ST9304-CS 910523-RO.
M r M n
TO: Alan D. Ratliff, City Manager
FROM: Gary L. Sieb, Director of Planning & Community Services
SUBJE BELTLINE E -W, FROM DENTON TAP TO MACARTHUR BOULEVARD
DATE: May 23, 1991
At the April 9 work session, Council raised several questions relative to
the above referenced subject which warranted additional research on the
part of staff.
We have concluded our follow -up, and I offer the following information:
. On February 16, 1988, Council approved an agreement between the
City and Crow - Billingsley regarding Beltline Road. Issues
addressed:
. re- alignment of Beltline Road
. developer to pay design, review and construction costs
. City to pay for relocation of utilities, inspections
. construction to begin within two years (by February 15,
1990)
. Three additional conditions were hashed out at the Council
meeting:
. Beltline Road right -of -way to be dedicated to City
. either party could terminate agreement
. cost would not exceed $2M
. On February 9, 1989, Ginn, Inc. provided cost figures that
ranged from $7,$00,000- $8,600,000 for road construction, and
from $865,000 - $941,000 for engineering.
Engineering cost participation by City: $230,000- $259,000
Construction cost participation by City: $2,000,000 - $2,200,000
Upon further investigation, it appears to me that Ginn, Inc. has done
considerable work on this project, and it would be cost effective to
authorize Ginn to update their data to 1991. I understand they were under
contract to design the improvement as early as 1986. So it appears that
Ginn is most familiar with this subject, would require the least amount of
"start up" time, and has completed considerable preliminary engineering
work on this roadway. If the earlier alignment remains as specified in
the 1986 agreement, and Ginn has some assurance that engineering services
might be provided by the firm, I'll bet we can get updated information for
free, possibly saving the $25,000 figure mentioned on April 9.
At any rate, I'll be prepared to discuss this with Council on Tuesday, May
28.
BELTLINE.EW
M E M 0
TO: Alan D. Ratliff, City Manager
IA: 41. Gary L. Sieb, Director of Planning and Community Services
FROM: M. Shohre Daneshmand, Acting City Engineer
SUBJECT: Beltline E -W, from Denton Tap Road to MacArthur Blvd.
DATE: May 16, 1991
As per your request, I am providing the following information which is
based on my research and findings:
- On 2/16/88, the City Council approved an agreement between the City
and Crow - Billingsley (agreement) with amendments. (See attached
minutes.)
- On 2/19/88, Larry Jackson provided the City with copies of revised
agreement for final execution. (See attached.) I have been unable
to locate an executed copy of this agreement.
- It appears that the agreement; if executed, would have expired by
2/16/90;: (See attached letter from Larry Jackson, dated 7/13/89.)
- On 2/9/89, Wayne Ginn had provided estimates of the probable costs
for constructing and engineering of this roadway. (See attached).
- Basically, it appears that the new route has been approved by the
City Council, see attached Exhibit 1 (or A). However, since it was
approved as part of the agreement, I am not certain whether the
approved new route is valid or not.
- To implement this roadway improvement, participation of several
entities are required, such as Coppell, Dallas, Irving, Dallas
County, TU Electric, developer(s), etc. Coordination among state and
federal agencies, in addition to the above, is also required.
It is my understanding that this project has been put on hold for some
time. Staff recommends that the City retain Ginn & Case,._ services,
inasmuch as Ginn_ is most familiar with this subject,, would require t
least amount of "start up" time, and has completed considerab
prelinina engineerin .work on this rasdwalr However, if time is not t�f
the , and if we feel ,additional cost is, not prohibiti -A, then we
may wish to solicit other engineering firm participation in this project.
It is our position at this point that Ginn is our most cost efficient
alternative. Unless otherwise directed, staff will continue working on
this matter and will keep you informed of the progress.
MSD /bd
1 51991
I
77
'�7z
Via?
MAP. 1'1969
Minutes of February 16, 1988
CITY h1A
ACER
The City Council of the City of Coppell met in Work Session and Special
Called Session on Tuesday, February 16, 1988 at 6:00 p.m. in Rotary Room
of the Coppell Town Center. The following members were present:
Lou Duggan, Mayor
Dan Stanton, Mayor Pro Tam
Walter Pettijohn, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
Councilmen Dean Wilkerson and Bill Smothermon were not present. Also
present were City Manager Alan D. Ratliff, City Secretary Dorothy
Timmons, and City Attorney Larry Jackson.
Item 1: Call to Order.
The Mayor called the meeting to order and everyone was asked to stand
while the City Manager Alan D. Ratliff gave the invocation.
Item 2: Mayor's Report
Mayor Duggan reported on the following items:
A. The semi - annual "Students In Government" program has begun
as of this week with those students scheduled to be
present at the regular City Council meeting of Tuesday,
February 23, 1988.
