 my recommendation is for the City Council to extend Bid #Q-0101-03 in an amount not to exceed
$120,000 for the FY 2001/02 Sidewalk Replacement Program.
This years project will complete all sidewalk requests that we have received as of November 21, 2001 (see
attached list). This includes 130 separate requests for a total of 21,492 square feet. The additional funding
over the $111,758.40 will allow flexibility when actual quantities differ from the initial measurements.
Staff will be available to answer questions at the Council meeting.
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
+\-BID $
Funds for this contract have been budgeted in the infrastructure Maintem
DIR. INITIALS: IF FIN, REVIEW:~ CITY MANAGER REVIEW
Agenda Request Form - Revised 5/00 Document Name: #engl
Fund.
QUANTUM CONTRACTING, INC.
P. O. Box 430, Rockwall, Tx 75087-0430
Phone972-771-9511 (FAX) 1-972-722-1114
Via Fax
October 11, 2001
Ken Griffin, City Engineer
City of Coppell
P O Box 478
Coppell, TX 75019
RE: Sidewalk Repairs, Project #SW-OI-O1
Mr. Griffin,
It is my understanding that our contract for the referenced project can be
extended at the consent of both parties for up to a three-year period. Quantum
has appreciated working with you and your staffon the first phase of the
sidewalk project as well as the Freeport Parkway Improvements project and we
are certainly willing to undertake additional work at your discretion. Our
sidewalk crew should wrap up an ongoing project with the City of Richardson
around the first week in November. If you expect to do additional sidewalk
repair this fall or winter, please let me know as soon as possible so I can
schedule the work.
I respectfully request the City of Coppell grant an additional .25 cent/s, f.,
which would raise the cost from $4.95 to $5.20 for the year 2002.
Sincerely,
R. J. Evans, Jr.
Vice President
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid/iQ 0101-03
FY 2001/02
SPECIFICATIONS FOR
SIDEWALK PAVEMENT REPAIRS
1. All repairs are to be saw cut full depth at locations determined in the field by the City of
Coppell and are to be square or rectangular in shape.
Complete removal of all sidewalk within the repair area is to be accomplished leaving clean
vertical sides. Damaged vertical sides will be resawed, removed and replaced at the
contractor's expense. Limit of pay will only be to the original saw line. Spoils from this
activity and subgrade removal will be disposed of off-site at the contractor's expense.
Subgrade shall be removed to a depth of 1" below bottom of the existing sidewalk and
compacted to 95% standard proctor density. Then, 1" of fine, washed sand, free fi.om
organic materials or clay shall be placed. If unstable material is encountered that has to be
removed, then flexbase shall be placed and compacted to 95% standard proctor density to
bring subgrade up to 1" below bottom of the existing sidewalk.
4. Vertical sides of repair area are to be doweled with//3 bars, epoxy embedded 6"into the sides
at 12" centers.
Reinforcement steel shall be minimum #3 bar on 24" centers transversely and//3 bar on 18"
centers longitudinally and shall be supported by bar chairs spaced adequately to support the
weight of the concrete during placement.
6. Concrete shall be Type I cement at a rate of 5 sacks per CY and a compressive stren~h of
3000 PSI at 28 days. Testing to be provided by contractor, at the sole expense of the
contractor, through a City. approved laboratory.
7. Construction joints shall be per the City of Coppell Standard Specifications.
8. A traffic control plan is to be submitted for all job sites that is consistent with the TMUTCD
for Engineering review. Implementation of the traffic control plan and all traffic control
devices necessary for a safe work environment shall be provided at the sole expense of the
contractor. No portion of a street will be allowed for closure without a review by the City of
Coppell. Traffic control devices shall be maintained at all times during construction.
9. A 24-month maintenance bond at 50% of total value, on a form provided by the City, will be
provided by the successful bidder.
10. Reference the City of Coppell Standard Construction Details and Subdivision Ordinance for
further clarification.
