ST9304-CS 880720Mr. Clifford V. Keheley
Director
City of Dallas
Department of Public Works
Oak Cliff Municipal Center
320 E. Jefferson Blvd.
Dallas, TX 75203
Dear Mr. Keheley:
Increasing traffic on Beltline Road from Denton Tap Road to
MacArthur Boulevard will soon strain the capacity and safety
of that facility. Improvement of Beltline Road to a six-lane
thoroughfare, as planned, will be required to alleviate the
condition.
Beltline Road is within the corporate limits of both Coppell
and Dallas. Because of this, the responsibility for and
costs of improvement should be shared by the two cities. As
a first step in making these improvements, I am writing in
behalf of the City of Coppell to ask that the City of Dallas
consider entering into an agreement establishing
responsibility and providing for the division of the costs
for accomplishing the work. With an agreement as a basis,
planning for these improvements can proceed: engineering
plans can be prepared and construction financing can be
arranged by the respective cities.
As a point of departure I have enclosed a draft inter-city
cooperative agreement which presents a proposal for your
consideration. It:
1. follows the precedent of the agreement of the City of
Dallas, the City of Duncanville and Dallas County
for the improvement of Clark Road south of Camp Wisdom
Road;
2. is in a form simila. r to that agreement; and
3. proposes to share the cost in proportion to the property
within each city fronting on Beltline Road and
benefiting from the improvements.
Mr. Clifford V. Keheley
July 20, 1988
Page two
Although there is a bridge involved in the project, the cost
of that structure is proposed to be financed by others - and
not included as a cost of the Beltline Road project.
After you have had an opportunity to review and consider this
proposed cooperative project, I suggest that we discuss it.
In the meantime, if you or your staff need additional
information or elaboration on the draft, please telephone me
at 969-6910.
Yours very truly,
e~'~. Sch~'~j~rader
cc: JAlan Ratliff
STATE OF TEXAS
COUNTY OF DALLAS
AGREEMENT
FOR
FROM
WHEREAS, the City of Coppell, Texas, hereinafter called
"Coppell", and the City of Dallas, Texas, hereinafter called
"Dallas", desire to enter into an agreement for the design,
acquisition of right-of-way, if needed, construction of
paving and storm drainage improvements and installation of
street lighting, traffic signalization, street signs and
street furniture in connection with the Beltline Road Project
from Denton Tap Road to MacArthur Boulevard, in the cities of
Coppell and Dallas; and,
Whereas, the Interlocal Cooperation Act, Article 4413 (32c)
Vernon's Annotated Civil Statutes, provides authorization for
any local government to contract with one or more local
governments to perform governmental functions and services
under the terms of the Act; and,
Whereas, Coppell and Dallas wish to share all costs of the
project including, but not limited to, engineering and
design, acquisition of right-of-way, construction of paving
and drainage facilities, installation of landscaping and
sprinkler systems, installation of lighting, signing,
signalization, appurtenances, inspection, materials testing,
surveying, bid advertisement, and all other costs attached to
the project; and,
Whereas, beneficiaries are the City of Coppell and owners of
property in the corporate limits of Coppell fronting on
Beltline Road and the City of Dallas and owners of property
in the corporate limits of Dallas fronting on Beltline Road;
and,
Whereas, sharing the cost of these thoroughfare improvements
in proportion to the incorporated area of each city fronting
on Beltline Road represents a fair division of costs of the
project according to benefits to be received; and,
Whereas, 47% or 11,470 front feet of the 24,490 total feet
fronting on the project is in the City of Coppell fronting on
Beltline Road and 53% or 13,020 feet of the 24,490 total feet
in the City of Dallas fronting on the project street; and,
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered
into by Coppell and Dallas for the mutual considerations
stated herein:
Coppell hereby agrees to contract with Ginn, Incorporated for
the preparation of engineering design, construction plans,
and specifications for paving and storm drainage improvements
on the Beltline Road Project. The consulting engineering
contract shall be paid for by Coppell and the costs shall be
included as a cost of the project. The engineering contract
with Ginn, Incorporated will provide for the work to be
performed in three Phases.
1. Phase I: Preparation of a map establishing the right-
of-way alignment for the project and indicating the
requirement for acquisition for both permanent and
temporary rights-of-way.
2. Phase II: Preparation of preliminary plans and outline
specifications and development of estimates of cost of
construction of the project, and,
3. Phase III: Preparation of complete engineering
construction plans and specifications for the paving and
storm drainage improvements. Coppell will advertise for
bids receive, open and tabulate them, and will determine
a low responsive bidder for construction of the
improvements. It will furnish Dallas a tabulation of
bids indicating a low responsive bidder.