B. Mayor Duggan and the Mayor's of adjoining City's recently
met with D /FW Airport to address all City's concerns
regarding noise of over flights. D /FW indicated they
would be taking a look at their policy as well as coming
to Coppell to brief citizens of the City on what is going
on in the airport at this time as well as future expansion
proposals.
C. A Press Conference was held the previous Friday to
announce the joint program with North Texas State
University. Mr. Paul Dishman, Graduate Student at NTSU
has been assigned to Coppell for two days a week to work
with the Economic Development Board and Lee Richardson as
Chairman of this Board, concerning this project.
D. Mayor Duggan read an article concerning the 1984 Crime
Index which indicates that Coppell has the lowest crime
rate in the D /FW Metroplex.
E. Councilman Cowman spoke concerning the construction sign
located on Beltline Road north /south. His request was for
City staff to check into moving the barriers farther into
the construction area to allow more adequate driving room
for vehicles using this roadway.
"�.
4f%W3s and consideration of approval of an Agreem#ht
between the City of Coppell and Crow - Billingsley (a developer)
and authorizing the Mayor to sign.>'
City Manager Alan D. Ratliff introduced Mr. Tim House, representing
Crow - Billingsley," who discussed this agreement with the City Coundil.
i
f
i
f
Concern was expressed by the City Council with this portion of the
entire roadway being located within the City limits of Coppell. They
need to include a cap on the City's cost for these improvements and the
need for a protection clause for the City, should construction not
commence within the two-year'. time frame due to items beyond the City's
control. At tfiis point the Mayor moved final determination on this item
to later in the agenda in order to allow City Attorney Larry JacliOon and
Crow - Billingsley representative Tim House to determine proper wording
for these three concernso Following the meeting between Tim House and
City Attorney Larry Jackson the proposed amendments were brought forward
to the Council and read into the record by City Attorney Larry Jackson.
The wording of this amendment is recorded as a permanent part of the
tape records for the City of Coppell. Following further discussion
Councilman Wolfe moved that the agreement between the City of Coppell
and Crow- Billingsley be approved as amended and the Mayor be authorized
to sign. Councilman Morton seconded; motion carried unanimously with
Mayor Pro Tem Stanton, Councilmen Wolfe, Cowman, Morton, and Pettijohn
voting in favor of the motion.
tem 4: Discussion and consideration of an amendment to the Flood Plain
Ordinance defining and clarifying items which are prohibited
within the Flood Plain.
Mr. Wayne Ginn, City Engineer made the presentation to the Council. He
stated that the present Ordinance does not prohibit the construction of
fences and swimming pools in the flood plain area. Individuals wishing
to construct either a fence or a swimming pool may apply to the City as
the Flood Plain Administrator for a variance to these requirements.
City Engineer Wayne Ginn, at this point acts as the City's Flood Plain
Administrator. The Administrator would then review the variance request
and see how it fits with flood plain requirements in order to not
jeopardize the City's flood insurance program. Council questioned the
City's ability to incorporate into a departmental procedure that upon a
permit being denied by the Inspection Department the applicant is
immediately notified of the variance possibility and referred to the
Flood Plain Administrator. If the Flood Plain Administrator denies the
variance request the applicant may then proceed to Council for a final
ruling. City Manager Alan D. Ratliff indicated that the City could and
would draw up such a policy and provide a copy to the Council in the
weekly "FYI" packets. Council also requested information concerning the
illegal flood activities in 1984 referred to in the FEMA letter to the
City. No action was required on this item.
Item 5: Discussion and consideration of approval of the purchase of a
full -page advertisement in the Coppell Gazette Progress Edition
to be published on February 24, 1988 in the amount of $705.00.
Following discussion on this item Councilman Morton moved that the
purchase of a full -page advertisement as stated above be approved.
Councilman Cowman seconded; motion carried unanimously with Mayor Pro
Tem. Stanton, Councilmen Pettijohn, Morton, Cowman, and Wolfe voting in
favor of the motion.
Item 6: Manager's Report to Mayor and Council:
A. Review and discussion of first quarter expenditures
operations, and plans for balance of year - FY '87 - '88.
City Manager Alan D. Ratliff made a presentation on this report and
called upon Finance Director Frank Trando to review this report with the
Council. It is request of staff that the Finance Review Committee work
with City staff for the next ten days to further determine how the
City's finances can be more controlled. It was the consensus of the
ALFRED SALLINGER
W LOUIS NICHOLS
LAWRENCE W. JACKSON
TIN KIRK
ROBERT L DILLARD 111
i
ROBERT D. HEMPHILL
ROBERT E. NAGER
PETER G. SMITH
NOT L ARMSTRONG
DAVID M. GERMAN
JOHN F. ROEHM 111
BRUCE A. STOCKARD
PAN GANDAL EUDARIC
Mr. Alan Ratliff
City Manager
City of Coppell
P. 0. Box 478
Coppell, Texas 75019
SALLINGER, NICHOLS, JACKSON,
KIRK & DILLARD
(Formerly Saner, Jack. Sallinger & Nichols)
Attorneys dt CounselOrs at Law
1800 Lincoln Plaza
500 N. Akard
Dallas. Texas 75201
12141954-3333
February 19, 1988
ROBERT L DILLARD. JR.
