ST9905-CN010220CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as "Contract,"
made, entered into and executed this the 13th day of February, 2001, by and between the City of
Coppell acting by and through the City Manager with approval of the City Council hereinafter
referred to as "City", and TranSystems Corporation, hereinafter referred to as "Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter referred
to as "Services", in connection with the Bethel Roadway and Drainage Improvements,
hereinafter referred to as the "Project' ;and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract with the
City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services, Attachment
A, and Special Services, Attachment B, incorporated herein by attachment and by reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer or his
duly authorized representative. The Engineer shall fully comply with any and all instructions from
said City Engineer with regard to the Basic Services Part I, and any Additional Services mutually
agreed to in writing by the City and the Engineer as provided in paragraph 1.A. and B.,
respectively.
AGREEMENT
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NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and
agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scone of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included hi Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services aze not included as a part of Basic
Services and shall be paid for by the City in addition to payment for Basic Services.
Should it be determined that one or more of the requirements of this Contract
conflict with the requirements of the Scope of Services, including modifications to
the Scope of Services or any attachments to this contract; the requirement of the
Contract shall govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be
identified. At a minimum, milestones shall be provided for the three design submittals
described in Attachment A, Scope of Services: Conceptual Design Submittal, Preliminary
Design Submittal, and Final Plans, Specifications, and Estimate (PS&E) Submittal. Based
on Schedule of Services, the City shall compile Attachment D, Project Schedule which
shall become a part of this Contract upon approval of the Engineer and the City. The
Engineer shall provide to the City information to report and monitor the design tasks
within the Project Schedule by completing a "Design Progress Report" on a form provided
by the City. The Engineer shall complete and provide to the City said report at two week
intervals.
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3. Comnensafion.
A. Basic Services Part I Fee: The Engineer shall be paid a fee for Basic Services Part I
under this Contract pursuant to the Fee Schedule described in Attachment A, Scope
of Services. Basic Services Part I Fee shall not exceed the lump sum of Four
Hundred and Ninetv Nine Thousand Five Hundred and Sixtv Nine dollars ($
499,569.001 provided, however, that modifications to the Basic Services Part I, or
other conditions defined herein may necessitate a change of Fee which shall be
reduced to writing and approved by the City or its designee.
B Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
Four Hundred and Ninetv Nine Thousand Five Hundred and Sixtv Nine dollars (,~
499,569.00 l: The lump sum Basic Services Part I Fee.
C. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services Part Iand/or Basic Services Part II on or before the twenty
fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment
percentage requested on the Engineer's invoices. Engineer's invoices to City shall
provide complete information and documentation to substantiate Engineer's
charges and shall be in a form to be specified by the City Engineer. Should
additional documentation be requested by the City Engineer the Engineer shall
comply promptly with such request.
D Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one payment
to the Engineer per month. City reserves the right to correct any error that may be
discovered in any invoice whether paid to the Engineer or not, and to withhold the
funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
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Services shall be in the form of a Modification to the Scope of Services approved by the
City Engineer and/or the City Council, if required.
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review
the conditions associated with the request and determine the necessity of a modification.
When the Parties agree that a modification is warranted, the Engineer and the City
Engineer shall negotiate the specific modification(s) and any changes in the Total
Maximum Fee or Project Schedule resulting from the modification(s). Approval of a
modification shall be in the form of a written Modification to the Scope of Services which
cleazly defines the changes to the previously approved Scope of Services, Fee and/or Project
Schedule. Said written Modification shall be approved by Engineer, authorized by the City
Council, if required, and issued by the City Engineer. Issuance of the approved Scope of
Services modification shall constitute a notice to proceed with the Project in accordance
with the modified Scope of Services. The City Engineer may issue written Modifications
to the Scope of Services without prior approval of the City Council when the modifications
are to be accomplished within the authorized Total Maximum Fee and do not materially or
substantively alter the overall scope of the Project, the Project Schedule or the Services
provided by the Engineer.
6. Proiect Deliverables. For each submittal identified in Attachment A, Scope of Services,
the Engineer shall provide the City with one set of reproducibles, one set of bluelines or
hard copy and electronic media of the submittal documents. For any required
envirorunental assessment, the Engineer shall provide one set of draft and one set of final
Environmental Reports. The Environmental Reports shall be submitted as original
reproducibles and on electronic media. The electronic file may omit photographs and
government prepared maps. If photographs are included in the report they shall be taken
with a 35 mm camera or larger format camera. Color laser copies maybe substituted for the
original photographs in the final report.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Proiect Control It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer.
