ST9302-AG 930407 NIENI()RANDUNI
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., City Engineerl~
RE: Selection of Consultant for the design of Sand}' Lake Road from Denton Tap
to NlacArthnr BIrd.
Date: April 7, 1993
The City of Coppell has solicitexl and received Request for Qualifications (RFQ) from consulting
engi3eer firms for the design of Sandy Lake Road from Denton Tap to MacArthur Blvd. The
Cit~ receiv~ eighteen RFQ's. A panel of staff members has been assembled that consists of
Gary Sieb, Director of Planning, Steve Goram, Director of Public Works, Jim Ragsdale,
Purchasing Agent and Ken Griffin, City Engineer. The role of this panel is to independently
review the eighteen RFQ's apd hopefully eliminate 10 to 12 of the firms. The panel will then
convene and attempt to pare the list to four to six firms. It is the panel's intent at this point to
bring each of the firms in for presentations and to meet the panel. If needed, a
meeting will be held with the top two to three firms.
This is a large project and as such it will have a large consultant design fee attached to it. q'he
fee could be in the $500,CRX) to $600,000 range for the design of Sandy Lake Road.
It is anticipated that all meetings with the selected firms will take place during the month of May
and a recommendation for award will be presented to the City Council at the June 8, 1993 City
Cotre-oil meeting. Staff will be available to answer any questions at the Council meeting.
N '! E N I O R A N l) U NI
'Io: Mayor and City Cotmoil
i:rom: Kenneth M. Griflin, P.E., City Engineer I~
RF~: Seleclion of Consultanl for lhe design of Sandy Lake Road from Denion Tap
to MacArlhur Bird
Date: April '~ 1993
The City of Coppoll has solicited and received Request for Qualifications (RFQ) from consulting
engineer firms for the design of Sandy Lake Road from Denton Tap to MacArthur Blvd. The
City received eighteen RFQ's. A panel of staff n~embers has been assembled that consists of
Gary Sieb, Director of Planning, Steve Goram, Director of Public Works, Jim Ragsdale,
l'urchasing Agent and Ken (]riffin, City Engineer. The role of this panel is to independently
review the eighteen RFQ's and hopefully eliminate 10 to 12 of the firms. The panel will then
convene and attempt to pare the list to four to six firms. It is the panel's intent at this point to
bri!~g each of the firms in ik~r presentations ~md to meet the stuff members who would be directly
res?,onsible for the design of the project. After ~hat process, it is the desire of the panel to
t'tmher reduce the list to two t~ three qualified firms. At this point, tile panel can take two
directions. The panel can ree``,aluate tile firms and make a recommendation to the City Council
,.m the selection of one of the i'irms for the design of Sandy Lake Road or a Council
S~.~!~comrnittee of tv,,o to three members co,~dd be appointed to meet with the two to three firms
ti-,:,,t in tile opinion of the pane! is capable and competent to design the project. The Council
5,~bcommittee could then take a r{~commcndation back to tile Council as a whole for a consultant
to &sign Sandy Lake Road.
l'i:i<. is a large project and as such it ',,.'ill have a large consultant design fee attaclled to it. The
~'cc could be in the $500,00() ~o $600,000 range for the design of Sandy Lake Road.
S~:~!':' is willing to proccc:d \viti~ :.he selection of the consultant for this project in whichever
;:.~,,:mcr the Council desires. Staff will be seeking direction at the April 13, 1993 City Conncil
:::coring. It is hoped that all meetir~gs with the selected firrns will take place during the month
oi: .n, Iav and a recommendation for award would be presented to the City Council at the June: 8,
I993 City Council meeting. SialT will be available to answer any questions at the Council
meeting.
MEMO
To:
Alan D. Ratliff, City Manager
From:
Kenneth M. Griffin, P.E., City Engineer
RE:
Scope of Services for Design of Sandy Lake Road from MacArthur Boulevard
to Denton Tap Road
Date:
December 21, 1992
Attached to this memo is a Scope of Services for the design of Sandy Lake Road. The Scope of Services
includes information to be required in the request for proposal, general project information, the scope
of the work, and the evaluation criteria. Not being entirely familiar with the process the City has chosen
in the past to select the consulting engineer, I would propose the following process:
1. A request for proposal would be mailed out to approximately 10-20 consulting engineering firms
around the area. Also a notice would be placed in the paper soliciting requests for proposals
from any other firm who wishes to submit.
2. The request for proposals would be evaluated by myself, Steve Goram, and Gary Sieb.
3. Steve Goram, Gary Sieb, and myself would then decide on a short list of approximately four to
six firms which we feel are qualified to perform this type of work.
4. Review list with City Manager.
5. The short list of firms would then be interviewed by a panel consisting of myself, Steve Goram,
and Gary Sieb.
6. Review result of interview with City Manager. Schedule second interview by City Manager if
deemed necessary.
7. After the aforementioned panel has evaluated the shortlisted firms, a list of three qualified
consulting engineering firms would be submitted to either the Council as a whole or to a
subcommittee of the Council for recommendation of the design contract. The Council would then
make the final choice on who to award the contract to.
The last step involving the Council is added because of the magnitude of this design contract. If it is
your opinion that the decision should be made at a staff level, then by all means I am quite confident that
the aforementioned panel can make the final decision on the consulting engineering firm for this project.