Of COUNSEL
Re: Crow - Billingsley, Belt Line Rd. Agreement
Our File No. 178
Dear Mr. Ratliff:
At the last Council meeting the City Council approved, for execution by the
Mayor, the above agreement subject to the addition of three new pill, s. Enclosed
are four originals to which the three new paragraphs have been "8� Before the
Mayor signs these Exhibit "All which was attached to the firgt draft shou d be attached
to this final agreement. I am also enclosing one copy on which I have marked the
three new paragraphs.
Very truly yours,
SALLINGER, NICHOLS, JACKSON,
KIRK & DILLARD
By
Lawrence W. Jackson
LWJ:wp
Enclosures
cc:
Ginn Inc.
Tim House .Q 1989
PRESTON CENTER OFFICE
SM Must" MS. Suits 707
Dallas, TaaaB 76M
(914) 699.1916
__._.J
AGREEMENT
This Agreement is entered into as of the day of February, 1988, by
the CITY OF COPPELL, TEXAS, Dallas County, Texas "City"), and CROW-- BILLINGSLEY
MACARTHUR, LTD. and CROW- BILLINGSLEY BELT LINE, LTD. (collectively, the
"Developer ").
The following recitals form the basis for and are a part of this Agreement:
RECITAL A. Developer is the owner and developer of a 132 -acre traq� V located
south of Belt Line Road, west of MacArthur Boulevard, and east of North Lake generating
station, approximately 32 acre of which ;;is within the existing city limits of Coppell.
Said tract is shown on Exhibit "A," which" is attached hereto and made a part hereof.
RECITAL B. Developer desires to realign that section of Belt Line Road beginning
at point "K," on Exhibit "A," approximately 200 feet west of MacArthur Boulevard and
proceeding to the west boundary line of Developer's property, point "Gd on Exhibit "A."
RECITAL C. The City has determined that ive the DeXeloperl ion
commit b described herein, the realignmer of Be t Line oad as shown on
Ku wi n'efit the City by reducing its share of construction costs and enhancing the
economic development potential of land within the City limits.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed
and the mutual benefits to be realized, City and Developer agree as follows:
1. DEVELOPER COf STRUCTION COMMITMENTS. Developer shall h#e the
obligation for both construct l acArthir n costs and design costs for (a) 'Belt Line toad 6# its
existing intersection with Boulevard if its proposed intersection with
Mockingbird Lae extended at point "C" on Exhibit "A "; (b) the Belt , Line Road Brid
over Grapevine Creek at point "X -1" on Exhibit " A " ; and (c) Grapevine Creek then 1
improvements from the Southern Pacific Railroad right -of -way at point "Y" through
Developer's property to point "Z" on Exhibit " A " ; (d) Developer will not r pay for�the
relocation of `' Dallas Power & Light transmission lines.
2. OTHER DEVELOPER COMMITMENTS. Developq)r will also be responsible
for one -half jbf the design anti construction cods of extending and improving Mockin bill
brl. ver' Grapevi
Lane inr the a er will volunta ne Cr#k at point "X -2" and the int Mock in
provide its share of funds at
with realigned Belt Line Ro Develop
the time of construction. In the event Developer acquits the property generally shown
as Tract 11 0 1 on Exhibit "A," Developer will pay for one hundred (100) perceft of such
design and construction costs.
3. CITY TO ACCEPT BELT LINE ROAD. City 4 at its expense provide
inspection of the constructiof of Belt Line Road and Mockingbird Lane extension. Upon
completion as per City specifications, City shall promptly obtain a certificate of
completion from its engineers and issue its certificate of acceptance and assume
ownership.
4. CITY TO RELOCATE DP &L UTILITIES. City shall be responsibleor the
design and construction costs for the relocation f f the existing Dallas Power Light
Company (DP &L) utility lines' including all power transmission lines, service and other
CK88 -0208 Page 1
lines, from where presently located to the proposed location as shown on Exhibit "A"
City will also be responsible for negotiating with DP&L and TU Electric for the relocation
of their lines to the new proposed right -of -way and the abandonment of the existing
right -of -way as shown on Exhibit "A:' It is understood that DP&L at its sole discretion
may or may not agree to the power line relocation. In the event DP&L does not
approve the relocation, this Agreement shall not be binding on either party.