11. It is the contractor's responsibility to identify areas with irrigation systems, locate and protect
existing system. All irrigation systems damaged will be repaired to as good or better and to
the satisfaction of the property owner at the contractor's sole expense.
CITY OF COPPELL * PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD · COPPELL,TEXA$ 75019
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid #Q 0101-03
FY 2001t~
12. It is the contractor's responsibility to obtain utility locations. Any damage to existing utilities
will be the sole responsibility of the contractor. Contractor will be responsible for backfilling
behind the sidewalk and sodding the disturbed area with like turf.
13. It will be the responsibility of the contractor to provide written notification to affected
residents in the vicinity of the repair area prior to the beginning of work. Information to be
included will be beginning and end dates of project, road closure information and contact
number(s).
14. Ail items necessary to complete the work including but not limited to traffic control plan,
repair of irrigation systems, sodding, resetting existing signs, etc. are subsidiary to the price
bid.
15. All the work contained in this contract lies within the city limits of the City of Coppell, Texas
and shall be constructed according to the City of Coppell approved construction standards
and specifications and the Standard Specifications for Public Works Construction, Third
Addition and any amendments as adopted by the North Central Texas Council of
Governments.
16. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE
The City of Coppell is the contracting agency for this construction project. The followhng
statute requires any contracting agency to specify the generally prevailing rate of wages in
contracts that are bid.
Vernon's Texas Civil Statutes - Article 5159a:
"Construction of Public Works in State
and Municipal or Political Subdivisions;
Prevailing Wage Rate to be maintained."
Pursuant to the requirements of this statute, the City, of Coppell, has ascertained the following
rates of wages are paid to various classifications of workers in the locality of this project.
Not less than the following hourly rates shall be paid for the various classifications of work
required by this project. Workers in classifications where rates are not identified shall be
paid not less than the general prevailing rate of "laborer" for the various classifications of
work therein listed.
The hourly rate for legal holiday and overtime work shall be not less than one and one-half (1
& 1/2) times the base hourly rate.
The rates specified are journeyman rates. Apprentices may be used on the project and may
be compensated at a rate determined mutually by the worker and employer, commensurate
with the experience and skill of the worker but not at a rate not less than 60% of the
journeyman's wage as shown. At no time shall a journeyman supervise more than one (1)
apprentice. All apprentices shall be under the direct supervision ora journeyman working as
a crew.
CITY OF COPPELL * PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD ,, COPPELL,TEXAS 75019
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid #Q 0101-03
FY 2001/02
SECTION I
BID SHEET
Q-01201-03
SIDEWALK FAILURES
1. 941 Tupelo
2. 903 Rolling Brook
3. 749 Sparrow
