SW0001-PR010116214 638 0447
01/16/01 TUE 17:51 FAX 214 808 0447 C & B DALLAS O O Q J lij001
Carter = Burgess
ConsvIt in Plonning, Engineering, Architecture, FACSIMILE TRANSMITTAL
Construction Management, and Related Services
�D TIME:
DATE;
TO: t
FAX NUMBER:
FROM:
CARTER & BURGESS, INC.
7950 ELMBROOK DRIVE, SUITE 250
DALLAS, TEXAS 75247
OFFICE PHONE: (214) 638.0145
FAX PHONE: (214) 638 -0447
COMh1ENTS:
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NUMBER OF PAGES (INCLUDING COVER SHEET): _
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CarternSurgess
PROPOSAL FOR PROFESSIONAL SERVICES
FOR
RIVERCHASE PEDESTRIAN LINKAGE
Coppell, Texas
Prepared January 16, 2001
PROJECT DESCRIPTION
7950 Ehnbrook Drive
5uila 250
Or,llo•:, 7exos 752A7
Phonc: 21A 638 -01 a3
rax. 214.638.0447
Carter & Burgess, Inc. ( "C &B ") will provide professional landscape architectural and
engineering services for the City of Coppell ( "the City ") for the Riverchase Pedestrian
Linkage. C &B will prepare preliminary design drawings and final construction documents
for the City to utilize in publicly bidding the work.
C &B scope of work includes professional design services for a program identified by the
City to include: elevated boardwalk over a floodplain; and miscellaneous concrete trail
connections to existing Riverchase Elementary School walkway's and the existing
neighborhood trail at Bradford Street.
C &B will also retain the services of MC Surveying to prepare a site survey of the existing
conditions for use in design of the new pedestrian linkage. This scope of work has been
prepared based upon a site meeting with the City of Coppell Engineering Department on
January 8, 2001.
II. SCOPE OF SERVICES
A. SURVEYING
MC Surveying will perform a site survey of the existing site conditions in
the area for the proposed pedestrian linkage. The site survey will Include
obtaining site topography, existing trees and manmade structures within
the limits of a proposed route for the concrete trail and boardwalk linkage.
2. MC Surveying will prepare an existing conditions survey map based upon
the field survey information gathered. The base survey file will be
produced in a digital format for use in preparing design drawings for the
project.
3. MC Surveying will also prepare the legal documentation for two (2)
easements required for the project.
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B.
BASE MAP PREPARA
& SITE ANALYSIS
C.
1. C &B will obtain rom the City available information for the project area.
The City will p ovide C &B information including, but not limited to, the
following: sit utilities for above and below ground existing or proposed
utilities; eas ents and public rights -of -way; existing roads or parking
areas; drain ge information and floodplain limits; and other related
information. The City will provide this information in digital format as well
as hard copy maps and exhibits.
2. Based upon the existing information provided by the City, as well as the
information gathered in the site survey, C &B will prepare an existing
conditions base map for use in preparing design drawings and
construction documents.
3. C &B team members and City representatives will conduct a site walk
through to visually review the existing site conditions and areas for the
proposed pedestrian linkage. C &B will confirm with City representatives
the proposed program prior to beginning any actual design of the
proposed improvements.
PRELIMINARY DESIGN
C &B will prepare a preliminary layout of the proposed pedestrian linkage
based upon the City approved program. The preliminary design will
include the location of the new concrete walk connection to the
elementary school and existing neighborhood trail, as well as the
proposed elevated boardwalk across the foodplain.
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2. Based upon the preliminary design plan, C &B will prepare a preliminary
cost estimate for the proposed pedestrian connection.
3. C &B will meet with the City to review the preliminary design plan and cost
estimate to confirm overall design and obtain City of Coppell approval
before proceeding into the construction document phase of work.
CONSTRUCTION DOCUMENTS
1. Based upon approval of preliminary design plan from City, C &B will
prepare construction document drawings for the proposed pedestrian
linkage at an approximate 50% level of completion.
