MA 9601 Deforest-AG 960827The City With A Beautiful Future
CITY COUNCIL MEETING:
ITEM CAPTION:
AGENDA REQUEST FORM
August 27, 1996
ITEM
Consider approval of an agreement with Dallas County to reconstruct DeForest Road from
MacArthur Blvd. to the east side of Allen Drive in the amount of $58,436.57 and authorizing the
Mayor to sign.
SUBMITTED BY: Michael A. Martin, E.I.T. ~ ~)
TITLE: Assistant City Engineer
STAFF RECOMMENDS: Approval X
Denial
STAFF COMMENTS:
The City has been working with Dallas CoUnty to rebuild DeForest Road from MacArthur Blvd.
to the east side of Allen Drive. The basics of the agreement is for Dallas County to salvage the
existing road material, prepare the subgrade to City specifications, replace with 6" compacted
cement treated base and resurface with 2" asphalt overlay. The estimated cost for this project is
approximately $58,436.57. Because of the classification of the roadway by Dallas County, the City
is responsible for 100% of the cost. The construction will take approximately 5 to 8 days for a
length of approximately 2500 feet. The County has stated that they will maintain one-way traffic
during the day and allow two-way traffic in the evenings and on weekends.
Staff recommends the approval of the City/County Agreement in the amount of $58,436.57 and
authorizing the Mayor to sign. Staff will be available to answer questions at the Council meeting.
cou, F
BUDGET AMT.$
FINANCIAL COMMENTS:
AMT. EST. $
Funds were budgeted in the Street Department
of $44,000. Due to a reorganization in the
cost can be funded from the savings.
DIR. INITIALS: ~7 FIN. REVIEW~
Agenda Request Form - Revised 6/96
+/- BUD:$
(01-03-14-5220) in the amount
department, the additional
CITY MANAGER REVIEW:~
Document Name eng.1
CITY OF CoPPELL
INVOICE DATE
8/30/~b
8/30/~&
GENERAL kUNU
INVOICE
NUMBER
8-27-96
8-27-96
AMOUNT
299.78
58,13&.79
DISCOUNT
AMOUNT PAID
29~.78
58,136.79
TOTAL AMOUNT ON
CHECK IS LAST FIGURE
IN COLUMN ABOVE
ACCOUNT
REMARKS
RE-CONSTRUCT DEFOREST RD
RE-CONSTRUCT DEFOREST RD
1064 ~58213
PAY
TO THE
ORDER OF
DALLAS COUNTY
OVERTONBANK&TRUST
,"0 5a 2 ~ ~""
THE SUM
~'- ~ ~ ~90 ?r-,O
0582~3 CHECK
NUMBER
58213
DOLLARS AND
~J7 CENTS
,
/08:30:96
PAY THIS AMOUNT
VOID AFTER 90 DAYS
," ;I, ].000 ii ~-F= q,"
ORDER NO.
DATE 6EP 1 0 1 96
COURT ORDER
STATE OF TEXAS
COUNTY OF DALLAS
COUNTY AUDITOR
SEP 1 0 1996
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of
Dallas County, Texas, held on the lOth
day of September ,1996,
on motion made by Kenneth A. Mayfield, C~issioner of District NO. 4
,and
seconded by )like Cantrell, C~issioner of District No. 2 , the
following order was adopted:
WHEREAS, the City of Coppell has requested the Commissioner of District
No. 1 to reconstruct DeForest Road from MacArthur Blvd. to
Allen Road for a total estimated cost of $58,436.57; and
WHEREAS,
WHEREAS,
WHEREAS,
the City of Coppell has placed $58,436.57 in Escrow Fund 120-
716-913-7 for 100% of the estimated cost of labor, materials
and equipment on the Type E street per the attached CitY/County
'Agreement; and
the City of Coppell has executed 'the attached City/County
Agreement authorizing said work'in accordance with Chapter 791
of the Texas Government Code; and
said road being Type "E" according to the Dallas County Road
and Bridge Policy as adopted in Court Order No. 84-659 and
Order Nos. 87-2137 and 89-416, 94-1148 establishing and
updating the County Road List, is eligible for County
participation.
I~. IS. THEREFORE ORDERED,. ADJUDGED AND DECREED by the Dallas County
Commissioners' Court that the Commissioner of District No. 1 is hereby
authorized to cooperate with the City of Coppell in the aforementioned
work requisitioning materials as needed, and the County Judge is hereby
City/County
authorized and directed to eXecut, e the attached Agreeme~
~ ~/ ' an~ Beene,~.E.
