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FiUITT-ZOLLARS, INC r 3131 McKinney Ave. r Suite 600 ~ Dallas, TX 75204-2489 ~ 214.871.3311 phone ~ 214.871.0757 Fax ~ hu'dt-zollarssom
March 3, 2003
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Department
255 Parkway Boulevard
Coppell, TX 75019
RE: Coppell Road Reconstruction
Dear Mr. Griffin:
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We are pleased to submit this Fee Proposal and Contract Exhibits to the City of Coppell for
professional services associated with the reconstruction of Coppell Road.
Enclosed is a copy of Attachment 'A' and apre-design opinion of probable construction costs that
can be attached to the City's contract.
If you have any questions or need additional information, please feel free to call.
Sincerely,
-ZOLLARS~, INC.
l`
Aubrey C dcock, Jr. P.E.
Senior ce President
Attachments
Attachment 'A'
BASIC SERVICES
The Engineer agrees to render services necessary for the development and completion the
Coppell Road Reconstruction Project as outlined herein. The Basic Services, Parts I & II, to be
performed by Engineer under this Contract include the following:
Project Definition
This project consists of the preparation of surveys, reports, construction plans & details,
specifications and bidding documents for the reconstruction of Coppell Road from
approximately 150 feet south of Cooper Lane to approximately 350 feet south of Sandy
Lake Road. The Coppell Road reconstruction involves the replacement of approximately
3,500 linear feet of a 2-lane asphalt roadway with a 2-lane, minimum 33 ft. wide undivided
reinforced concrete street; the addition of sidewalks on both sides of the road; and the
construction of an improved storm drainage system. Basic Services will include field
survey work for the design and right-of-way establishment; geotechnical, and
environmental investigations; production of right-of-way, easement, construction and
bidding documents; limited construction phase services; and coordination with the City of
Coppell, design consultants, the franchised utility companies, and other applicable
agencies.
BASIC SERVICES -PART I
Detailed Scope of Basic Services -Part I
Basic Services - Part I will consist of five phases as follows:
Schematic Design
• Preliminary Design
Final Design
Project Bidding
• Construction
Attachment 'A'
adopted plan.
5. Develop preliminary stormwater design. All drainage design will be limited
to within 100 feet of the proposed right-of-way.
6. Develop preliminary roadway cross-sections.
10. Use preliminary designs to determine effects on private property.
11. Develop preliminary construction sequencing plans.
12. Determine right-of-way and easement needs.
13. Develop preliminary bidding and contract documents. The bid schedule will
also include a description of bid items to clarify what is included with each bid
item.
l4. Prepare an opinion of probable construction costs utilizing the preliminary
design.
15. Submit 1 set of preliminary plans to the franchised utility companies for utility
coordination. Meet with utility companies as needed to discuss the proposed
improvements and any easement requirements they may have.
17. Submit 2 sets of preliminary plans and bidding documents to the City for
review, comment and approval.
C. Final Design
1. Meet with the City to receive review comments on the preliminary design
prior to proceeding with the production of final documents.
2. Prepare final construction plans on 22" x 34" sheets with a scale of 1" = 20'
horizontal and 1 " = 5' vertical, except as noted, for the following:
a. Cover Sheet
b. Quantity Summary Sheets
,., ,
c. Construction Sequencing (Scale: 1" = 40~
d. Typical Paving Sections and General Notes
e. Paving Plans /Profiles and Details
f. Drainage Area Map and Calculation Sheets (Scale: 1 " = 100
3
Attachment 'A'
g. Stormwater Plans /Profiles and Details
h. Pollution Control Plans and Details (Scale: 1" = 40~
i. Roadway Cross-Sections (Scale: 1" = 20' H, 1" = 4" V)
2. Prepare final Bidding and Contract Documents for construction.
3. Prepare final Opinion of Probable Construction Costs.
4. Submit two sets of final plans to the City for approval.
5. Complete final plans to reflect final review comments.
6. Submit 1 set of final plans to the franchised utility companies for final utility
coordination.
7. Submit 1 set of plans to the Texas Department of Licensing and Regulation
for review and approval of the pedestrian related elements of the project. City
to reimburse Engineer for review fee.
D. Project Bidding
1. Assist the City in preparing the advertisement for bids.
2. Prepare 20 copies of the final plans, specifications and bid documents for
distribution by the City to plan houses and potential bidders.
3. Attend pre-bid conference.
4. Answer bidder questions and prepare necessary addenda.
5. Tabulate bids.
6. Evaluate bids and make a recommendation to the City for the award of a
construction contract.
E. Construction
1. Assist the City in conducting apre-construction conference.
2. Provide 6 full-size (22"x34") & 6 half-size (11"x17") sets of plans and
contract documents for use by the City during construction. Provide 6 full-
size (22"x34") sets of plans and contract documents for use by the Contractor
during construction.
4
Attachment A'
3. Visit the project site once every two weeks to observe the progress of
construction. One of the visits each month will also include a project meeting
with the City's inspector and the Contractor. The Engineer will prepare a
written report after each meeting.
4. Review submittals and shop drawings required of the Contractor by the
contract documents.