2. The City will provide to C &B all front end documents, contracts, insurance
requirements, general conditions, etc. for use by C &B in preparing the
contract documents book.
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020880.1301
3. C &B will submit the 50% construction documents and Table of Contents
for the contract documents and specifications to the City for final review
comments. The City will provide C &B final comments for all revisions
requested to the construction documents.
4. Based upon 50% construction documents, C &B will also prepare a final
cost estimate for the proposed pedestrian linkage.
5. Based upon the written comments from the City, C &B will prepare final
100% construction documents including drawings and specifications for
the proposed pedestrian linkage.
6. C &B will submit the plans and specifications to the Texas Department of
Licensing and Regulation (TDLR) or private contractor for the required
accessibility review.
BID PHASE
1. C &B will assist the City in preparing the advertisement for bid.
2. C &B will attend the pre -bid conference with City representatives.
3. C &B will assist the City in preparing addendum(s), if required, during the
bid phase.
4. C &B will evaluate the contractor's bids and provide a recommendation to
the City for award of contract.
CONSTRUCTION PHASE SERVICES
C &B can assist with the construction phase services for this project on an as
needed basis. These services may include attendance at pre- construction
meetings, weekly site visits, RFI's, and submittal reviews, review of shop
drawings, pay application review, final walkthrough, etc.
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III. COMPENSATION
A . Surveying (Base Information) ............ ............................... ......................$3,000.00
Surveying (Easements) ........................................... ............................... $1,500.00
Surveying Services Total $4,500.00
B. Base Map Preparation & Site Analysis .............................. ......................$2,520.00
C. Preliminary Design ............................. ............................... .....................$.5,040.00
D. Construction Documents .................. ............................... .......................$8,400.0
E . Bid Phase ................................................................... ............................... $840.00
Basic Services Total $16,800.00
Fee Total ........................... .....................$21,300.00
(plus reimbursables)
Reimbursable Expenses
Includes. but may not be limited to, all reproduction, plotting, photography, mileage,
postage, courier, fax, TDLR review fee, geotechnical services, and delivery expenses
incurred during the project. Reimbursable expenses will be paid for at cost times a 1.0
multiplier.
IV. ASSUMPTIONS
A. This scope of work is based upon the program identified by the City at a meeting
on January 8, 2001. The City has not designated a construction budget for the
pedestrian linkage at this time. Should the scope of work increase, or the City
request alternate bid items be included in the construction document package,
C &B and the City will revise this scope of services for additional compensation for
the increased design services.
B. MC Surveying will perform site survey work to obtain existing conditions such as
topography, trees, and above ground structures. This scope of work does not
include investigating or mapping existing site utilities whether above or below
ground. The City will provide all information necessary for easement
documentation and legal descriptions.
C. The City of Coppell will provide to C &B all above and below ground utility
information for existing and proposed conditions. The City will also provide all
drawings for the proposed development of Star Leaf Road.
D. This scope of work does not include any hydraulic or hydrology engineering
design services such as Corps of Engineers 404 permit preparation, FEMA Map
revision, or TNRCC permitting. Should such services be required, the City will
perform these services or contract with C &13 as additional services.
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E. City to provide 100 year floodplain surface elevation information in reference to
the proposed pedestrian boardwalk prior to start of design. This information will
be based upon existing water surface elevations as determined by City and
citywide drainage information.
F. No environmental engineering services will be provided within this scope of work
for such items as a cultural resource survey, EA, or EIS.
G. No Storm Water Pollution Prevention Plan (SWPPP) will be provided within this
scope of services.
H. This scope of work includes one (1) Public Meeting, but no presentations or
illustrative graphic presentation exhibits will be provided within this scope of
services.
I. No construction phase services will be provided within this scope of services.
The City of Coppell will be responsible for all administration and site reviews of
the construction activity or contract with C &B as additional services.
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