5. BELT LINE RIGHT -OF -WAY. Developer will dedicdte at no cost to the
City the new right -of -way requirel for realigned Belt Line Road on its property, with
the understanding that the City shall cause to be abandoned to Developer or to DP&L
as the case may require, that portion of the existing Belt Line Road which will be used
for the construction of the Grapevine Creek improvements and will be required for the
new proposed right -of -way for the DP&L transmission lines. City will also abandon in
favor of Developer that part of existing Belt Line Road marked as Tracts "B" and "C"
on Exhibit "A ".
Both Developer and City enter into this Agreement with the understanding that
all of the redesigned Belt Line Road right -of -way shall be dedicated to the City of
Coppell and will be located within the corporate limits of the City of Coppell and such is
a material condition of this Agreement. In the event all of the right -of -way of realigned
Belt Line Road, within Developer's property, cannot be brought into the corporate limits
of the City of Coppell, this Agreement shall terminate and shall not thereafter be
binding on either party.
6. DP&L RIGHT -OF -WAY. Developer shall doliate at no cost to City or
DP&L, as the case may be the right -of -wa f on its property required fo 'the relocation
of the DP&L utility lines`; The City shall' endeavor to cause the abandonment of the
existing DP&L right -of -way and the deeding thereof to Developer at no cost to Developer.
City shall use reasonable efforts to assist, coordinate, and facilitate this exchange of
right -of -way.
7. REIMBURSEMENT TO DEVELOPER. It is understood that Developerwill
be constructing or paying the costs of construction for a portion of the proposed Belt
Line Road improvements which is not adjacent to their property, specifically that portion
of Belt Line Road lying between points "G" and "H" on Exhibit "A." Developer s"fill
be reimbursed on a pro rata basf from any pro rata payments received by the City
pursuant to any assessment program or other cost sharing agreement, this provision
specifically applying to that portion of Belt Line Road lying between points "G" and "H"
on Exhibit "A."
8. HOLD HARMLESS AGREEMENT. At the time of the execution of this
Agreement a determination has not been made between the parties as to whether
Developer will dedicate the proposed right -of -way for the realigned Belt Line Road so
that the City may let the construction contract or whether the Developer will contract
for the construction of the realigned Belt Line Road and thereafter dedicate the same
to the City. Provided, however, it is understood and agreed that in the evoht the
Developer contracts for construction of the realigned Belt Line Road, a portion of such
construction work will take place on, in and around the present existing Belt Line Road
and in such event, Developer agrees to defend, indemnify and hold harmless the City,
its respective officers, agents and employees from and against all damages, claims,
losses, demands, suits, judgments, and costs, including reasonable attorneys' fees and
expenses arising out of or resulting from such construction work, provided that such
damages, claim, loss, demand, suit, judgment, cost or expense:
CK88 -0208 Page 2
1. Is attributable to bodily injury, sickness, disease or death or to injury to
or destruction of tangible property (other than the work itself), including
the loss of use resulting therefrom; and
2. Is caused in whole or in part by any negligent act or omission of Developer,
its contractor, or any subcontractor, or anyone directly or indirectly
employed by any one of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused in part by a party
indemnified hereunder.
That Developer shall require irk' its contract with any contract& a similar
indemnification agreement so indemnifying the City.
9. INSURANCE. The Developer shall, at its own expense, and shall require
any contractor at its own expense, to purchase, maintain and keep irt such insuran
as will protect from claims set forth below which may arise out of or result from
Developer's operations or Developer's contractor's operations, whether such operations
be by themselves or by any contractor or subcontractor or by anyone directly or
indirectly employed by any one of them, or by anyone for whose acts any of them may
be liable:
1. Worker's compensation claims, disability benefits and other similar employee
benefits acts;
2. Claims for damages because of bodily injury, occupational sickness or
disease, or death of his employees, and claims insured by usual bodily
injury liability coverages;
3. Claims for damages because of bodily injury, sickness or disease, or death
of any person other than their employees, and claims insured by usual
bodily injury liability coverages;
4. Claims for damages because of injury to or destruction of tangible property,
including loss of use resulting therefrom.
Before commencing
any work, Developer and
its
contractor shall file with the
City valid certificates of
insurance acceptable to
the
City. Such certificates shall
contain a provision that
coverages afforded under
the
policies will not be cancelled
until at least fifteen (15)
days prior written notice
has
been given to City.
It being understood and agreed that in the event Developer contracts for the
construction of realigned Belt line Road, Developer and its contractor, shall, upon
commencement of said construction, assume all duties owed by the City to the general
public in connection with the general public's immediate approach to and travel through
the work site and the area adjacent to said work site.
10. In the event either party is unable to comply with this Agreement because
of matters not within the parties' control or in the event there is a failure of some
essential element, such as but not limited to, failure to obtain FEMA approval, or
failure to obtain approval by other municipalities or governmental agencies or entities,
or acts of nature or God, then if the matter cannot be resolved by agreement, either
party may elect to terminate this Agreement and thereafter the Agreement shall not
be binding on either party.