4. 128 Highland Meadow
5. 936 Redwing
6. 301 Parkmeadow
7. 155 Highland Meadow
8. 829 Blue Jay
9. Mapleleaf/alley at MacArthur
10. 243 Heatherglen
11. 217 Heatherglen
12. 158 E. Bethel
8O
172
146
44
110
108
272
25
136
55
16
104
TOTAL SQUARE FEET
I, 68
CITY OF COPPELL * PURCHASING DEPARTMENT * ~ PARKWAY BOULEVARD * COPPELL,TEXA$ 75019
SIDEWALK PAVEMENT REPAII~
First Year Extension of Bid #Q 0101-03
FY 2001/02
SECTION II
BID SHEET
Q-01201-03
SIDEWALK FAILURES
~ Sauare Feet
13. 228 Parkmeadow 180
14. 419 Parkwood 80
15. 219Woodhurst 190
16. 225 Pinyon 230
17. 430 Clearcreek 280
18. 310 Lea Meadow 80
19. 512 Halifax 260
20. 1024 Mapleleaf 265
21. 1028 Mapleleaf 160
22. 1032 Mapleleaf 150
23. 526 Shadowcrest 220
24. 529 Shadowcrest 280
25. 530 Shadowcrest 220
26. 605 Shadowcrest 120
27. 840 Sugarberry 200
28. 901/upleo 25
29. 743 Swallow 36
30. 323 Willow Springs 280
31. 331 Willow springs 400
32. 147 Wynnpage 40
33. Wynnpage/Heatherwood 130
34. 243 Barclay 265
35. 167 Highland Meadow 144
CITY OF COPPELL · PURCHASING DEPARTMENT · 2~5 PARKWAY BOULEVARD *' COPPELL,TF-,XA$ 75019
SIDEWALK PAVEMENT REPAIR~
First Year Extension of Bid #Q 0101-03
FY 2001/02
BID SHEET
Q-0101-03
SECTION II. SIDEWALK FAILURES
~ Sauare Feet
36 221 MacArthur 152
37. 232 Willow Springs 140
38. 236 Willow Springs 223
39. 708 Dove Cir. 156
188
40. 309 Parkview
41. 463 Clearcreek 100
172
42. 213 Penuel
43. 304 Woodhurst 148
240
44. 306 Woodhurst
152
45. 726 Swallow
2O8
46. 152 Finch
47. 483 Clearcreek 300
48. 163 Highland Meadow 216
49. 377 Parkmeadow 188
50. 475 Clearcreek 140
51. Flagstone/Firelight 90
52. 112 Mesquitewood 152
256
53. 113 Simmmons
245
54. 600 Phillips
55. 225 Parkmeadow 146
100
56. 826 Lockhaven
187
57. 609 Thompson
58. 118-122 Meadow Run 305
100
59. 429 Shadowcrest
80
60. 408 Moore
CITY OF COPPELL * PURCHASING DEPARTMENT · 255 PARKWAY BOULEVARD · COPPELL,TEXA$
SIDEWALK PAVEMENT REPAIRS
First year Extension of Bid gQ 0101-O3
FY 2001,02
SECTION II
61. 664 Quail
62. 719 Swallow
63. 349 Westwood
64. 131 Winding Hollow
65. 252 E. Bethel
66. 159 Newport
67. 527 Woodhurst
68. 403 Parkwood
69. 119 Highland Meadow
70. 123 Highland Meadow
71. 210 Barclay
72. 301 Barclay
73. 128 Cherrybark
74. 630 Cribbs
75. 510 Greenwich
76. 513 Parkview
77. 818 Bethel School
78. 825 Red Cedar Way
79. 233 Heartz
80. 342-406 Woodhurst
BID SHEET
Q-OlOl-O3
SIDEWALK FAILURES
208
328
45
262
4O
250
272
190
72
145
192
372
8O
40
156
100
28O
185
180
265
TOTAL SQUARE FEET 12,281
CITY OF COPPELL ,, PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD * COI'I'I~LL,TEXA$ 75019
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid gQ 0101-03
FY 2001/02
SECTION III
BID SI-[EET
Q-0101-03
SIDEWALK FAILURES
81. 240 Heatherglen 100
82. 244 Heatherglen 280
83. 729 Sparrow 360
84. 224 Steamboat 460
85. 228 Steamboat I00
86. 124 Landsdown 100
87. 538 Meadowview 324
88. 106 Meadow Run 100
89. 100 Deann 100
90. 104 Deann 200
91. 116Deann 120
92. 117Deann 80
93. 124 Deann 200
94. 125 Deann 280
95. 137 Deann 20
96. 902 Lenten Ct. 200
97. 715 Oriole 85
98. 939 RedcedarWay 80
99. 505 Shadowcrest 135
100. 518 Shadowcrest 80
101. 525 Shadowcrest 80
102. 545 Shadowcrest 400
103. 570 Shadowcrest 100
104. 317 Spring Oak 90
105. 333 Spring Oak 170
CITY OF COPPELL · PURCHASING DEPARTMENT · ~ PARKWAY BOULEVARD · COPPELL,TEXAS 75019
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid #Q 0101-03
