WA9901-AG030527AGENDA REQUEST FORM
T N[• C I T Y - O P
COPPELL
r o
F A A 6 e n
DEPT: Engineering/Public Works
DATE: May 27, 2003
ITEM #: 10/E
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q 0403 -01 to Site Concrete, Inc. for the construction of the
Meadowcreek / Rolling Hills Water Line Installation Project in an amount of $351,700 as provided for in water
and sewer funded projects; and authorizing the City Manager to sign.
APPROVED BY
CITY COUNCIL
' i i1 J@$
GOAL(S):
EXECUTIVE SUMMARY:
Motion to Approve
M - Tunnell
S - Faught
Vote - 6 -0
Raines absent * M
On May 13, 2003 eleven bids were opened for the Meadowcreek / Rolling Hills Water Line Installation project.
The apparent low bidder was Site Concrete, Inc. Based on passed work experience with Site Concrete, Inc., it is
my recommendation that the bid be awarded to Site Concrete, Inc. in amount of $351,700.
Construction of this project will resolve an ongoing issue that the City has experienced with water line breaks
along Meadowcreek and Rolling Hills. It will also upsize the water line diameter from six - inches to the City's
current minimum eight- inches.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the Water and Sewer Funded Projects for this project.
Agenda Request Form - Revised 09/02
w
.5"e,
Document Name: #MeadowcreekWL -1 Agenda
opwir
JW
_
wat
DIR. REVIEW: Iy
��n K4.
numnam
FIN. REVIEW: ' /
T t
CM REVIEW:
SW
•MV
VnINE
D. 05 23
1]50.05
-05'W'
Agenda Request Form - Revised 09/02
w
.5"e,
Document Name: #MeadowcreekWL -1 Agenda
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: May 27, 2003
RE: Consider approval of awarding Bid/Contract # Q 0403 -01 to Site Concrete,
Inc. for the construction of the Meadowcreek / Rolling Hills Water Line
Installation Project in an amount of $351,700 as provided for in water and
sewer funded projects; and authorizing the City Manager to sign.
On May 13, 2003 eleven bids were opened for the Meadowcreek / Rolling Hills Water Line
Installation project. The low bidder was Site Concrete, Inc. in an amount of $351,700. The bids
ranged from a low of $351,700 to a high of $730,380. This is a difference of over 100% from
top to bottom. While the large spread from top to bottom is disconcerting, there were several
bids submitted near the low end of the price range. The difference between the low bidder and
the second low bidder was only $11,690 or approximately 3.3 %.
My original cost estimate for the construction of this project was $300,000. This estimate was
generated several years ago. After the design of the project and considering the difficulties of
working along a narrow roadway, my cost estimate was adjusted to approximately $450,000 prior
to the bid opening. Six bidders came in less than my revised cost estimate.
This project will replace the existing six -inch water line that runs from Denton Tap to Bethel
School along Meadowcreek Rd. and Rolling Hills Rd. The original six -inch water line was
installed in the 1970's. There have been numerous water breaks on this water line. In particular
we have had approximately six breaks near the Rocky Branch / Rolling Hills intersection. The
breaks have been associated with the corroding of the cast iron water line. The new water line
will be PVC pipe and will be increased to eight- inches in diameter, which is the minimum water
line size currently allowed within the City of Coppell.
In April 2003 an informational letter was sent to 88 residents adjacent to the project limits
providing some basic information concerning the project. Once this project is awarded by City
Council, a follow -up letter will be provided to the adjacent residents providing more detailed
information as to the contractor, length of construction and contact telephone numbers.
The low bidder on this project, Site Concrete, Inc., bid a construction time of 120 calendar days.
If this project is awarded at the May 27, 2003 Council meeting, the contractor should be in a
position to start construction sometime toward the middle of June 2003 and complete
construction near the end of August 2003.
Site Concrete, Inc. has performed numerous projects within the City of Coppell. They have been
in business since 1984 and are currently working on the MacArthur / Samuel Drainage project
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
for the City of Coppell. Recently, they have completed projects in the metroplex area ranging
from 1.1 to 7.4 million dollars.
Staff recommends the award of the Meadowcreek / Rolling Hills Water Line Installation project
to Site Concrete, Inc. in the amount of $351,700. Staff will be available to answer any questions
at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
T M IC • C 1 T Y O F
COPPELL
0,:-
T �y. O
�
May 30, 2003
Site Concrete, Inc.
Jean S. Boney, President
3340 Roy Orr
Grand Prairie, TX 75050
RE: Meadowcreek / Rolling Hills Water Line Project # WA 99 -01
Dear Ms. Boney:
At the May 27, 2003 City Council meeting, the referenced project was awarded to your firm.
Enclosed with this letter are three original contract documents. Please execute the three originals;
provide the required bonds and return two of the originals to me. One of the copies is for your file.
The inspector on this project will be Garreth Campbell. To schedule a preconstruction conference
on this project call Garreth at 972/304 -3685.