CK88 -0208 Page 3
11. COST ESTIMATES. Both Developer and City enter into this gDollars
based on cost estimates prepared by the City's designated engineer, Ginn, I
show the maximum cost to be incurred by either party to perform the s
described herein will not exceed Two Million Dollars ($2,000,000.00). In the t
the actual cost for either party is determined to exceed Two Millios (52,000,000.00) and the matter cannot be resolved by agreement, then that have the right to terminate this Agreement under the condition that said l
assume full responsibility for all engineering design costs expended to date.
12. TIMING. Because City may not have sufficient funds available to perform
immediately its construction obligations as described herein, the parties agree that the
City and Developer shall commence construction of the projects described in this
Agreement within two (2) yearif from the date of the Agreement. The City shall
authorize engineers to proceed immediately with the design.
13. GENERAL. This Agreement shall be binding on and inure to the benefit
of the parties hereto, their successors and assigns. This Agreement constitutes the
entire Agreement between the parties and may not be contradicted, varied or
supplemented by proof of any prior or contemporaneous agreement, promise or
representation, whether written or oral.
14. NOTICE. Any notice given pursuant to this Agreement shall be in writing
and shall be effective when personally delivered, if delivered by courier or, if mailed,
three (3) business days after deposit in the United States mail, postage prepaid, certified,
return receipt requested. The addresses of the parties for receipt of notice are as
follows:
If to City:
City of Coppell, Texas
P. 0. Box 478
Coppell, Texas 75019.
If to Developer:
c/o Mr. Henry Billingsley
2001 Bryan Tower, Suite 3900
Dallas, Texas 75201.
CK88 -0208 Page 4
t
CITY OF COPPELL
By:
Lou Duggan, Mayor
ATTEST:
City Secretary
CROW - BILLINGSLEY MACARTHUR, LTD.
By:
Henry Billingsley
General Partner
CROW - BILLINGSLEY BELT LINE, LTD.
By:
Henry Billingsley
General Partner
The Coppell City Attorney has approved the form of this Agreement and represents to
Developer that this Agreement is a valid and binding obligation of City.
Coppe City Attdn;
CK88 -0208
Page 5
SALLINGER, NICHOLS, JACKSON,
July 13, 1989
Mr, Alan D. Ratliff
City Manager
City of Coppell
P. 0. Box 478
Coppell, Texas 75019
Re: Our File No. 178
Crow - Billingsley Realignment Agreement for Beltline Road
Dear Mr. Ratliff;
(!AVID M. 111CRMAN
JOHN F. Ro=MM III
RRYCL A. MCKARC
M. LEWIS $WARP
PONCRT L. DILLARD, JR.
N. Louis NIC04oub
of COUNS96
Responding to your handwritten memorandum dated July 10, 1989, a copy of
which is enclosed, 1 respond as follows:
The most recent item in my file is my letter of February 19, 1988, and the
Agreement, as amended. The agreement was amended by adding a new paragraph (the
second unnumbered paragraph of number 5), a new paragraph 10, and a new paragraph
11. The amendments were pursuant to the directions of the City Council at their
meeting on February 16, When this item came up on the agenda, Tim House and I were
instructed to leave the Council chamber for a short period of time work out the changes.
After doing this we went back before the City Council and read them the new paragraphs
to be added to the Agreement. The agreement was then approved as changed. On
February 19, I inserted into the typewritten Agreement the changes which had been
agreed to by Mr. House, myself, and the City Council and sent it all to you under cover
of my letter of February 19.
It is my opinion, that both the Council and Mr. House considered the Agreement
effective as the date of the Council meeting on February 16,-
I do think that we should obtain a signed Agreement from Mr. House in the event
we cannot locate our signed Agreement. I think that he would agree that the two -year
time limit runs from February 16, 1968. Please let me know if you want me to meet
with you and Mr. House to discuss this matter or if you would like for me to contact
Mr, Fouse. directly in an effort to obtain a signed copy of the Agreement.
Very truly yours,
SALLINGER, NICHOLS, JACKSON,
KIRK & D LLARD
By
Lawrence .
J ackson
KIRK & DILLARD
(Formarly Saner, Jack, Ballinger & Nichols)
A."sa sALLINOCR
LAWRENCE W JACASON
Attorneys & Counselors at Law
TIM 9141K
1600 Lincoln Plaaa
RORHRT L. ot"AR6 11I
500 N. Akard
RoasRT a HcMr "ILL
Dallas, Texas 75201
rcmo. "#
(214) 954.3383
JOHN PIERCE OAIRe1h
Facsimile (214) 954 -3894
July 13, 1989
Mr, Alan D. Ratliff
City Manager
City of Coppell
P. 0. Box 478
Coppell, Texas 75019
Re: Our File No. 178
Crow - Billingsley Realignment Agreement for Beltline Road
Dear Mr. Ratliff;
(!AVID M. 111CRMAN
JOHN F. Ro=MM III
RRYCL A. MCKARC
M. LEWIS $WARP
PONCRT L. DILLARD, JR.