In addition, the Engineer shall not proceed with any Services after the completion and
delivery to the City of the Conceptual Design Submittal, Preliminary Design Submittal, or
the Final PS&E Submittal as described in the Basic Services without written instruction
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from the City. The Engineer shall not be compensated for any Services performed after the
said submittals and before receipt of City's written instruction to proceed.
S. Partnering. The City shall encourage participation in a partnering process that involves
the City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Design Meeting and continue
for the duration of this Contract. By engaging in partnering, the parties do not intend to
create a legal partnership, to create additional contractual relationships, or to in any way
alter the legal relationship which otherwise exists between the City and the Engineer. The
partnering effort shall be structured to draw on the strengths of each organization to identify
and achieve reciprocal goals. The objectives of partnering aze effective and efficient
contract performance and completion of the Project within budget, on schedule, in
accordance with the Scope of Services, and without litigation. Participation in partnering
shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer aze
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The Engineer or the City Engineer may present
unresolved disputes arising under the terms of this Contract to the City Manager or
designee. In the event the City and the Engineer are unable to resolve a dispute regazding
this Contract, the City and the Engineer may pursue such other avenues and remedies as
aze available to them at law or in equity.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepaeed under the supervision of the
Engineer in the performance of this Contract.
11. Liabili .Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any neglegent, error or
omission in the design, working drawings, tracings, magnetic media and/or computer disks,
estimates specifications, investigations, studies or other documents prepared by Engineer,
its employees, subcontractors, agents and consultants. Engineer shall indemnify City for
damages resulting from such negligent errors or omissions and shall secure, pay for and
maintain in force during the term of this Contract sufficient errors and omissions
insurance in the amount of $250,000 single limit, with certificates evidencing such
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coverage to be provided to the City. The redesign of any work found to be defective as
the result of negligence of Engineer shall be the sole responsibility and expense of the
Engineer. Any work constructed, found to be in error because of the Engineer's
negligence, shall be removed, replaced, corrected, or otherwise resolved at the sole
responsibility and expense of the Engineer.
For purposes of this paragraph 11, "negligence" shall mean a duty imposed by this
contract, by generally accepted engineering practices, or law owed by Engineer to City,
Engineer's breach of that duty (whether knowingly or unknowingly), and injury
proximately caused to the City as a result of Engineer's breach of that duty. For
purposes of this paragraph 11, anything contained to the contrary in the Texas
Engineering Practice Act shall not alter the above definition of "negligence".
12. Indemnification. Engineer shall indemnify and hold harmless the City of Coppell, its
officers, and employees from any loss, damage, or expense, including reasonable
attorney's fees, on account of damage to property and injuries, including death, to all
persons, including employees of Engineer, to the extent caused by any negligent errors or
omissions on the part of Engineer, its employees, consultants, or subcontractors for
whom Engineer is legally liable, in performance of this Contract, or for any breach of
any obligation under this Contract. It is further understood that it is not the intention of
the parties hereto to create liability for the benefit of third parties, but that this agreement
shall be solely for the benefit of the parties hereto and shall not create or grant any rights,
contractual or otherwise; to any person or entity.
For purposes of this paragraph 12, "negligence" shall mean a duty imposed by this
contract, by generally accepted engineering practices, or law owed by Engineer to City,
Engineer's breach of that duty (whether knowingly or unknowingly), and injury
proximately caused to the City as a result of Engineer's breach of that duty. For
purposes of this paragraph 12, anything contained to the contrary in the Texas
Engineering Practice Act shall not alter the above definition of "negligence".
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract
within the agreed Project Schedule shall constitute material breach of this Contract. The
Engineer shall be fully responsible for its delays or for failures to use diligent effort in
accordance with the terms of this Contract. Where damage is caused to the City due to the
Engineer's failure to perform in these circumstances, the City may withhold, to the extent
of such damage, Engineer's payments hereunder without waiver of any of City's additional
legal rights or remedies. The Engineer shall not be responsible for delays associated with
review periods by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
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Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
temunation and indicated in the final Design Progress Report submitted by the Engineer
and approved by the City.
