MA FY 1/02-AG020528AGENDA REQUEST FORM
a .. , a CITY COUNCIL MEETING: May 28, 2002 ITEM # 1 0
ITEM CAPTION: Consider approval of awarding Bid #Q- 0402 -01 for the FY01 /02 Reinforced Concrete
Repair Project to Pavement Services Corporation in an amount not to exceed $610,000 as budgeted in the
Infrastructure Maintenance Fund and Street Division budget; and authorizing the City Manager to sign.
APPROVED BY
SUBMITTED BY: Kenneth M. Griffm, P.E.
TITLE: Director of Engineering /Public Works
STAFF COMMENTS:
See attached memo.
CITY COUNCIL
ON -ABOVE DATE ,Aa
to Approve
M - Stover
S - - Peters
111-MI,
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS: Funds for this contract
Maintenance, and the Infrastructure Maintenance Fund.
DIR. INITIALS: 7 FIN. REVIEW:
Agenda Request Form - Revised 5100
+\ -BID $
are budgeted in the General Fund, Streets
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CITY MANAGER REVIEW:,
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Document Name: #rngl- IAR.doc
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MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council Members
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: May 28, 2002
RE: Consider approval of awarding Bid #Q- 0402 -01 for the FY 01/02 Reinforced Concrete
Repair Project to Pavement Services Corporation in an amount not to exceed $610,000 as
budgeted in the Infrastructure Maintenance Fund and Street Division budget.
On April 23, 2002 the City of Coppell received and opened eight bids for our yearly reinforced concrete repair
program. The program includes repairs in three difference categories: 1) major street failures; 2) major curb
failures; and 3) major alley failures. The low bidder was Pavement Services Corporation with a bid of
$675,657.01.
Because of downward adjustments in quantities in the field on our FY00 /01 Reinforced Concrete Repair Project,
several alley locations on this year's list were repaired in last year's project. At the time this year's project was put
out to bid, we were unsure of exactly how many alley locations we would be able to repair in last year's project.
Therefore, there is a discrepancy in the total square yards bid for alley failures and the total square yards awarded
for alley failures. The award of this project in an amount not to exceed $610,000 should complete all street, curb
and alley failures on our list as of May 6, 2002.
The award will be as follows:
Major Street Failures:
16 locations from 24 square yards to 530 square yards for a total of 1,920 SY @ a total price of $126,038.52;
Major Curb Failures:
15 locations from .5 linear feet to 43 linear feet for a total of 138 LF @ a total price of $4,140.00;
Major Alley Failures:
30 locations from 20 square yards to 875 square yards for a total of 8,469 SY @ a total price of $470,961.09;
The total for these three categories is $601,139.61.
Typically there is some adjustment in the field on quantities. Based on the actual quantities used in the field,
additional alleys may be reconstructed or some may need to be deleted from this project.
Pavement Services Corporation has worked in the City of Coppell in the past and they appear to be an excellent
contractor capable of handling this project. Staff recommends the award of Bid #Q- 0402 -01 for Reinforced
Concrete Repair Project to Pavement Services Corporation in an amount not to exceed $610,000.00.
Staff will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
7
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