N. Louis NIC04oub
of COUNS96
Responding to your handwritten memorandum dated July 10, 1989, a copy of
which is enclosed, 1 respond as follows:
The most recent item in my file is my letter of February 19, 1988, and the
Agreement, as amended. The agreement was amended by adding a new paragraph (the
second unnumbered paragraph of number 5), a new paragraph 10, and a new paragraph
11. The amendments were pursuant to the directions of the City Council at their
meeting on February 16, When this item came up on the agenda, Tim House and I were
instructed to leave the Council chamber for a short period of time work out the changes.
After doing this we went back before the City Council and read them the new paragraphs
to be added to the Agreement. The agreement was then approved as changed. On
February 19, I inserted into the typewritten Agreement the changes which had been
agreed to by Mr. House, myself, and the City Council and sent it all to you under cover
of my letter of February 19.
It is my opinion, that both the Council and Mr. House considered the Agreement
effective as the date of the Council meeting on February 16,-
I do think that we should obtain a signed Agreement from Mr. House in the event
we cannot locate our signed Agreement. I think that he would agree that the two -year
time limit runs from February 16, 1968. Please let me know if you want me to meet
with you and Mr. House to discuss this matter or if you would like for me to contact
Mr, Fouse. directly in an effort to obtain a signed copy of the Agreement.
Very truly yours,
SALLINGER, NICHOLS, JACKSON,
KIRK & D LLARD
By
Lawrence .
J ackson
x��
GINN, INC.
February 9, 1989
Mr. Alan D. Ratliff
City Manager
City of Coppell
P.O. Box 478
Coppell, Texas 75019
CONSULTING ENGINEERS
Re: Belt Line Road (East -West) Improvements from Denton Tap Road
to MacArthur Boulevard, Coppell, Texas.
Dear Mr. Ratliff:
We have prepared new estimates of the probable costs of
construction and engineering for this project. We have also
prepared Exhibits A - 1, A - 2, B -1, and B - 2, attached, which
indicate the allocation of costs between Coppell, Dallas, and
Crow - Billingsley.
Exhibit Af - 1 shows the "Lovt" probable estimated construction
costs and allocation thereof based on the pricing of the low bid
received for the Denton Tap Road Improvements from Belt Line Road
to Sandy Lake Road plus 10% contingency. Exhibit B - 1 shows the
associated probable estimated costs and allocations of
Engineering Services for the project.
Exhibit A - 21 shows the "High probable estimated construction
costs and allocation thereof bsed on the pricing of the median
bid received for the Denton Tap Road Improvements from Belt Line
Road to Sandy Lake Road plus 5% escalation and 10% contingency.
Exhibit B - 2 shows the associated probable estimated costs and
allocations of Engineering Services for the project.
Since most Cities want a "cost not -to- exceed , exhibits A - a4d
B - 2 prepared in consideration of ac uai bids one to two
years from nowr with no real indication available at this time as
to what the construction market will be.
The cost estimates referenced above have been made without the
benefit of any Preliminary Engineering Design or Surveying and
are based on the most current information available to Ginn, Inc.
Since Ginn, Inc. has no control over the cost of labor,
materials, equipment or services furnished by others, or over the
Contractor(s)' methods of determining prices, or over competitive
bidding or market conditions, Ginn, Inc.'s opinions of probable
Total Project Costs and Construction Costs provided for herein
are made on the basis of Ginn, Inc.'s experience and
qualifications and represent Ginn, Inc.'s best judgment as an
experienced and qualified professional engineer, familiar with
the construction industry; but Ginn, Inc. cannot and does not
guarantee thak proposals, bids, or actual Total Project or
Construction dosts will not vary from opinions of probable colt
prepared by Ginn, Inc.
17103 Preston Road • Suite 100 • 1,B 118 • Dallas, Texas 75248 • Phone 214/248 -4900
left
As you can see from the attached exhibits we have attempted to
provide estimates for the work activities which are related to
attending meetings; coordinating annexation /disannexation
proceedings; and working the various local, state, federal
agencies to accomplish a very complex project. Aside from the
cities 0 CoppelY, Dallat, Irv:hg, Dall s Cou&y and a private
develope , we must also work with , U.S. Army Cor#s of
Engineers, T.U. ElectricCo., St. Louis and Southwestern Ra"lway
Co., and Dallas Water Utilitiep just to get to the Preliminary
Design Phase of the project. Based on the foregoing we point out
that the numbers presented represent a Range of values in which
the work of this project may be accomplished.
Please call me if you have any questions.