15. Personnel Oualifcations. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who aze
appropriately licensed or certified as required by law, and who aze competent and qualified
in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures aze appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or partially
completed, shall be the property of the City to be used as City desires, without restriction;
and Engineer specifically waives and releases any proprietary rights or ownership claims
therein and is relieved of liability connected with any future use by City. Copies may be
retained by Engineer. Engineer shall be liable to City for any loss or damage to such
documents while they are in the possession of or while being worked upon by the Engineer
or anyone connected with the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession of or
while being worked upon by the Engineer shall be replaced or restored by Engineer without
cost to the City.
18. Proiect Records and lti~ht to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of
three (3) yeazs following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
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20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips, money
in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise
any rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of
any of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary
and wage statutes and regulations, and licensing laws and regulations. When required,
Engineer shall famish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts: The Engineer shall direct all inquiries from any third party regarding
information relating to this Contract to the City Engineer.
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27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party
at the following respective addresses:
City: City of Coppell, Texas
Mr. Kenneth M. Griffin, P.E.
Director of Engineering & Public Works
255 Pazkway
Coppell, TX 75019
Engineer: Paul J. Padilla, P.E.
Assistant Vice President
3010 LBJ Freeway, Suite 990
Dallas, Texas 75234
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set orth above.
THE CITY OF COPPELL ENGINEER:
BY: BY:
C MANAGER
Date: ,. fZ~Q~~
ATTEST:
~"~.a ..,
Raul Pena III Regional Vice President
Name & Title
Date• ~Z /a7 `~ /
ATTEST:
(CORPORATE SEAL)
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ATTACHMENT "A" BASIC SERVICES
The Engineer agrees to render services necessary for the development and completion the
Project as outlined herein. The project consists of the preparation of Construction Documents to
provide for the widening of Bethel Road from the West City Limits of Coppell east to Freeport
Parkway. The roadway will be a 6-lane parkway from the west city limits of Coppell to Royal
Lane and a 4-lane parkway from Royal Lane to Freeport Parkway. The section of roadway
between Royal Lane shall be designed to accommodate bicycle traffic in both directions.
Construction plans shall provide for roadway, landscaping, storm water, lighting and right-of-
way documents. In addition, TranSystems shall evaluate the effects of development in the
southwestern portion of the City on Stream Gl (tributary to Grapevine Creek). TranSystems
shall also provide limited construction management services as detailed in the scope. The Basic
Services to be performed by Engineer under this Contract are further outlined below:
A. SCHEMATIC DESIGN
1. When requested by the City, the Engineer shall attend preliminary conferences with
authorized representatives of the City regarding the project and such other conferences as
may be necessary in the opinion of the City so that the plans and specifications which are to
be developed hereunder by the Engineer, will result in providing facilities which are
economical in design and conform to instruction from the City.
2. The Engineer shall attend such conferences with officials of other agencies including other
engineering and/or surveying firms under contract with the City, as maybe necessary in the
opinion of the City for coordination of the proposed paving and related improvements with
the requirements of such other agencies. It shall be the Engineer's duty hereunder to secure
necessary information from such agencies.
3. The Engineer shall attend 6 public meetings for the purposes of meeting with affected
property owners and concerned citizens.
4. The Engineer with the assistance from the City will develop a project schedule. This
schedule will provide milestones for design and specific delivery dates. The schedule will be
updated monthly and included with the invoice.
5. In addition to data obtained from the City, Engineer will research and make efforts to obtain
pertinent information to aid in coordination of the proposed improvements with any planned
future improvements that may influence the project. Engineer will also identify and seek to
obtain data for existing conditions that may impact the project including; utilities, City
Master plans, City drainage complaint files, existing applicable drainage studies and property
ownership as available from the Tax Assessor's office.
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6. The Engineer shall advise the City with regard to the necessity for subcontract work such as
special surveys, tests, test borings, or other subsurface investigations in connection with
design and engineering work to be performed hereunder. The Engineer shall also advise the
City concerning the results of same. Such surveys, tests, and investigations shall made only
upon authorization by and at the expense of the City. The Engineer shall perform a
geotechnical investigation for the purposes of determining pavement design, backfill and
compaction requirements as well as special embankment recommendations. The
investigation will included:
Borings at 500 foot centers along proposed centerline
Appropriate laboratory testing to evaluate existing materials
• Additional borings on 100 foot centers to evaluated previous trench failure
• Preparation of geotechnical report to address, pavement design, general site
grading, foundation recommendations for traffic signals, recommendations for
embankment back fill and slope protection.