What I hope to accomplish with this selection process is the removal of any biased opinions by
incorporating the checks and balances of a panel selection.
I would be happy to discuss this scope of services or the request for proposal process with you at your
convenience. It is my desire to formalize the scope of services and request for proposal sometime in
early January.
SCOPE OF SERVICES FOR mE DESIGN OF SANDY LAKE ROAD
FROM MACARTHUR TO DENTON TAP
The City of Coppell will be seeking requests for proposals for the engineering design associated
with Sandy Lake Road from MacArthur to Denton Tap. The proposal should contain, but not
be limited to, the following information:
1) A summary of the essential elements of the proposal, including a completion
schedule for each element.
2) The technical approach to accomplish the objectives for the assignment.
3) The related experience of the consultant and the personnel assigned to the project.
4) A management plan, including identification of the project manager and key
personnel assigned to the project. Background information on the people that will
be working on the project should be included.
5) A list and status of current activity in the City. The list should include all public
or private work within the last year and the last public or private project ever in
Coppell, regardless of when it was designed.
Project Infonnation:
Sandy Lake Road will be constructed as a four-lane divided roadway in six lanes of right-of-
way. There is extensive drainage considerations along this project, most notably at the east end
near MacArthur and near the intersection of Moore Road and Sandy Lake. The vertical grade
will need to match several existing streets and the horizonal alignment will need to take into
consideration existing right-of-way. In conjunction with the street construction, the City will
be constructing a 24" water transmission line. The design and location of the water line will be
an integral part of the design of Sandy Lake Road. It is anticipated that the water line plans will
be completed first, after the preliminary design, so that the construction of the water line can
begin prior to the construction of the street. There will need to be coordination with existing
water lines and gas lines and other utilities in Sandy Lake Road and any other utilities that may
exist. A schematic layout of Sandy Lake Road, with the existing adjacent development and
right-of-way, is included for your review. You should contact the Engineering Department to
evaluate any available information.
SCOPE OF SERVICES FOR THE DESIGN OF SANDY LAKE ROAD
FROM MACARTHUR TO DENTON TAP
Page 2
The scope of the work will be as follows:
1) Obtain and utilize all existing data.
2) Perform all necessary field surveys to accomplish the required design of the
project. This will include establishment of vertical and horizontal control.
3) Obtain soil borings and determine soil conditions at specific locations along the
proposed route.
4) Prepare cost estimates for the project.
3) Design and prepare construction drawings and specifications for the project.
4) Prepare all necessary documents for right of way acquisition.
5) Assist in the preconstruction bidding, review, and award of a construction
contract.
6) Upon completion of the project, provide a set of reproducible as-built drawings.
The Evaluation Criteria:
All proposals will be thoroughly evaluated by the City, after which negotiations will be initiated
with the City's first choice. If negotiations fail to produce an agreement, negotiations will cease
and the City's second choice will be notified and so on, until the City can come to an agreement
with an acceptable consultant. The contract will be awarded to the responsible firm whose
proposal is determined to be the most advantageous to the City considering, but not limited to,
the following factors:
1) Understanding of the project.
2) Ability to complete the project in a timely manner.
3) Qualifications of personnel assigned to the project.
4) The type of services proposed.
5) The firm's prior experience with projects of this type.
6) The City's past experience with the firm.
LISTING OF FIRMS PROVIDED INFORMATION ON THE PROPOSALS
FOR THE DESIGN OF SANDY LAKE ROAD FROM
MACARTHUR BLVD. TO DENTON TAP RD.
Graham Associates, Inc.
Centerpointe Two, Suite 400
616 Six Flags Drive
Arlington, TX 76011
Carter & Burgess, Inc.
7950 Elmbrook Drive
Suite 250
Dallas, TX 75247-495 1
Shimek, Jacobs & Finklea
8333 Douglas Avenue, #820
Dallas, TX 75225
Sverdrup Corporation
4311 Oak Lawn, Suite 300
Dallas, TX 75219
HDR Engineering, Inc.
12700 Hillcrest Rd., Suite 125
Dallas, TX 75230-2096
Binkley & Barfield, Inc.
12860 Hillcrest Rd.
Suite 222A
Dallas, TX 75230
Huitt-Zollars, Inc.
3 13 1 McKinney Avenue
Suite 600
Dallas, TX 75204
MSQ Engineering, Inc.
5495 Beltline Rd.
Suite 380
Dallas, TX 75240
Kimley-Hom & Associates, Inc.
12660 Coit Road
Suite 200
Dallas, TX 7525 1
Teague Nail & Perkins
220 W. !~ing Blvd., Suite 2
Irving, TX 75060
Rady & Associates, Inc.
910 Collier Street
Ft. Worth, TX 76102
NRS Consulting Engineers
11500 Stemmons Freeway
Suite 172
Dallas, TX 75229
JBM Consulting Engineers
15400 Knoll Trail
Suite 111
Dallas, TX 75248
The Ginn Corporation
17103 Preston Road
Suite 205
Dallas, TX 75248
Lichliter/Jameson & Associates, Inc.
1420 W. Mockingbird Lane
Suite 300
Dallas, TX 75247-4906
Lockwood, Andrews & Newman, Inc.
4521 S. Hulen Street
Suite 104
Ft. Worth, TX 76109
Weir & Associates
4300 Beltway Place
Suite 130
Arlington, TX 76018
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