Sincere ,
H. WayMinn, P.E.
President
enclosures
cc: Frank Trando, Deputy City Manager
Russell R. Doyle, P.E., City Engineer
J - 377 (a:j377cest)
,N.%
EXHIBIT A - 1
LOIi'PROBABLE ESTIMATED C0NSTRUCTI011 COS
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO 14ACARTHUR BOULEVA?f
FEBRUARY 9, 1989
-----------------------------------------------------------------------------------------------
.............................
LOW
JALLOCATION OF PROBABLE ESTIMATED
CONSTRUCTION COSTS
ITEMIDESCRIPTION
---------------------------------------------------------------------------------------------
.. I --------------------------------------------------------------
ICITY OF COPPELLICITY OF DALLASICROW-BILLINGSLEY1
TOTAL
A
IPAVING & DRAINAGE
1 $887,083.35
X52,350,770.87 1
$1,197,562.52
X54,435,416.73
8
113RIDGE " X - 1 "
$0.00
$0.00
$892,000.00
$892,000.00
C
ITUEC RR XING
$47,000.00
( $53,000.00
$0.00
$100,000.00
D
ICREEK CHANNELIZATION
$0.00
$0.00
$300,000.00
$300,000.00
E
JELECTRIC LINE RELOCATION
$700,000.00
$0.00
$0.00
$700,000.00
F
IMOCKINGBIRD I.N. EXT
INCL.:j $350,000.00
50.00
$350,000.00
5700,000.00
TRAFFIC SIG.'S & BRIDGE
G
IMOORE ROAD TRAFFIC
SIGNALS 50.00
I 575,000.00 1
$0.00
1 $75,000.00
H
1
ISTREET LIGHTING
1
1 $22,105.98
1 1
$58,580.84
$29,843.07
1 1
( $110,529.88
1
IMEDIAN LANDSCAPING
$52,000.00
$137,800.00 (
$70,200.00
$260,000.00
TOTAL
$2,006,189.32
X52,537,351.70 1
$2,769,405.58
X57,572,946.61
EXHIBIT B - 1
LOW'PROBABLE ESTIMATED ENGINEERG COSTS
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO MACARTHUR BOULEVARD
FEBRUARY 9, 1989
ALLOCATION OF PROBABLE ESTIMATED COSTS OF GINN, INC. ENGINEERIJ
LOW ISERVICES
- - - -�
------------------------------- I --------------------------------
ITEMIDESCRIPTION ICITY OF COPPELLICITY
-------------------------
OF DALLASICROW- BILLINGSLEY1
-
TOTAL
----------—---------------------------------------------------
A &B
(PAVING, DRAINAGE & BRIDGE 1
$136,615.06
---------
$266,823.67
----------------------
S100,002.16
5503,440.88
lex . Its I
F
IMOCKINGBIRD LN. EXT. INCL:j
$45,440.00 1
$0.00 1
526,240.00 (
$71,680.00
JPAVING,DRAINAGE & BRIDGE
F &G
(TRAFFIC SIGNALS AT MOORE &1
$5,108.40 1
$10,735.20 1
$3,326.40 1
119,170.00
MOCKINGBIRD
D
IGRAPEVINE CREEK RELOCATIONS
50.00 1
$0.00 1
$58,960.00 1
558,960.00
AND CHANNELIZATION
1
IMEDIAN LANDSCAPING
55,200.00
513,780.00
$7,020.00
$26,000.00
H
ISTREET LIGHTING I
5663.18
I 11,757.43 1
$895.29 1
53,315.90
260
JEASEMENTS & R.O.W.
$20,000.00
$53,000.00
$27,000.00
5100,000.00
601
ISURVEYING (DESIGN ONLY)
57,308.17
$19,366.65
19,866.03 (
$36,540.84
602
ITRAFFIC ENGINEERING
$200.00
( $530.00
5270.00
51,000.00
604
IGEOTECHNICAL ENGINEERING
$5,000.00
( $13,250.00
56,750.00
525,000.00
609
(TRENCH SAFETY (DES. &INSP.)l
53,000.00
I 57,950.00 I
54,050.00
515,000.00
610
(ABSTRACT /TITLE
5200.00
5530.00
$270.00
$1,000.00
650
1 PRINTING
$400.00
51,060.00
$540.00
52,000.00
651
ICOURIER & DELIVERY
$50.00
$132.50
$67.50
$250.00
TOTAL I
1229,184.80
$388,915.44 (
S245,257.38 I
$863,357.62.;
4
'R Seb xS
Cf 4cp •�
EXHIBIT A - 2
HIGH $ROBABLE ESTIMATED CONSTRUCTION COST
BELT LINE ROAD IMPROVEMENTS
'*wmf Sm mac r-vq--r- QF &G-89
FROM DENTON TAP ROAD TO MACARTHUR
BOULEVARD
1989
FEBRUARY
9,
-----------------------------------------------------------------------------------------------
HIGH
JALLOCATION OF PROBABLE
ESTIMATED
CONSTRUCTION COSTS
............ ..................
