ST9304-AG020813STO3-v
T - ` ' T Y - 0 F AGENDA REQUEST FORM
COPPELL
*!
r F x A a , 5 4 0 CITY COUNCIL MEETING: August 13, 2002 ITEM # 14
ITEM CAPTION: Consider approval of entering into an agreement with Oncor Electric Company for the
design and installation of streetlights along Belt Line Road from Denton Tap Road to MacArthur Blvd. in the
amount of $70,476 as provided for in CIP funds; and authorizing the City Manager to sign.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
.&
SUBMITTED BY. Kenneth M. Grifl'm, P.E.
TITLE: Director of Engineering /Public Works
STAFF COMMENTS:
Executive Summary:
Approval of this agreement will allow for the installation of streetlights along the newly constructed portion
of Belt Line Road from Denton Tap to MacArthur in both the cities of Coppell and Dallas.
Recommendation:
Staff recommends approval of the agreement to allow for the installation of streetlights along Belt Line Road
from Denton Tap to MacArthur.
Staff will be available to answer any questions at the Council meeting.
BUDGET AMT. $ AMT. EST. $ +\ -BID $
FINANCIAL COMMENTS: Funds for this contract have been allocated from interest earnings in the Street
CIP accounts.
DIR. INITIALS: - FIN. REVIEW: ' CITY MANAGER REVIEW: °-
M - Herring
5 - York
Vote - 6 -0
Agenda Request Form — Revised 5/00 Document Name: #eng5- IAR.doc
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: August 13, 2002
RE: Consider approval of a entering into an agreement with Oncor Electric Company for
the design and installation of streetlights along Belt Line Road from Denton Tap
Road to MacArthur Blvd. in the amount of $70,476 as provided for in CIP funds;
and authorizing the City Manager to sign.
During the design of Belt Line Road by Dallas County, there was discussion between the city and the county
concerning future streetlights for Belt Line Road. Because it was anticipated that streetlights would be installed
on Belt Line Road in the future, the conduit and foundations were included as part of the project. The
approximate cost for the foundations and the conduit was $60,000. As part of the interlocal agreement between
the City of Coppell and Dallas County in July of 2000, the cost participation for the foundations and the conduit
was split at 57% for the City of Dallas and 43% for the City of Coppell. This split is based on the actual
footage of Belt Line Road within each city. So therefore, the City of Coppell has already contributed
approximately $26,000 and the City of Dallas has already contributed approximately $34,000 to the cost of the
installation of the streetlights.
It is now time to enter into an agreement with Oncor to install the actual streetlights on the foundations. There
will be 42 double steel standards at a unit cost of $1,678 /each for a total installation cost of $70,476. Because
57% of the roadway lies within the City of Dallas, there have been numerous conversations with representatives
of the City of Dallas and Dallas County concerning funding the streetlights within the City of Dallas. There are
approximately 23 streetlights being proposed within the City of Dallas and 19 streetlights within the City of
Coppell. We have now been notified by the City of Dallas that they do not have funds available for installation
of the 23 streetlights within the City of Dallas. However, they did state that the City of Coppell could install
and fund the lights within the City of Dallas.
In an effort to provide for a safer roadway for the citizens of Coppell and other motorists using the roadway, the
Engineering Department is bringing forth this item for approval to be funded entirely by the City of Coppell.
If this item is approved and the streetlights installed, the City of Coppell's total cost for the installation of the
streetlights will be $96,476 and the City of Dallas's participation will be $34,000. Again, Dallas has previously
participated in the cost of the conduit and the foundations. All things considered, the total cost for the
installation of the streetlights along Belt Line Road will be approximately $130,500. This information is
provided as a comparison to the cost of streetlights along Sandy Lake Road where we allowed TXU to provide
the streetlights, foundations and conduit. The installation of the streetlights along Sandy Lake Road cost the
City of Coppell $160,000. So while I am recommending that the City fund the portion of the streetlights in the
City of Dallas, our total cost will still be over $60,000 less than the City paid for a comparable distance along
Sandy Lake Road.
Staff recommends approval of the agreement for street lighting along Belt Line Road from Denton Tap
to MacArthur to Oncor Electric in an amount of $70,476. Staff will be available to answer questions at
the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
Ocie Oneil
Project Manager
NC R
Oncor
Metro Major Design
301 S. Harwood Street
South Bldg, 6 Floor
Dallas, TX 75201
Tel 214 - 875 -2246
Fax 214.875 -2382
Ooneill@oncorgroup.com
May 31, 2002
Mr. Kenneth M. Griffin, P.E.
Director of Engineering/Public Works
City of Coppell
255 Parkway
P.O. Box 478
Coppell, TX 75019
Dear Mr. Griffin,
Ref: Agreement for Street Lighting on Beltline Road
from Denton Tap to MacArthur
Dear Mr. Griffin,
Attached is the street lighting agreement form for installing street lights along Beltline Road from
Denton Tap to MacArthur. The installation includes 42 standards, with double luminaires. The
standards are 30 foot square steel with rectangular luminaires of 250 watt HPS type. The City of
Coppell has performed all civil work and Oncor Electric will instald transformers, risers, conductor
and the standards. The lighting will fall under Schedule "A" for rates.
Please return one of the signed agreement forms in the envelope provided.
Charges noted in the agreement form are as follows:
42 — Double steel standards at $1678.00 ea $70,476.00
Total Charges: $70
A copy of the Oncor Electric construction job is attached.
An invoice for $70,476.00 will be sent at the conclusion of the job. If you have questions, please
call.
