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AGENDA REQUEST FORM
T X C~ C I T T~ O F
COPPELL
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DEPT: Engineering/Public Works
DATE: June 24, 2003
ITEM #: 10
ITEM CAPTION:
Consider approval of entering into a contract with Huitt-Zollars, Inc. for the design of Coppell Road from Cooper
Lane north to Sandy Lake Road in an amount not to exceed $200,000 as provided for in CIP Funds; and
authorizing the City Manager to sign.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
GOAL(S): ,
EXECUTIVE SUMMARY:
Motion to Approve
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Vote - 6-0
York absent
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Approval of this contract will begin the process for the design of Coppell Road from Cooper Lane north to Sandy
Lake Road.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds for this project have been allocated in the Street CIP fund.
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Agenda Request Form -Revised 09/02 Document Name: #CoppellRd-]Agenda
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: June 24, 2003
RE: Consider approval of entering into a contract with Huitt-Zollars, Inc. for the
design of Coppell Road from Cooper Lane north to Sandy Lake Road in an
amount not to exceed $200,000 as provided for in CIP funds; and authorizing
the City Manager to sign.
In November 1999, Coppell voters approved a bond program that included the construction of
several roadways within the City of Coppell. Over the past few years staff has been meeting with
representatives of Huitt-Zollars, Inc. concerning the design contract for Coppell Road.
Several items caused a delay in the award of the design contract. One item was how to handle the
design of the section of Coppell Road through the historical section of Coppell. Council may
recall that was resolved recently by the removal of a section of Coppell Road, from Bethel Rd. to
Cooper Ln., from the Coppell Road project and included it with the Bethel Road project so that
the same consultant was designing all the roadway sections within the historical area.
The second item that caused a delay on the award of the project was the constructability of
Coppell Road. Coppell Road currently exists as atwo-lane asphalt roadway with borrow ditches
on each side. Right-of--way, for the most part, exists along the entire section. However, because
of the borrow ditches on each side, the ability to maintain two-way traffic was somewhat limited.
Because of the additional cost and safety issues associated with trying to maintain two-way
traffic during construction, on January 28, 2003 City Council approved a resolution to allow
Coppell Road to be maintained asone-way traffic during the period of construction.
Once that resolution was approved by City Council, the consultant redefined the scope of
services and the design fee. During the final negotiations with representatives of Huitt-Zollars,
Inc. the design fee was lowered from $225,000 to $200,000. The $200,000 represents a base fee
of $190,000 and additional services estimated at $10,000. The additional services include public
meetings and water main design.
Staff recommends approval of the design contract with Huitt-Zollars, Inc. in an amount not to
exceed $200,000. Staff will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING -EXCELLENCE BY DESIGN"