ITEMIDESCRIPTION
I -------------------------------------------------------------
(CITY OF COPPELLICITY
OF DALLASICR011-BILLINGSLEY1
TOTAL
----------------------------------------------------------------
A
IPAVING 8 DRAINAGE
1 $1,085,187.79
IS2,875,747.64 1
--------------------------
$1,465,003.52 1$5,425,938.95
- -- -�
1
B
1
113RIDGE "X - 1"
1
$0.00
1 1
50.00
1
5892,000.00
1
$892,000.00
C
ITUEC RR XING
$47,000.00
$53,000.00
$0.00 1
5100,000.00 - -1
D
ICREEK CHANNELIZATION
$0.00
$0.00
$300,000.00
1 5300,000.00 -i
E
JELECTRIC LINE RELOCATION
1 $700,000.00
1 50.00
$0.00
1 $700,000.00 (-
F
IMOCKINGBIRD LN. EXT INCL.:j
$350,000.00
1 $0.00
5350,000.00
1 $700,000.00-1--
TRAFFIC SIG.'S 8 BRIDGE
G
IMOORE ROAD TRAFFIC SIGNALS
50.00
1 $75,000.00 1
$0.00
1 $75,000.00 - 1
H
ISTREET LIGHTING
522,105.98
$58,580.84
$29,843.07
$110,529.88 - -f - -%
I
IMEDLAN LANDSCAPING
$52,000.00
$137,800.00
$70,200.00
$260,000.00 1_
TOTAL
$2,204,293.7 -7
1$3,062 ,328 - :48 1
S3,0361 M.
IS8,563,468.83
'*wmf Sm mac r-vq--r- QF &G-89
EXHIBIT B - 2
HIGH PROBABLE ESTIMATED ENGINEERING C0S1!5
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO MACARTHUR BOULEVARD
FEBRUARY 9, 1989
ALLOCATION OF PROBABLE ESTIMATED
COSTS OF GINN,
INC. ENGINEERIJ
HIGH ISERVICES
------------------------------- I --------------------------------- --- --------------
ITEMIDESCRIPTION ICITY OF COPPELLICITY OF DALLASICROW-BILLINGSLEY1
----------- - �
TOTAL
--------------------------
A&B
-- ..........--------------------------------------------------
IPAVING, DRAINAGE & BRIDGE
5167,425.38
5308,062.70
5105,762.30
$581,250.38
I - J OB I
I
I
F
IMOCKINGBIRD LN. EXT. INCL:j
545,440.00 I
50.00 I
526,240:00
$71,6
JPAVING,DRAINAGE & BRIDGE
F &G
ITRAFFIC SIGNALS AT MOORE &I
55,108.40 I
510,735.20 I
53,326.40 1
$19,170.00
MOCKINGBIRD
D
1GRAPEVINE CREEK RELOCATION
50.00 1
$0.00 1
558,960.00 I
558,960.00
AND CHANNELIZATION
1
IMEDIAN LANDSCAPING 1
$5,200.00 1
$13,780.00
$7,020.00 1
526,000.00
H
I
ISTREET LIGHTING
$663.18
$1,757.43
5895.29
53,315.90 f
260
JEASEMENTS & R.O.W.
$20,000.00
$53,000.00
527,000.00
( $100,000.00
601
ISURVEYING (DESIGN ONLY) (
$7,308.17
$19,366.65
$9,866.03
$36,540.84
602
TRAFFIC ENGINEERING
$200.00
$530.00
5270.00
$1,000.00
604
IGEOTECHNICAL ENGINEERING
55,000.00
513,250.00
56,750.00
$25,000.00
609
ITRENCH SAFETY (DES. &INSP.)l
$3,000.00 1
57,950.00 1
$4,050.00
1 $15,000.00
610
ABSTRACT /TITLE
$200.00 J
$530.00 1
$270.00
1 51,000.00
650
1PRINTING )
$400.00 1
$1,060.00 1
5540.00
1 $2,000.00
651
COURIER & DELIVERY
$50.00
$132.50 1
$67.50
5250.00
TOTAL
$259,995.13
$430,154.48
$251,017.52
( $941,167.11
s,
�`•�
4,5 .'89
"me va--
LF
00 ALL" g
K,
if
y � Y
DOAA," FMNIAM 13010 LF'-
°` 14490 LF '
z � y
if �Cnr j
"A paving ewe■
f f*1
crow- MILLr+asur
j „
I
i
i
bna
•.�Mn.�t
Y
S
�Ij`( LiMlt�
Y
a
CM N M1.M
1 1L
O.u.{ '-*Mfg 4 LIG., \ A
CM N M1.M