7. During the schematic design phase the Engineer shall coordinate with all utilities as to any
proposed utility lines or the need for adjustment to the existing utility lines within the project
limits. The information obtained shall be shown on the schematic plans and addressed in the
schematic design report. The Engineer shall show on the schematic, preliminary, and final
plans the location of the proposed utility lines, existing utility lines, and any adjustments
and/or relocation of the existing lines based of information provided by the respective utility
company. The Engineer shall base the location of the utilities based on record drawings
provided by the utility server. Where conflicts are anticipated, the Engineer shall coordinate
with the utility providers to D-hole the utility for exact locations.
8. The Engineer shall provide necessary design field surveys for his use in the preparation of
plans and specifications. The Engineer shall also provide sufficient property surveys to
prepare the necessary right-of--way document and related exhibit for acquisition of right-of-
way, to include temporary and permanent easements, with use of Engineer's documents. As
further defined below:
• Set temporary vertical and horizontal control for project
• Research subject property
• Prepare working sketch for properties
• Acquire USGS information and GPS control for project
• Reconnaissance and tie property corners for right-of--way determination
• Research of existing utilities within corridor using dig test services
• Cross section of Bethel road at 100' intervals (full topo)
• Cross sections for all existing driveways
• Cross section and Topo for channel improvements to Stream Gl
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• Detail intersections, full topo 500' north and south on Royal Ln., 500'_ south
on Freeport (ROW to ROW), 500' east on Bethel Rd., locate flagged or
marked utilities
• Following approval of schematic prepare parcel maps and submit to City
9. The Engineer shall supply construction plans to all utility companies, including but not
limited to franchised utilities and pipeline companies which have existing and proposed
facilities within the limits of the Project. The above mentioned construction plans shall
consist of the following: one set of schematic plans, one set of dated preliminary plans, and,
one set of dated and approved advertising (fmal) plans.
10. The Engineer shall furnish for City review two (2) copies each of the schematic engineering
plans at a scale of 1"=20' and a written report on the project in sufficient detail to indicate
clearly the problems involved and the alternate solutions (2-3 alternates) available to the
City, to include layouts, preliminary right-of--way needs, opinion of probable cost for each
alternate proposed, and the Engineer's recommendation(s).
B. HYDRAULIC INVESTIGATION
6 The Engineer shall prepare a hydraulic investigation, which will analyze the affects of
proposed development on Stream Gl. The purpose of the study will be to prepare alternate
conceptual designs (2-3) for regional storm, water detention. TranSystems will make use of
previous studies prepared by Half Associates and the city wide storm water master plan. The
investigation and analysis shall include the development of a detention plan scheme or other
acceptable drainage solution which will:
• Coordinate offsite drainage from DFW
• Set meeting with DFW to discuss possibility of a regional detention pond on airport
property.
• Evaluation of alternatives for regional storm water detention
• Prepare a written report, which will provide a recommended solution for storm water
detention.
This investigation does not include the preparation of detailed construction plans for
the detention ponds.
• Design of channel improvements for G1 to the structure locate at Coppell Road
• Prepare a Conditional Letter of Map Revision (CLOMR) for Submittal to FEMA
C. PRELIMINARY DESIGN
1. The Engineer shall meet with the City to discuss the schematic design plans and report, and
the Engineer will then proceed with preparation of the preliminary design of the project
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incorporating all comments received from the City and agreed upon by both the City and the
Engineer into these plans.
2. The Engineer shall provide detailed design data, profiles, cross-sections where appropriate,
opinions of probable cost, and furnish two (2) copies of detailed preliminary design plans for
the project to the City for review. These plans shall included roadway, storm sewer,
relocated sanitary sewer and water line. The Engineer shall indicate on the plans the
location of existing and proposed utilities and storm drains. Storm drainage calculations
shall also be provided on the drainage layout sheet in the plans.
3. After receipt of preliminary design review comments from the City, the Engineer shall make
all corrections noted and then commence preparation of the final design plans and
specification/contract documents.
4. The Engineer shall prepare preliminary Traffic Signal plans for the intersection of Bethel
Road and Royal Lane and shall provide for future conduit locations for the signalization of
the Bethel/Freeport Parkway intersection.
5. The Engineer shall prepare preliminary Landscaping Plans. This shall include;
• Develop a preliminary landscape design at an appropriate scale based on the
selected alternative.