Director of Public Works ~
STATE OF TEXAS §
COUNTY OF DALLAS §
CITY/COUNTY AGREEMENT
WHEREAS, the City of Coppell, Texas, hereinafter called "City", and the County of Dallas,
Texas, hereinafter called "County", desire to enter into an agreement whereby the County will
reconstruct DeForest Road from MacArthur Blvd. to Allen Road for a total estimated cost of
$58,436.57, including a 5 % contingency charge, for this Type "E" work. This will include
milling to a depth of 6" approximately 5,778 square yards of existing asphalt and base material
at 1.00 a square yard and placement of 6" compacted cement treated base and resurfacing with
2" hot mix asphaltic concrete as per Attachment "A".
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and
entered into by the City and the County upon and for the mutual consideration stated herein;
WITNESSETH;
COUNTY RESPONSIBILITY
1. Salvage existing road materials, not to exceed a depth of 6" and transport to TXI.
2. Prepare subgrade to city specifications and establish line grades as directed by the city
engineer.
3. Seek bids, administer contract and place cement treated base to city specifications as
authorized by the city engineer.
4. Administer HMAC contract.
5. Remove and dispose of all road construction materials such as dirt and excess CTB.
6. Responsible for traffic control, lights, barricades and signs for the project.
II.
CITY RESPONSIBILITY
1. Inform public of the work that will be done.
2. Locate all manholes, water valves and other utilities prior to the time work will begin by the
County. City to make grade adjustments on utilities if needed.
3. Relocate all mail boxes to obtain a 20' road bed.
1II.
In the event the construction costs exceed the estimated cost, City and County may agree to
reduce the scope of the work or seek additional funding to complete the project. Such agreement
shall be in writing and authorized in a manner as provided by law.
IV.
It is agreed that the work will not start until this agreement has been fully executed by the City
and the County.
The County shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of federal, state and
municipal safety laws. The safety precautions actually taken and their adequacy shall be the sole
responsibility of the County.
VI.
The County agrees to be responsible for any liability or damages the County may suffer as a
result of claims, demands, costs or judgments against the County, including workers'
compensation claims, arising out of the performance of the work and services under this
agreement, or arising from any accident, injury or damage, whatsoever, to any person or
persons, or to the property of any person(s) or corporation(s) occurring during the performance
of this agreement and caused by the sole negligence of the County, its agents, officers and/or
employees.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments against the City, including workers' compensation
claims, arising out of the performance of the work and services under this agreement, or arising
from any accident, injury, or damage, whatsoever, to any person or persons, or to the property
of any person(s) or corporation(s) occurring during the performance of this agreement and caused
by the sole negligence of the City, its agents, officers and/or employees.
City and County agree that any such liability or damages as stated abOve occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with comparative responsibility laws of this
state.
VII.
The City of Coppell, Text, has executed this Agreement pursuant to duly authorized City
Council Resolution b'//] , Minutes tYoe27 qg, Dated fibs. 0 9. /9~¥o. The County
of Dallas has executed this/Agreement pursuant to Commissione~ Court Order 96-17o0 ,
on thisl0thday of Sept. ~, 1996.
CITY OF COPPELL
COUNTY OF DALLAS
BY:~ ~
ATTACHMENT "A"
CITY OF COPPELL
Deforest Road - MacArthur Blvd. to Allen Road
CTB Materials (estimated cost)
Type "D" HMAC 636 Tons @ $26.00/Ton
Ton Mile Haul 7632 Ton Miles @ $ 0.20/Ton Mile
Equipment
Labor
Administrative Fee
5% Contingency Fee
TOTAL
TYPE "E" ROAD
$ 21,026.16
16,536.00
1,526.40
7,713.70
7,872.30
979.32
2~782.69
$ 58,436.57
The City will place $58,~6.57 in an escrow account with the County
for the estimated cost of the project. Upon completion of the work,
any unused escrow funds will be returned to the City after all in-
voices have been satisfied.
City/County Agreement
fo reconstruct DeForest
Road from MacArffhur
Blvd. fo Allen Road.
The approximate length
of the reconstruction
is 2500 feet.
