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ST0001-AG021022T x Z • ° I * • • ° • DEPT: Engineering/Public Works AGENDA REQUEST FORM COPPELL DATE: October 22, 2002 " a ITEM #: 18 ITEM CAPTION: Consider approval of Change Order #4 for the Creekview Drive and a portion of Freeport Parkway Project #ST 00 -01, in the amount of $126,028 to Infrastructures Services, Inc; and authorizing the City Manager to sign. APPROVED BY CITY COUNCIL ON ABOVE DATE T A GOAL(S): ' EXECUTIVE SUMMARY: to Approve - Peters - Raines 5 -0 dt Tunnell absent In an effort to final the Creekview Drive project several issues needed to be resolved. Change Order #4 should take care of those issues and allow us to complete the project. Staff recommends approval of Change Order #4 in the amount of $126,028 to Infrastructures Services, Inc. Staff will be available to answer questions at the Council meeting. FINANCIAL COMMENTS: The funds required for this change order are available in the 2000 GO Street CIP fund. DIR. REVIEW: FIN. REVIEW: CM REVIEW: o...E Agenda Request Form - Revised 09/02 Document Name: #eng2 -1AR CITY OF COPPELL CHANGE OR EXTRA WORK ORDER PROJECT. CREEKVIEW DRIVE PROJECT # ST 00-01 CONTRACTOR: INFRASTRUCTURE SERVICES, INC. OWNER: CITY OF COPPELL CHANGE ORDER: # 4 DATE. 10122102 ADD: Item Quantity Unit Description Unit Price Total Price New 1 LS Disposal of excess dirt not shown on 58,075.00 58,075.00 construction plans New 1 LS Disposal of excess dirt associated with the 14,125.00 14,125.00 sidewalk design not shown on construction plans New 1 LS Extra mobilizations due to phasing not 18,504.00 18,504.00 shown on construction plans New 1 LS Loss of efficiency associated with required 18,092.00 18,092.00 phasing New 1 LS Installing and maintaining temporary roads 9,792.00 9,792.00 due to phasing New 1 LS Maintaining barricades due to required 7,440.00 7,440.00 phasing TOTAL ADDITION $126 TOTAL CHANGE ORDER #4 $126,028.00 Original Contract Amount $190409811.47 Contract Amount including Change Order #1 (- $189050) $1,0229761.47 Contract Amount including Change Order #2 ($1,459.13) $19024,220.60 Contract Amount including Change Order #3 ($17,180.15) $190419400.75 Total Change Order #4 $ 126,028.00 Revised Contract Amount $19167,428.75 Change Order #4 Pagel Net Increase in Contract Time of Completion Revised Contract Time of Completion 102 Days 267 Days The contractor hereby accepts this contract adjustment as a final and complete adjustment in full accord and satisfaction of all past and future liability originating under any clause in the Contract by reason for this revision to the Contract. AL� 4A- tO 1. Recommended t t ity Engineer Date U-- Change Order #/4 Page2 MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works Date: October 22, 2002 RE: Consider approval of Change Order #4 for the Creekview Drive and a portion of Freeport Parkway Project #ST00 -01 in the amount of $126,028 to Infrastructures Services, Inc.; and authorizing the City Manager to sign. On August 21, 2001 the City of Coppell opened bids for the construction of Creekview Drive. Twelve bids were received and the low bid was from Infrastructures Services, Inc. in the amount of $1,040,811.47. My cost estimate for the project was 1.6 million dollars. The bid was awarded to Infrastructures Services, Inc. (ISI) on September 18, 2001. During the course of construction, two distinct issues arose that have led to ongoing negotiations and discussions with the contractor on how best to resolve those issues. The first issue deals with the disposal of excess dirt on the site. Shortly after beginning construction, it became apparent that the construction plans did not reflect the actual field conditions. There was a substantial amount of dirt within the right -of -way of Creekview Drive, along the south side of Wagon Wheel Park, that needed to be relocated before the street could be constructed. During discussions with Schrickel, Rollins and Associates, Inc. concerning this issue, it was noted that no real "on the ground" survey was performed