• Develop a preliminary irrigation design at an appropriate scale based on the
preliminary landscape design.
• Prepare a probable cost estimate for the landscape and irrigation construction based
on the preliminary landscape and irrigation design.
6 The Engineer shall prepare a preliminary traffic control plan. The plan shall be of sufficient
detail to show that construction activities can be accomplished. This plan shall also delineate
possible construction phasing.
D. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (P S & E)
1. Incorporating all City review comments from the preliminary design submittal, the Engineer
will complete the final plans, prepare contract documents/specifications, and a final opinion
of probable cost for the authorized construction units. This shall include summaries of bid
items and quantities, but the Engineer does not guarantee that Contractor bids will not vary
from such opinion. Each of these items (2 copies each) shall be submitted to the City for
final approval.
2. After receipt of final plan/specifications/contract documents review comments from the City,
the Engineer shall make all corrections noted and then furnish twenty (20) copies of contract
documents and final bid plans along with 4 sets of Half-Sized plans to the City for
distribution to Contractors for bidding the Project. Contract documents shall contain the
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Notice to Bidders, Proposal, Wage Rates, General and Special Provisions, Special
Specifications, Insurance Statement, Payment, Performance, and Maintenance Bonds, and all
other required City Contract forms.
3. The original drawings of all plans shall be plotted in ink on approved plastic film sheets, or as
otherwise approved by the City Engineer, and shall become the property of the City. City
may use such drawings in any manner it desires provided, however, that the Engineer shall
not be liable for the use of such drawings for any project other than the project described
herein.
4. The Engineer shall determine the right-of--way and easement needs necessary for the
construction of the project and furnish same to City. The Engineer shall provide the
necessary land survey, Deed and Abstract Records search, right-of--way exhibit and
description of the single property parcel to be acquired for this project.
5. The Engineer shall prepare final landscape and irrigation plans. These plans shall include:
6. Finalized landscape and irrigation plans based on the City of Coppell and the City of Coppell
Leisure Services staff comments if applicable.
7. Probable cost estimate for the construction per the finalized plans.
8. The Engineer shall prepare a complete set of traffic control plans for submittal to the City.
These plans shall delineate phasing and signing and shall be included as part of the
construction documents.
E. CONSTRUCTION ADMINISTRATION.
1. The Engineer will assist the City in the advertisement for bids--prepare Notice to Bidders for
required newspaper advertising and place notice with Texas Contractor magazine and Dodge
Report.
2. The Engineer will attend apre-bid meeting.
3. The Engineer shall assist in the tabulation and review of all bids received for the
construction of the improvements, and shall make recommendations to the City concerning
these bids. At any time during the construction of this project, the Engineer shall advise on
special review shop drawings required of the Contractor by the Construction Contract(s).
Such review shall be for general conformance with the design concept and general
compliance with the plans and specifications under the Construction Contract(s).
4. After selection of Contractor(s) and award of contract(s) by the City, the Engineer will assist
in the preparation of contract documents, including contract, performance, payment, and
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maintenance bonds and all other related City forms required to initiate construction on the
project(s).
5. Engineer will arrange apre-construction conference with City staff, Contractor(s), and all
affected utility companies.
6. The Engineer will participate in a partnering program between the selected contractor and
the City.
7. Engineer will provide periodic field representation and will monitor construction progress as
often as Engineer deems necessary. However, once every two (2) weeks the Engineer shall
attend a scheduled meeting with the project inspector and the Contractor(s) to discuss the
construction progress. A written report shall be provided to the City after each of these bi-
weeklymeetings.
8. Engineer will consult and advise the City regarding the need for any contract change orders
and will prepare change orders as required for City approval.
9. Engineer will be available for interpretation of plans and specifications as may be required
by the Contractor(s) in the field.
10. The Engineer will, with assistance from the City Inspector on the project(s), prepare and
process monthly and final pay requests from the Contractor(s) to the City.
11. Engineer will provide, in conjunction with the City, a final inspection of the project and
provide a "punch list" of deficient items to the Contractor(s).
12. Engineer will revise construction drawings as necessary to adequately reflect any revisions in
the construction from that which was represented on the plans and/or specifications.
13.Engineer will provide the City with one (1) set of mylar reproducible "Record Drawings"
within 30 days after the completion of the project including updated digital files of the new
construction for use in the City's computerized mapping system.
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