If you have any questions please feel free to give me a call.
Sincerely,
Kenneth M. Gri m, P.E.
Director of Engineering/Public Works
Office 972/304 -3686
Fax 972/304 -7041
cc: Garreth Campbell, Inspector
Larry Davis, Inspector
Rick O'Dell, Inspector
Suzan Taylor, CIP Coordinator
255 PARKWAY * P.O.BOX 470 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
Mf Zen
M
m elf
O O O 7
M N � N
$ N eT
tn
v F N N
Qa
p p p O O O O O O O S S S S S S S s ~ le
tn
le
s O S O O p O s t� M M of vi N O p p O O O d'
N � �
iL N
.Q
O O O
h O O O O O O p S O s
m rNn^ C`S. �'!.
V eT
�n M V N 7 N N
o-.1 O in
F �n N
p p p p p p p p p p p p p p O
8 ~ M
le
$ s O
.a
r7
S 8 8 S S p p S pQ
S p o p pQ O O
C O o m + O O O O O O �••' O V '^ �••' v O O O O
Q h r W N M vi N N a\ N N N O N
'^ O
� O
o try
x
s s s s 8 s s$
a
S a o o g g 8 S S p 8 o p c g g a
U V O N 7 r in h O r vi O N o O O v
vi N N N N N N r O N M
V
a
a
p o °• p
O N N p O p v O 8 8 8 h O O pO S O O S
It
a vi r V O� N ri O N v� N M � N vi Ni vi
T �D
rs! o
T g s g s g g g S S S S g s ° o, g g g g g o ° o,
M
L O l� G O Vi vi vi O vi O C C C of O `� O
N S M C 00 h Ot\ M fn M N [� h
a C
y a
7
O
s ° s ° s g g ° g g g g g g g s s
W R a W V O R O N M 00 vi O
O Qy b p pp N d� O Q\ < O O vi N N of N O
� Q
o g S 8 S g Q Q M
S p S s O O O O M O 25 25
•6 Y ° M v O s et b S a
C C �O Vi O fA
'a •C h N a N N N N N vt N O
3 � a
•a
.a
x
.� y Qpyry Qs Q q v � 8 O 'QSA �
c s s e IS s$ e s
la
�I V1 � � N M N N N •+ N � N � N O
�j/ rl
U U
z .0 o 3 � c x •� o p � Q i n ( j / . � U �e V � p ..,� ° Z' � v N" i '� C
go
ZQ O
41 E2 o
a 5 E 'c E E FF
w' a w w w"' a a o: U Co 0o U d U
w < a w
a
F�1 a
N N
o-r
O
3
F
U
O
a
z
a
F
3
a
x
O
a
d
H
A
w
O
M
O
�
F
N
S
N
ri
N
O
° n om
O
1�
O
cq
N
N
Cr
C
N
.
• O
p
O
O
p O
O
O
O
C
S
O
O
O
0
S
O
O
O
S
O
O
N
vi
N
�D
N
vi
N
oo
M
vi
v'i
FF
S
u
S
N
S
N
S
S
ON
H
O
p
O
N
O
O
O
op
h
O
M
O
vi
h
E�
•C
iL
N
N
N
CI
M
M
N
N
r�
u
O
O
Ci
NCq
C
G
C
°7
C
O
°�m
O
O
C
8
6
R
O
S
S
v
7,1->
Op
O
vi
m
�
�
O
E
�
F
O
t n
tn
N
N
M
�O
ao
S
S
h
O
O
O
Vl
O
N
S
00
O
O
O
H
O
�
pO
N
8
`/�
N
1 �
�
�
O
U
S
1�
M
00
�O
1�
N
00
N
N
M
�
vi
b
vi
r
vt
fiR
rp
C.i
rQ
O
vi
C
O
O
O
O
O
O
�
0
8
0
O
0
O
N
7
00
00
�
M
N
cl
T uo—
o
Q
s
s
s
s
s
s
8
S
s
S
S
S
S
o
o
s
o
00
a
° a
w
S
S
° o
v
n
S
S
v
N
S
n
° o
m
v�
t �
r
O;
N
�D
$R
N
14
M
00
00
M
N
M
'(+
N
C
C
S
V
° O V
O
p O
S
O
S
V
o�o
N
m
°
OM1
o
N
S
p
8
I
0
p
S
° s
g
g
O
o
g
O
O
8
O
96
O
rl�
O
O
,
T
O
1z
O
b
00
N
it
Q\
7
vi
N
N
�
F
O
N
S
S
N
N
nj
N
N
00
• O
a.
cn
e
"
°
iC
N
�
�
V.i
y
1:6
9�
Ll
�
Is
C 43
Yi
.�._
0
a
v
a
O
W
M
O
�O
N
N
00
N
h
N
N
R
N
M
N
•"'
O
a
�
8
r
wr
N
M
v
h
Yt
[