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ST0102-AG021022AGENDA REQUEST FORM COPPELL DEPT: Engineering/Public Works DATE: October 22, 2002 ITEM #: 10/C ITEM CAPTION: Consider approval of allowing Ruby Road to be closed to through traffic during reconstruction of Ruby Road. GOAL(S): IIII APPROVED BY CITY COUNCIL Motion to Approve ON ABOVE DATE M - ~evrin9 [Vote §-0 /York & Tunnell absent EXECUTIVE SUMMARY: Approval of this item will allow Ruby Road to be closed in phases for construction. It will still allow access to the adjacent properties, but, there will be no through traffic during construction. Staff recommends approval of allowing Ruby Road to be closed to through traffic during the reconstruction of Ruby Road. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: e / ,a~ k':~: ~ ..... CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: #engl-lAR MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: From: Mayor and City Council Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works Date: October 22, 2002 RE: Consider approval of allowing Ruby Road to be closed to through traffic during reconstruction. ~ Recently City Council has seen several items concerning the reconstruction of Ruby R~ad The City of Coppell is attempting to facilitate the reconstruction of Ruby Road to provide a s'a~r route to Wagon Wheel Park and to the developing industrial area. Currently, the Ruby Road project is out to bid with a bid opening scheduled for October 28, 2002. In evaluating the actual logistics of the reconstruction of Ruby Road, it has become apparent that it would be almost impossible to maintain two-way traffic on Ruby Road while reconstructing it. The existing 20-foot asphalt section lies directly in the middle of the proposed 37-foot concrete section. To build even one- half of Ruby Road you would need to remove approximately thirteen feet of the existing 20-£oot asphalt roadway. The thirteen feet is comprised of ten feet from the center line and an additional three feet outside the center line to allow for working room to construct forms and utilize paving machines to pour the new sections of Ruby Road. Removing thirteen feet would not allow adequate width for even one lane of traffic, much less trying to maintain two-way traffic. Therefore, the next approach was to look at the adjacent property along Ruby Road to determine if closure of the road would deny access to or from the existing development. There are currently four driveways that intersect Ruby Road on the north side. Two of those belong to a single-family residence and two belong to the mobile home park. The subdivision at the northwest comer of Ruby and Coppell, Deer Run, does not have any access to Ruby Road. After much discussion, a phasing plan was developed that would allow portions of Ruby Road to be closed while still maintaining access to and from the adjacent property. The first phase of the road closure would be from State/Freeport to the west side of the eastern most access to the mobile home park. This would allow all residents in the mobile home park, as well as the owner of the single-family residence, to exit their property to the east toward Coppell Road (see exhibit Phase I). The second phase of the road closure would be from the west side of the eastern access to the mobile home park to the west side of the eastern most driveway to the single-family residence. This would allow the residents in the mobile home park to leave using the west access toward State/Freeport along the newly constructed section of Ruby Road and the residents of the single- family home to exit out of the eastern most driveway toward Coppell Road (see exhibit Phase II). "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" The third phase would close the road from the west side of the eastern driveway to the single- family residence up to Coppell Road. This would allow the residents in the mobile home park to utilize either access turning back toward State/Freeport and the residents of the single-family home to leave via their western driveway toward State/Freeport (see exhibit Phase III). Obviously, closure of Ruby Road will impact traffic to Wagon Wheel Park. Each of the exhibits entitled Phases I, II, & III show alternate routes to access the park. In essence, the access without Ruby Road would be via Sandy Lake to State Road or via Bethel Road to Freeport Parkway. The specifications for Ruby Road require that the contractor prepare traffic control plans for the various phases. Also, a component of the traffic control plan is that the contractor is required to notify each person in the mobile home park and the single-family residence prior to implementing any of the three phases. The notification will provide an approximate timetable along with a map showing alternates routes to be used during each phase. Allowing the closure of Ruby Road in phases should expedite construction, provide for a saver work zone and result in some cost savings on the project. The cost savings factor is based on another agenda item on tonight's Council meeting where the contractor for Creekview is requesting additional compensation for having to maintain two-way traffic on Ruby Road during the construction of the Ruby/Freeport intersection. The project is out to bid, however, the bidders have not been told that they will be allowed to close Ruby Road at this time. If this agenda item is approved by City Council, an addendum to the bid will be issued to the bidders on October 23, 2002. This will allow adequate time for the bidders to reevaluate their bids prior to the bid opening on October 28, 2002. Staff recommends approval of the closing of Ruby Road in phases because of a constructability issue to create a saver work zone, to expedite construction and the potential for cost savings on the project. Staff will be available to answer questions at the Council meeting. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"