ST0102-AG021112A~ENDk REQUEST FORM
COPPELL
DEPT: Engineering/Public Work~
DATE: November 12, 2002
ITEM #: 9/C
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q-0902-03 to Tiseo Paving Company in the amount of $802,394.92
for the construction of Ruby Road as provided for in CIP funds; and authorizing the City Manager to sign.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
IIII
GOAL(S): ~
Motio to Approve
M - Tunnell
5 - Peters
Vote - 6-0
York Absent
EXECUTIVE SUMMARY:
Staff recommends awarding the alternate bid for the construction of Ruby Road to Tiseo Paving Company in the
amount of $802,394.92, with Duke Realty participating in an amount of $55,685.77
Approval of this item will allow for the reconstruction of Ruby Road, which will remove the sharp curve at the
west end and provide better access to Wagon Wheel Park.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available from the developer and Street CIP for this contract.
DIR. REVIEW:
FIN. REVIEW:
Agenda Request Form - Revised 09/02
CM REVIEW:
Document Name: ~ng2-2AR
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To~
From:
Date:
RE:
Mayor and City Council
Kenneth M. Griffm, P.E., Dir. of Engineering/Public Works
November 12, 2002
Consider approval of awarding Bid/Contract #Q-0902-03 to Tiseo Paving
Company in the amount of $802,394.92 for the construction of Ruby Road as
provided for in CIP funds; and authorizing the City Manager to sign.
On November 1, 2002 the City of Coppell received and opened eleven bids for the construction
of Ruby Road. This project is contained between Coppell Road and the newly constructed
portion of Freeport Parkway. The length of the project is approximately 2600 linear feet. The
construction of this project will straighten out the sharp curve on the west end of Ruby Road.
Upon completion, the road itself will be generally straight from Coppell Road to Freeport
Parkway. Previously, City Council approved an agenda item to allow construction of the project
in three phases. Also, Council approved an agreement with Duke Realty Services Limited
Parmership for the City to sell the abandoned old Ruby Road right-of-way to Duke Realty
Services Limited Partnership in the amount $253,000. That money will be utilized to offset a
portion of the construction cost.
As this project was going out to bid, the engineer for Duke Realty approached the City about
including an alternate bid in the bidding process. The alternate bid is to enlarge the drainage
system in Ruby Road and to provide for several drainage stubouts to the south on the property
where the Container Store will be constructed. Also, the alternate bid includes several subouts
for fire hydrants and water line connections. During discussions with representatives from Duke
Realty, it has been made very clear that Duke Realty is responsible financially for the difference
between the base bid (including Addendum's 1, 2 & 3) and the alternate bid which is self-
contained within Addendum 4. That difference is $55,685.77. Representatives for Duke Realty
have indicated that they are in concurrence with funding the difference between the alternate bid
and the base bid.
Staff recommends awarding the alternate bid for the construction of Ruby Road to Tiseo Paving
Company in the amount of $802,394.92, with Duke Realty participating in an amount of
$55,685.77.
We continue to work with Duke Realty on the financial aspects of the payment of the difference
between the base bid and the alternate bid. If for some reason those discussions cannot be
finalized, then we will proceed with just the construction of the base bid. However, we are at
this time seeking approval to award the alternate bid, as it will have no additional financial
impact to the City.
Staff will be available to answer questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"