Ocie Oneil
Project Manager, Metro Major Design
214- 875 -2246 office
J 16
AGREEMENT FOR STREET LIGHTING SERVICE SUPPLEMENT
NUMBER
City of Cowell Texas ( "City") and ONCOR
ELECTRIC DELIVERY COMPANY ("Company's, and N/A ( "Developer" If
applicable)
City requests and authorizes Company to provide street lighting activity as follows below and on sketch(s) attached
hereto and made a part hereof.
Actions: Addition X Removal
Action
Quantity
Wattage
Light Source
Rate Schedule/
Group
Identifying
Luminaire/Pole Type
Location (address, ect.)
(See Attached Sketch)
A
1
250
HPS
A
SQUARE STEEL
3920962 - 3659141
A
1
250
HPS
A
SQUARE STEEL
3921864- 3659151
A
1
250
HPS
A
SQUARE STEEL
3921864- 3659157
A
1
250
HPS
A
SQUARE STEEL
3922231 - 3659169
A
1
250
HPS
A
SQUARE STEEL
3922525- 3659235
A
1
250
HPS
A
SQUARE STEEL
3922800- 3659353
A
1
250
HPS
A
SQUARE STEEL
3923048- 3659525
A
1
250
HPS
A
SQUARE STEEL
3923247 - 3659750
A
1
250
HPS
A
SQUARE STEEL
3923394 - 3660012
A
1
250
HPS
A
SQUARE STEEL
3923547 - 3660271
A
1
250
HPS
A
SQUARE STEEL
3923700- 3660526
A
1
250
HPS
A
SQUARE STEEL
3923856- 3660721
A
1
250
HPS
A
SQUARE STEEL
3924041- 3660891
A
1
250
HPS
A
SQUARE STEEL
3924237 - 3661047
A
1
250
HPS
A
SQUARE STEEL
3924497 - 3661199
A
1
250
HPS
A
SQUARE STEEL
3924762- 3661337
A
1
250
HPS
A
SQUARE STEEL
3925030 - 3661473
Action
Quanity
Wattage
Light Source
Rate Schedule
Group
Identifying
Luminaire/Pole Type
Location (address, act)
(See Attached Sketch)
A
1
250
HPS
A
SQUARE STEEL
3925288- 3661607
A
1
250
HPS
A
SQUARE STEEL
3925546- 3661740
A
1
250
HPS
A
SQUARE STEEL
3925799 - 3661870
A
1
250
HPS
A
SQUARE STEEL
3926125 - 3662023
A
1
250
HPS
A
SQUARE STEEL
3926369- 3662107
A
1
250
HPS
A
SQUARE STEEL
3926621 - 3662164
A
1
250
HPS
A
SQUARE STEEL
3926877- 3662189
A
1
250
HPS
A
SQUARE STEEL
3927134-3662196
A
1
250
HPS
A
SQUARE STEEL
3927440 - 3662116
A
1
250
HPS
A
SQUARE STEEL
3927694- 3662034
A
1
250
HPS
A
SQUARE STEEL
3927941 - 3661931
A
1
250
HPS
A
SQUARE STEEL
3928129-3661863
A
1
250
HPS
A
SQUARE STEEL
3928436-3661761
A
1
250
HPS
A
SQUARE STEEL
3928718- 3661662
A
1
250
HPS
A
SQUARE STEEL
3928966-3661582
A
1
250
HPS
A
SQUARE STEEL
3929215-3661505
A
1
250
HPS
A
SQUARE STEEL
3929466 - 3661436
A
1
250
HPS
A
SQUARE STEEL
3929718- 3661368
A
1
250
HPS
A
SQUARE STEEL
3930032 - 3661320
A
1
250
HPS
A
SQUARE STEEL
3930351- 3661301
A
1
250
HPS
A
SQUARE STEEL
3930669 - 3661295
A
1
250
HPS
A
SQUARE STEEL
3930988- 3661286
A
1
250
HPS
A
SQUARE STEEL
3931306 - 3661271
Action
Quanity
Wattage
Light Source
Rate Schedule
Group
Identifying
Luminaire/Pole Type
Location (address, act)
(See Attached Sketch)
A
1
250
HPS
A
SQUARE STEEL
3931586 - 3661275
A
1
250
HPS
A
SQUARE STEEL
3922231- 3659159
Under these additional conditions (f any)
EXHIBIT A
(CONTINUED ON BACK)
1. City or Developer agrees to pay Company $ 70.476 in consideration of Company's agreement to
install said street lights and understands that no construction work will begin until after Company has received full
payment.
2. Company agrees to install, own, operate and maintain said street lights in accordance with its street lighting
agreement with customer. However, if City or Developer fails to pay, on demand, the amount indicated above, this
supplemental agreement is automatically terminated.
3. All parties agree that Company will retain for its use and benefit the payment received hereunder in consideration of its
obligation to install said street lights and that Company at all times has title to and complete ownership and control of,
said street lights.
4. Company is not liable for loss or injury caused by delay or failure to install the electric facilities necessary to serve
customer because of delay in receiving shipments of required material, orders or formal requests of governmental
agencies, acts of God or the public enemy, inevitable accidents, fire, explosions, strikes, riots, war, or any other causes
reasonably beyond control of Company. If Company is prevented from installing such electric facilities by any of the
above causes, Company agrees to return to City or Developer, without interest, the entire amount of City or Developers
payment, thereby terminating this supplement and Company s obligation to provide the electric facilities described herein.
5. This agreement is entered into subject to the terms of the Agreement for Street Lighting Service between City and
Company dated
ACCEPTED BY COMPANY
ACCEPTED BY CITY
ACCEPTED BY DEVELOPER rd applicable)
Oncor Electric Co.
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SIGNATURE
SIGNA R
SIGNATURE
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Ocie Oneil,
!/YI
TITLE
TIT}'
TITLE
t .-
Project Manager
DATE SIGNED
DATE SI ED
DATE NEE)
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