FY 2001/02
SECTION III
106. 327 Willow Springs
107. 339 Willow Springs
108. 612 Quail
109. 319 Willow Springs
110. 312 Timber Ridge
111. 724 Robin
112. 728 Robin
113. 321 Meadowood
114. 121 Simmons
115. 240 WilloTM Springs
116. 247 Woodhurst
117. 718 Swallow
118. 729 Robin
119. 735 Oriole
120. 644 Phillips
121. 108 Deann
122. 330 Tanglewood
123. 334 Tanglewood
124. 108 Simmons
BID SHEET
Q-0101-03
SIDEWALK FAILURES
320
360
340
160
164
92
212
156
120
108
100
204
68
44
135
207
116
116
185
TOTAL SQUARE FEET 7,451
CITY OF COPPELL * PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD * COPPELL,TEJ(A$ 75019
SIDEWALK PAVEMENT REPAII~
First Year Extension of Bid gQ 0101-03
FY 2001/02
SECTION IV
125. 348 Dogwood
126. 116 Bricknell
127. 770 Pelican
128. 124 Meadowglen
129. 128 Meadowglen
130. 109 Deann
BID SHEET
Q-0101-03
SIDEWALK FAILURES
20
100
60
80
80
152
TOTAL SQUARE FEET 492
CITY OF COPPELL * PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD * COPPELL,TEXAS 7~019
SIDEWALK PAVEMENT REPAIRS
First Year Extension of Bid #Q 0101-03
FY 2001/02
BID SUMMARY
Item Description Approx. Bid Price
Quantit~ Per SF Total
I Remove and replace
1-12 Sidewalk failures as 1,268 SF $5.20 $ 6,593.60
listed
II Remove and replace
13-80 Sidewalk failures as 12,281SF $5.20 $ 63,861.20
listed
III Remove and replace
81-124 Sidewalk failures as 7,451 SF $5.20 $ 38,745.20
listed
IV Remove and replace
125-130 Sidewalk failures as 492 SF $5.20 $ 2,558.40
I listed
I TOTALS I 21,492 SF I $111,758.40
* Note: Ali work must be completed by September 30, 2002.
Communications concerning ttfis Bid shall be addressed to the address of BIDDER indicated on the
applicable signature page.
BIDDER understands that the Owner is exempt from State Limited Sales and Use Tax on tangible
personal property to be incorporated into the project. Said taxes are not included in the Contract
Price (see Instructions to Bidders).
The terms used in tttis Bid which are defined in the General Conditions of the Construction Contract
included as part of the Contract Documents have the meanings assigned to them in the General
Conditions.
The City of Coppell reserves the right to delete any portion of this project or adjust quantities as it
may deem necessary to stay within the City's available fimds. Should the City elect to delete any
portion, the contract quantities will be adjusted accordingly.
CITY OF COPPELL * PURCHASING DEPARTMENT * 255 PARKWAY BOULEVARD * COPPELL, TEXAS 75019
T H E - C I Y 0 F
COFFELL
December 18, 2001
Mr. R.J. Evans, Jr.
Quantum Contracting, Inc.
P.O. Box 430
2305 Ridge Road
Suite 206
Rockwell, TX 75087
Dear Mr. Evans,
On March 6, 2001, City Council awarded Bid No. Q-0101-03 for Sidewalk Repair
to Quantum Contracting, Inc. for a one year period.
The city would like to extend the contract for an additional year. Attached are the
current specifications and sidewalk failures.
Please sign and return one copy of this letter indicating your
acknowledgement of the terms and conditions of the aforementioned
Contract and your acceptance of such. If you have any questions and/or
concerns, please feel free to cont ~4-ne~
e, fr e.tocon
Jim Ragsdill, CPPB ~
fl.J. Evan~ Jr.
Vice President
Print/Type Name
~ign~e~--'~
M.J. Evens, Jr,
Vice President
Title
Date
255 pARKWAY ~- p 0 BOX 478 ~¢{ COPPELL TX 75019 ~{ ]EL 972/462 0022 ~lr F'AX D72/304 3673