TR8901-CS 890728GINN, INC.
CONSULTING ENGINEERS
July 28, 1989
Mr. Russell Doyle, P.E.
City of Coppell
P.O. Box 478
Coppell, TX 75019
Re: Denton Tap Road Traffic Signals at Bethel School Road
and Parkway Boulevard; and Sandy Lake Road Traffic
Signal Modifications at Moore Road
Dear Mr. Doyle:
In response to your Handwritten Memorandums dated 7/24/89, copies
attached, I would like to assure you that we have discharged our
professional responsibility in providing the City of Coppell a
"full complete and dependable recommendation" regarding the award
of the Contract for the subject project. An explanation follows:
This project includes Alternate Bid Items 1 and 2 which
cover the improvement of the traffic signal system on Sandy
Lake Road at Moore Road. The Alternate Bids submitted by
both bidders do not address the same scope of work as that
in the bid specifications. The Alternate Bid Items proposed
are technically sound and acceptable, but they are priced
beyond the original budget amount for this item.
2e
Pursuant to the above, we do not feel that it is our
responsibility to recommend that the City of Coppell award a
Contract based on Alternate Bid Items which:
Are not in conformance with the Specifications;
and
May not have adequate funds allocated to them in
the City's C.I.P. budget.
Therefore, our recommendation to the City of Coppell is that the
award of the Contract be based on the 10w base bid. However,
should the City determine that it can accept the nonconforming
Alternate Bids on the basis of technical attributes and the
ability to acquire the additional funding required to include
them in the Contract, then the City Staff has the option to make
a final recommendation of Contract Award to the City Council to
that effect.
17103 Preston Road · Suite 100 · LB 118 · Dallas, Texas 75248 · Phone 214/248-4900
In consideration of the above and our July 21, 1989 "Report
of Bid Opening and Bid Evaluations" for the subject project,
copy attached, we suggest the following options are
available:
Award the Contract to Durable Specialties, Inc. on the
basis of their low bid without Alternates 1 and 2 for
$126,054 if the additional funding is not available
and/or the City of Coppell does not agree with the
nonconforming scope of work proposed.
II.
Award the Contract to Durable Specialties, Inc. on the
basis of their low bid including Alternate Bid Item No.
1 for $133,854 if funding is available and the
technically nonconforming scope of work is acceptable.
III. Award the Contract to Arjang Electric Systems, Inc. on
the basis of their low bid including Alternate No. 2
for $146,387 if funding is available and the
technically nonconforming scope of work is acceptable.
IV. Reject all bids and consider revision of scope of work
of the project. Then take bids again at a later date.
Some things we think the City of Coppell must consider in their
choice of the above options are:
The base bids submitted for the Denton Tap Road portion of
this project fall well below the original budget amount of
$170,000. Therefore, it may be possible to apply surplus
Denton Tap Road Traffic Signal funding to the Sandy Lake
Road/Moore Road traffic signal modifications to cover the
alternate bid items the City may wish to include in the
Contract.
Both Bidders are well qualified to perform the scope of work
of the project.
The Department of Public Works has expressed the desire to
disregard Alternate No. 1 due to past and present
operational difficulties with the existing system.
Our review of the information submitted by both bidders
regarding the actual scope of work proposed for Alternate
No. 2 leads us to believe that it is a desirable
modification to the existing system if the City of Coppell
can afford it.
In consideration of the above, if the City of Coppell is able to
fund Alternate No. 2 and wishes to award the Contract including
Alternate No. 2, then Arjang Electric Services is the low bidder
and would receive our recommendation.
Please call me if you have any questions.
Sincerely,
~C. Karlsruher, P.E.
Project Engineer
JCK/dsp
cc: Frank Trando
Steve Goram
Jim Ragsdill
H. Wayne Ginn, P.E.
File 356