To:
From:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., ACM/City Engineer
Discussion of a potential environmental restoration, stream bank erosion and
recreation cost shared feasibility study along Denton Creek between the City
of Coppeli and the Corps of Engineers
Date: August 19, 1996
For some time now the City of Coppell has been in contact with the Corps of Engineers
concerning erosion along Denton Creek. Several funding programs within the Federal
Government have been discussed. The City and the Corps of Engineers have been concentrating
on one which allows the restoration of eroded areas and restoring any wetlands or environmental
areas. In conjunction with this program it is possible to include associated recreational
improvements.
At the Council meeting staff will be providing general information on the scope as discussed
with the Corps of Engineers and a preliminary cost estimate for the design. The initial program
offers a 50%/50% cost split on the design; 75%/Federal - 25%/City for implementation; and
100%/City for any operation, maintenance, repair, rehabilitation or replacement associated with
the project.
Staff will be providing a general scope of services and preliminary costs at the Council meeting.
STATE OF TEXAS
COUNTY OF DALLAS
SUPPLEMENTAL
CITY/COUNTY AGREEMENT
WHEREAS, on September 10, 1996, by Court Order No. 96-1700, the City of Coppell, Texas,
hereinafter called "City," and the County of Dallas, Texas, hereinafter called "County," entered into an
agreement under which the County would reconstruct DeForest Road, a Type "E" street, from MacArthur
Blvd. to Allen Road, for an estimated cost of $58,436.57. This amount was placed in escrow by the City.
This work has been completed for a total cost of $53,504.97, leaving a remainder of $4,931.60 in escrow.
The City has indicated that it would like to extend the project to 500 feet east of Allen Road for an estimated
cost of$11,111.11. This work, like that in the original project, will include milling approximately 1,111.11
square yards of existing asphalt and base material to a depth of six inches, placement of 6 inches of
compacted cement treated base and resurfacing with 2 inches of hot mix asphaltic concrete. The City wishes
to use the $4,931.60 remaining from the original DeForest Road project, leaving a shortfall of $6,179.51.
The City has surplus funds escrowed with the County for the completed Type "B" project Bethel Road
(IJ416). The City has requested that funds in the amount of $6,179.51 be transferred from the Bethel Road
Project (I J416), Account No. 120-884-831-7, to the DeForest Road Project (IJ424), Account No. 120-716-
831-7, to reconstruct the additional 500 feet of roadway; and
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for
local governments to enter into interlocal contracts.
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and entered into
by the City and the County upon and for the mutual consideration stated herein.
WITNESSETH:
City requests County to do additional work on the DeForest Road project as outlined above. The
City has requested to fund this Type "E" work, at a total estimated cost orS11,111.11, through use of the
funds remaining on the original DeForest Road Project ($4,931.60) and the transfer of $6,179.51 of surplus
escrowed funds from the Bethel Road Project I J416.
II.
In the event the construction costs exceed the estimated costs, City and County may agree to reduce
the scope of the work or seek additional funding to complete the project. Such agreement shall be in writing
and authorized in a manner as provided by law.
III.
It is agreed that the work will not start until this agreement has been fully executed by the City and County.
IV.
The County shall at all times exercise reasonable precautions for the safety of employees and others
on or near the work and shall comply with all applicable provisions of federal, state and municipal safety
laws. The safety precautions actually taken and their adequacy shall be the sole responsibility of the County.
The County agrees to be responsible for any liability or damages the County may suffer as a result
of claims, demands, costs or judgments against the County, including workers' compensation claims, arising
out of the performance of the work and services under this agreement, or arising from any accident, injury
or damage, whatsoever, to any person or persons, or to the property of any person(s) or corporation(s)
occurring during the performance of this agreement and caused by the sole negligence of the County, its
agents, officers and/or employees.
The City agrees to be responsible for any liability or damages the City may suffer as a result of
claims, demands, costs or judgments against the City, including workers' compensation claims, arising out
of the performance of the work and services under this agreement, or arising from any accident, injury or
damage, whatsoever, to any person or persons, or to the property of any person(s) or corporation(s) occurring
during the performance of this agreement and caused by the sole negligence of the City, its agents, officers
and/or employees.
City and County agree that any such liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees, agents and
officers shall be determined in accordance with comparative responsibility laws of this state.
The City of Coppell, Texas has executed this Supplemental Agreement pursuant to duly authorized
City Council Rv~ulutluu Ord. 96-764 , Minutes ll/A , dated 5/28/96
The County of Dallas has executed this Supplemental Agreement pursuant to Commissioners Court Order
Number 97-563 , on this 25f__h day of IVlarch ,1997.
CITY OF COPPELL
BY:~ ~
County (~j~
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