prior to the design of the plans. The survey information on the plans was taken off of aerial photography obtained when Schrickel, Rollins and Assocs. was designing Wagon Wheel Park for the City of Coppell. The Engineering Department chose Schrickel Rollins because they were the City's consultant on Wagon Wheel Park and it was my opinion that there needed to be strong interface between Creekview Drive and Wagon Wheel Park. While one division of Schrickel, Rollins and Assocs. was designing the park, another division of Schrickel, Rollins and Assocs. was designing Creekview Drive for the City. During the time the aerial photography was flown to the time the project was under construction, a large amount of dirt was moved from the Wagon Wheel Park site to what would become the right -of -way of Creekview Drive. That dirt was not reflected on the construction plans, therefore, during construction it was a changed condition. There were discussions with the contractor on how to approach this issue. However, the contractor was instructed to proceed with the work. We did allow the contractor to dispose of the excess dirt on the Heatley -Moist property to fill a low area adjacent to Freeport Parkway. However, even accessing that location necessitated the removal of some trees and fences. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" • The second issue deals with the phasing of construction. The construction plans did not show any phasing to be associated with this project. The bidder assumed that they would have the opportunity to close down Ruby Road at Freeport Pkwy and to prohibit through traffic on Freeport Pkwy during the time that the section of Freeport Pkwy. was being constructed from Creekview Drive to the entrance to Wagon Wheel Park. However, to facilitate traffic to the park it was not feasible to close access to the park site along Freeport Parkway. Therefore, the contractor was required to maintain appropriate barricading, traffic control, etc. to insure that access was provided along Freeport Parkway and Ruby Road at all times. This not only resulted in additional cost to the contractor, but also resulted in a very elongated construction time for a small portion of the project that was associated with Freeport Parkway from Creekview Drive to the entrance of Wagon Wheel Park. The resolution of this issue has been discussed for some time between the City of Coppell and the contractor. The project is now nearing completion and in actuality the last remaining item is to close out the financial side of the project. To that end, a meeting was held on October 1, 2002 with the project superintendent, contract manager and the president of ISI from Houston. The president of ISI presented the City with eight separate and distinct changes to the project totaling $233,778.63. Needless to say, the meeting between the City of Coppell and ISI was at times very direct and heated concerning these eight requests. I have reviewed the eight requests and in my opinion two of the eight are not valid. However, the other six requests do have some validity and deserve some attention as to compensation. The two requests that I have rejected are as follows: 1. Work associated with accessing the Heatley -Moist property to dispose of the referenced excess fill. I rejected this request as the offer of the Heatley -Moist property as a place to dispose of excess excavation was actually a benefit to the contractor. The value of that request was $17,894.94. 2. Compensation of $52,620.37 for the field supervisor for an additional 112 days on the project that was lengthened by the phasing. There are other requests associated with the phasing of the project that actually deal with material and loss of efficiency. It was my opinion that to compensation the field supervisor over and above that for 112 additional days was not a valid request. The following represent the six requests that in my opinion have some validity as to compensation: 1. Removal of the excess dirt offsite. As previously stated, that dirt was not reflected on the construction plans. The original request was for $68,121.98 and the mark -up (for profit and overhead) was $10,046.98. I eliminated all mark -up for additional compensation from the request. Therefore, it is my opinion that this item should be compensated in the amount of $58,075.00. 