Coppell hereby agrees to provide:
1. A map to Dallas establishing a right-of-way alignment
for the project and indicating the requirement for
acquisition of both permanent and temporary rights-of-
way.
2. Preliminary engineering plans and outline specifications
and cost estimates to Dallas for review and approval
prior to authorizing preparation of construction plans
and specifications; and,
3. Construction plans and specifications to Dallas for
review and approval prior to advertising for bids and
award of a contract for construction.
III.
Upon approval of plans and specifications by Dallas and
certification of reservation of funding for its share of the
project cost, Coppell will advertise for bids, receive, open,
and tabulate them and will determine the low responsive
bidder for construction of the improvements. It will furnish
Dallas a tabulation of bids indicating the low responsive
bidder.
Coppell and Dallas agree to promptly initiate and complete
procedures assessing a portion of the cost according to its
own policies against adjoining benefiting owners of property
within their respective jurisdiction.
Coppell will award the contract to the low responsive bidder.
Coppell hereby agrees to establish and provide a right-of-way
alignment for the Beltline Road Project acceptable to Dallas.
Coppell further agrees to provide field notes describing any
needed temporary working right-of-way and additional
permanent right-of-way required as defined by the approved
rlgh~-o£-way alignment and the approved construction plans.
Coppell hereby agrees to acquire additional right-of-way in
Dallas and Coppell, if any is needed, in accordance with the
approved alignment and plans and as described by the field
notes provided by Coppell. Said acquisition may include the
use of eminent domain in accordance with the laws of the
State of Texas. The cost of all right-of-way acquired and
all costs related to the acquisition, including but not
limited to appraisal fees, title fees, attorneys fees, court
costs, and relocation assistance, shall be the responsibility
of the city in which the right-of-way is located.
Coppell will notify Dallas of acquisition and possession of
additional right-of-way.
Dallas hereby agrees to provide for the relocation and
adjustment of utilities located in Dallas as required by the
construction.
VII.
Coppell hereby agrees to provide for the relocation and
adjustment of utilities located in Coppell as required by the
construction.
VIII.
Coppell hereby agrees to provide for advertisement for bids
and award of contract(s) for construction of the Belt Line
Road Project and to provide for contract administration,
construction inspection, and materials testing necessary to
complete the construction in accordance with the approved
plans and specifications, subject to the financing plan
defined in Sections IX through X herein below.
Coppell and Dallas hereby agree to bear costs of the
improvements in proportion to the property within its
corporate boundaries fronting on the project street (see
Exhibit I attached): 49% of the costs born by the City of
Coppell, 53% of the cost born by the City of Dallas.
Coppell will invoice Dallas for its proportional share of the
cost of engineering upon advertisement for bids for
construction and after award of the contract will invoice
Dallas on a monthly basis for Dallas' proportional share of
the total monthly engineering and construction contract costs
and other incurred costs to be shared.
Coppell and Dallas hereby agree to provide for and share the
actual construction costs for items required for traffic
control, street lighting, street furniture when such items
are included in the construction plans and contract by mutual
agreement of Coppell and Dallas. Dallas further agrees to
provide for the total actual construction cost for items
required for utility relocation or adjustment, new sidewalks,
new driveway approaches located in Dallas and included in the
construction contract at the request of Dallas.
XI.
Coppell hereby agrees to provide for its share of the total
construction costs for the project in accordance with
Sections IX and X hereinabove.
XII.
Coppell hereby agrees to advise Dallas of all design changes
and construction change orders occurring during the
construction and to include change orders requested by Dallas
in the construction contract, subject to the approval of
Coppell and Dallas. Funding for all change orders shall be
in accordance with Sections IX and X hereinabove-
XIII.
Coppell hereby agrees to credit Dallas for any decrease in
quantities of work funded by Dallas in accordance with
Sections VIII, IX, and X hereinabove upon completion and
final acceptance of the work and to return to Dallas all
funds provided to Coppell but not required for construction
under this AGREEMENT.
Executed this the day of 1988, by the
City of Coppell, pursuant to a resolution of its City
Council adopted on , 1988 and by the City
of Dallas, pursuant to City Council Resolution No.
CITY OF COPPELL CITY OF DALLAS
Alan D. Ratliff Richard Knight
City Manager City Manager
By:
Assistant City Manager
Approved as to Form: Approved as to Form:
Lawrence Jackson Analeslie Muncy
City Attorney City Attorney
By:
Assistant City Attorney
ATTEST: ATTEST:
City Secretary City Secretary
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