ST9302-CS030102T H E C I T Y O F
COPPELL
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January 2, 2003
Robert Weber, Project Manager
Ed Bell Construction
10605 Harry Hines Blvd.
P.O. Box 540787
Dallas, TX 75354-0787
Re: Sandy Lake Road Project # ST 93-02
Dear Mr. Weber:
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You have recently provided the City four letters requesting additional compensation on the Sandy Lake
Road project. You aze also requesting forty (40) additional calendaz days be added to the contract. This
project has set static for approximately nine months with no contact from your office concerning the fmal
payments, etc. Now within a span of four days, you have submitted four requests for additional
compensation on the project and additional calendaz day time. Each of these requests aze being evaluated
and will be responded to at a future date. However, I would direct your attention to your contract, the bid
specifications and the North Central Texas Council of Government Specifications for information
concerning the request for calendaz day extensions.
Item # 1.36 of the NCTCOG Specifications states that any request for additional time should be made in
writing within seven days from and after the time when any alleged cause for delay shall occur. That
same section goes on to state that if it is determined that additional days are warranted then those days
will only be provided for additional work in proportion to the value of the work to the original value of
the contract.
In addition to the NCTCOG specifications, the City of Coppell has a local amendment to the NCTCOG
Specifications which states that no extension of contract time shall be allowed unless the contractor can
demonstrate the delay caused an adverse impact to the critical path and that loss of time cannot be made
up by revising the sequence of work of the project. No critical path information was provided with your
request for additional calendaz days to be added to the project.
Prior to considering your request for calendar days, a critical path should be provided showing that there
was an actual delay on the project due to the inclusion of the extra work outlined in your four letters from
December 26-30, 2002. If it is determined that any additional time is allowable, then again that time will
be on a proportion basis of the value of the work to the value of the original contract. An example is the
request of December 27, 2002 where you are requesting that 10,300 linear feet of 2" SCH 40 PVC be
added back to the project in addition to twenty-eight (28) calendaz days added to the contract time. Based
on the value of that work in proportion to the value of the project as a whole, the only calendaz days to be
considered according to Section 1.36 of the NCTCOG Specifications would be approximately four (4)
253 PARKWAY * P.O.ROX 478 * COPPELL TX 73019 * TEL 972/462 0022 * FAX 972/304 3673
calendar days not twenty-eight (28) as indicated. Again, this is only if your critical path shows that the
inclusion of that work created a delay on the project that could not be made up through sequencing of
work.
As stated, we are reviewing the financial aspect of your requests. But at this time, we will not allow any
adjustments to the calendar day request because it was not submitted within seven days of the incident
that caused the delay and because no critical path has been submitted to show that the delay caused a real
delay to the project.
If you should have any questions or need additional clarification, please feel free to contact me at your
convenience. If not I will await your critical path information before making a determination on the
inclusion of any additional calendar days on this project.
Sincerely,
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Kenneth M. Gnffin, P.E.
Director ofEngineering/Public Works
Office 972/304-3686
Fax 972/304-7041