2. Extra excavation related to the installation of the sidewalk. The actual location of the sidewalk was not determined prior to the start of construction. It was generally shown along "CrrY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" the north side of the project, but was attempted to be incorporated into the Wagon Wheel Park and the Tennis Center. Again, while laying out the final sidewalk design additional dirt was encountered. As previously stated, that dirt was placed in the right -of -way after the aerial contour information was obtained to design the project. The original request was for $18,041.01 and the mark -up was $3,916.01. Therefore, it is my opinion that this item should be compensated in the amount of $14,125.00. The next four requests deal with phasing of the project: 3. Extra mobilization necessitated by numerous move -ins for phasing purposes. The original request was for $23,332.84 and the mark -up was $4,828.84. Therefore, it is my opinion that this item should be compensated in the amount of $18,504.00. 4. Loss of efficiency associated with the paving along Freeport Parkway due to the phasing requirements. The original request was for $30,081.23 and the mark -up was $11,989.23. Therefore, it is my opinion that this item should be compensated in the amount of $18,092.00. 5. Installing and maintaining temporary roadways within the phased areas that were not shown in the construction plans. The original request was for $14,286.53 and the mark -up was $4,494.53. Therefore, it is my opinion that this item should be compensated in the amount of $9,792.00. 6. Maintaining the barricades for the additional days associated with the phasing. The original request was for $9,399.72 and the mark -up was $1,959.72. Therefore, it is my opinion that this item should be compensated in the amount of $7,440.00. The total value of this requested change order is $126,028 or 12% of the bid. There is available money still within the bond program for this project to cover the additional compensation for this change order. Staff recommends approval of Change Order #4 in the amount of $126,028 to ISI. Staff will be available to answer questions at the Council meeting. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" Description: Tree and dirt hau&v Into pond area LABOR Rog" Orerrne prys Rarte Hours Hours TOW Operator 2 10 $ 16.00 8 $2,560.00 Labor 2 10 $ 12.00 8 $1,920.00 EQLAPMENT .. y Q D Rate Tow Doer 1 10 S 350.00 / $3,500.. Roller compactor 1 10 $ 325.00 RENTALS MATERIALISUPPL ES I Unit Qty MAI uw E a - 12ejv.4 -ed SUBCONTRACTORS unit Qty 9ROO oW Trucking hrs 48 40.00 Et, .00 s s - s - ,, .00 4,480.00 Burden 55% 2,464.00 Markup 15 E 672.00 ub -Total E 7,616.00 $ 6,750.00 Markup 15% $ 1,012.50 ub -ToW $ 7,762.50 $ X 15% $ u otal E $ 1,920.00 15% $ 288.00 ub-TOW $ 2,208.00 2% $15,422.86 ub•ToW $ 308.45 tal Price 1 . IM Field Supervisor EGUIPMENT 112 to pickup RENTALS MATEIVALISUPPUEs Port -a -toilet SUBCONTRACTORS BurW 55% $14,784.00 Markup 15% $ 4,032.00 Sub-Total $45,696.00 Equipment $ 4,928.00 M 15% $ 739.20 Sub.T $ 5,667.20 Materials, Supplies $ 196.00 15% $ 29.40 Sub-Total S 225.40 Subcontractor$ $ 15% $ Sub -Total $ Bond 2% $51,588.60 Sub-Tow S 1,031.77 MCM.37 Total Price S - S - 5 - S Resi4e4 lz ) Request for Change Order Project: qty d CappM C "ew and Freeport Parkway fir RFl Deacmipliocce Dirt Haul OR LABOR a - S - ECMF%IENr Daily D Rate TOW HE Loader 1 40 $ 3257 $13,000.00 S - RENTALS $ - i - S- MATERIALSUPPLIES Unit Qty Price TOW I 0 I Trucking Iva 1163 35.00 $40,705.00 ' \ dump fees LS 1 4370.00 $ 4,370.00 / J SUBCONTRACTORS Unit Qty Price TOW S - i - S - =J Base Labor a Burden 55% 5 Markup 15% $ Sub -ToW $ Equipment $13,000.00 Markup 15% $ i lSo-60' Sub-Tow $14,950.00 Materials, Supplies $ 45,075.00 15% i ia94 f5� Sub-Total $ 51,836.25 Suboantradom $ 15% $ Sub -ToW $ Bo 2% $66,786.25 Sub-Tow $ Total Prtoe :Kf- S r Q S Request for Change Order K;j Cigr of Coppel Ce*~ and Freeport Parkway Rs: RR Desorlptlors: E*a Excavation LABOR Foreman Labor Operator RENTALS MATER4WSUPPUES SUBCONTRACTORS Tnrddnp Total Prim ®1/ Unit Qty Price Total S - S - Unit Qty Price Total hm 144 40.00 $ 5,780.00 S - S - S . ✓ / 55% $ +,670.'80' 15% $ - 428:48" $ 4,855.20 $ 5,509.00 15% S -kWvr� $ 8,335.35 S - 15% $ S - $ 5,780.00 15% $ -8et'9C S 8,824.00 2% S 11,323.03 S -4ww' # 1 4 ,lls 4f 1 1�5' �2 Rapulr Overtime oty Days Rata Hours Fours ToW 1 7 $ 25.00 8 $ 1,400.00 1 7 $ 12.00 8 $ 872.00 1 7 $ 14.00 8 S 784.00 Burden Markup Sub -Total Equipment Markup Sub -Tatol Materials, Supplies Sub-ToW Subcontractors SubToW Band Sub-ToW Total Prim ®1/ Unit Qty Price Total S - S - Unit Qty Price Total hm 144 40.00 $ 5,780.00 S - S - S . ✓ / 55% $ +,670.'80' 15% $ - 428:48" $ 4,855.20 $ 5,509.00 15% S -kWvr� $ 8,335.35 S - 15% $ S - $ 5,780.00 15% $ -8et'9C S 8,824.00 2% S 11,323.03 S -4ww' # 1 4 ,lls 4f 1 1�5' �2 Rapulr Overtime oty Days Rata Hours Fours ToW 1 7 $ 25.00 8 $ 1,400.00 1 7 $ 12.00 8 $ 872.00 1 7 $ 14.00 8 S 784.00 Request for Change Order Project CRY of CoppN Ceekview and Freeport Parkway Re: RM Desodpgoa: Extra MobRzefion Due to phasing riot shown in plans LABOR Regular Overtlrre CAY Days Rate Hours Hours TOW Forerrrun 1 6 $ 25.00 a s 1.200.00 Labor a 6 $ 12.00 a $ s,304.00 t s,aa.00 ✓ EQUIPMENT Wy p Rete Total s - RENTALS s - C MATERIAUSUPPUES Unit MY Price Told $ 163350 - $ SUBCONTRACTORS Unit Qty Price Tafal urne SLIboortactor as 3 5000.00 $ 15,000.00 s - s - $ - ✓, t 16,000.00 Burden 55% $ t KI20 6 0 Markup 15% $ -527E0" Sub-Total $ 5,956.80 4 °2 60 Equipment $ Markup 15% $ - SubTctal $ s 15% $ Sub-Tctsl S - Subcontractors $15,000.00 Sub -ToW 15% $ -tY56:Oe' $17,250.00 C9' Bond 2% $ 6,301.80 S $ -42"r TOW Prins c� ,t 4 18 SOA Request for Change Order Protect City d COMW CeekWew and Freeport Parkway lie. RIM Descripdgm labor Inefficiency LABOR Foreman Labor Finisher 1 Fonnsetter ECI 11PMENr Power Screed Delivery of Screed RENTALS MATERIALISUPPLJES Delivery of screed SUBOONrRACTORS Burden Markup Sub -ToW Equipment Markup Sub-Total Materials, supplies Sub -TOW Sub-Total Bond Sub-ToW Trial Prlae r ummXX .00 ✓ Unit City Price Total I EA 5 110.00 S 550.00 s Vol, Unit CAY Price TaW S - / - S - S - 55% $ 6:685:'66 15% $ e7m-S $ 26,846.40 $ 1,750.00 15% $ *SLL! ' S 2,012.50 $ 550.00 15% $ -Ga 36' $ 632.50 S - 5% $ S - 2% $ 29,491.40 $ -66!1'83' 13 2 �4 Few omeme Rafe Hours Hours Trial 1 14 $ 30.00 8 $ 3,360.00 3 14 $ 12.00 8 $ 4,032.00 5 14 $ 15.00 8 $ 8,400.00 Order Description Install, Rene, aid Maintain Base Material LABOR Regular overt:m Oty Days Rate Haas Haas Total Operator 1 24 $ 14.00 8 $ 2.888.00 Libor 1 24 $ 12.00 8 $ 2,3D4.00 i a,t>s2.00 EQUIPMENT Daly Qly �aY Rate Total �, 1 2a $ 237.00 $ 5,886.00 RENTALS RollerCampactor 1 1 $ 900.00 Q $ 900.00 9-N2. _ ' Water Truck 1 1 $ 1,500.00 $ 1.500.00 $ $400.00 ✓ f S l MATERlAUSUPPLIES Unit Tats) Qty Price Flex Base kls 20 120.00 $ 2 400.00 i 2.400.00 ✓ SUBCONTRACTORS Unit Taw CAY Price 55% $ w Marlap 15% $ *46.W Sub-Toted $ 8,486.40 Equipnent $ 2.400.00 Makup 15% $ -88M Sub -TOM $ 2,760.00 Materials. Supplies $ 2,400.00 15% $ -86m Sub -TOW $ 2,760.00 s,eoontr cm,s $ - 15% $ - Sub-Toted $ Bond 2% $14,006.40 Sub- Total $ 288.1T Total Prim i *4=Lvr ,q2 Description: Barricades and M**wmr ce LABOR Rapular OwrWne Frets Supervisor EQUIPMENT RENTALS MATERWIJSUPPLIES SUBCONTRACTORS Barricade Subcontractor Rate Mores Ha+s Tdal 1 16 S 30.00 3 $ 1,440.00 $ i - S - S - 1,440.00 t,/ O M Price Cial S - S - S Und °la mo 4 1500.00 S 8,000.00 S - S - $ 6.000.00 ✓ —� Burden 55% S - 7!!2.90 Markup 15% i 4".1w Sub-Total $ 2,418.00 Equlxnent $ Me" 15% i Sub-Total $ Meledals. Supplies $ 15% $ Sub-Total $ - SuboartradcM $ 8.000.00 15% S lI80'00 Sub-Totol $ 8,900.00 Bond 2% $ 2,588.00 Sub -Total i 4sr7e- T Total Price 1 440 - 7 . 4+0 (b)