5. Answer questions from the Contractor submitted through the City during
construction.
6. Provide cursory reviews of Contractor's pay estimates after the City and
Contractor have agreed on the completed work for the pay period.
7. Participate with the City and Contractor in conducting a final walk through
and compilation of a "punch list" detailing items to be completed by the
Contractor to complete the project.
8. Upon completion of the Work, the Engineer shall compile for and deliver to
the City a reproducible set of Record Documents based upon the marked-up
record construction drawings, addenda, change orders and other data furnished
by the Contractor. These Record Documents will show significant changes
made during construction. Because these Record Documents are based on
unverified information provided by other parties, which the Engineer shall
assume will be reliable; the Engineer cannot and does not warrant their
accuracy. The Record Documents will contain the following warning: "These
Record Documents have been prepared based on information provided by
others. The Engineer has not verified the accuracy and/or completeness of
this information and shall not be responsible for any errors or omissions that
may be incorporated as a result of erroneous information provided by others."
Provide the City with one set of mylars of the record documents.
F. Services Not Included in Basic Services Part I
I. Trench excavation safety plan.
2. Detailed traffic control and detouring plans in accordance with M(7TCD.
5
Attachment A'
BASIC SERVICES -PART II
Detailed Scope of Basic Services -Part II
Basic Services - Part II will consist of seven phases as follows:
Right-of-Way Surveying
Topographic Surveying
Pre-Construction Surveying
Post-Construction Surveying
GeotechnicalInvestigation
Reimbursable Expenses
A. Right-of-Way Surveying
Horizontal and vertical control will be established and tied to available City
control and the control that will be established for the Sandy Lake Road and
Bethel Road projects. Two permanent control points will be set along Coppell
Road for future reference.
2. Record research at the County to determine ownership and existence of
easements and right-of-way on the properties affected by the proposed
roadway.
3. Perform field surveys to locate existing rights-of-way, property lines,
boundary comers and easements for all parcels affected by the proposed
roadways. Review of County information and field data to establish the
existing right-of-way for the roadway.
4. A Registered Professional Land Surveyor will prepare individual parcel
exhibits and legal descriptions to delineate the areas proposed for right-of-way
dedications and easements. The parcel exhibits and legal descriptions will be
suitable for inclusion in right-of-way and/or easement deeds to be prepared by
the City. This task allows for the preparation of 15 land descriptions and
exhibit maps.
5. Set property corners on all new right-of-way and/or easement parcels that will
be acquired by the City.
6
Attachment A'
B. Topographic Surveying
Perform field topographic surveys to compile sufficient data for design.
Cross-sections will be taken at 50 ft. intervals, 120 ft. wide maximum width
and include all driveways, lead sidewalks and cross streets. Produce a
topographic map with aone-foot contour interval suitable for civil design.
2. Obtain field data on existing franchised utilities above ground and as located
and uncovered by the owners of the utilities.
3. Obtain field data on existing City water mains, wastewater lines, storm sewer
mains, traffic signals and streetlights.
4. Tie-in and identify all trees, shrubs, landscaped areas, sprinkler heads,
irrigation controls and valves, mailboxes, walls, signs and other features that
are within the area to be surveyed.
5. Survey wetland areas identified and located by others and include information
on the topographic survey.
C. Pre-Construction Survey
A Registered Professional Land Surveyor will prepare a Horizontal and
Vertical Control Plan to be used by the Contractor during construction.
2. Provide horizontal construction control to be used by the Contractor during
construction by staking the proposed roadway centerline at 500-ft. intervals
and including P.C.'s, P.T.'s, P.I.'s and street intersections.
3. Provide vertical construction control to be used by the Contractor during
construction by establishing three temporary benchmarks for the project tied to
the previously established control network.
D. Post-Construction Survey
Restake property and easement corners at the conclusion of construction.
Surveying services not included in the surveying scope of work are as follows.•
1. Daily construction staking for the Contractor throughout the duration of the
construction contract.
2. Restaking of horizontal and vertical control knocked out during construction.
3. Surveying to determine final quantities to be used in the final pay estimate.
7
Attachment 'A'
E. Environmental Investi a~ lion
Underground Storage Tank Investigation -Engineer will conduct a field
investigation of the project area to look for evidence of underground storage
tanks. A database search will be conducted to determine the presence of
PST's within the right-of-way.
2. Jurisdictional Waters and Wetlands Assessment and Delineation -Engineer
will conduct an investigation to delineate location and extent of areas that
have a high potential of being jurisdictional waters of the United States
(including wetlands) within the subject property. Initial efforts will involve
analysis of National Wetland Inventory Maps, the Dallas County, Texas Soil
Survey, and the most recent aerial imagery to locate areas of highest
probability. This will be followed by a field reconnaissance to investigate
suspect areas on the ground to fully document wetland criteria using the
USACE 1987 Manual. Observations will be made regarding predominant
vegetation, soil characteristics, and hydrology indicators to ascertain the
areas that meet the requisite criteria for wetlands. Data Forms will be
completed documenting predominant vegetation, presence or absence of
redoximorphic features in the upper 18" of the soil profiles, and the presence
or absence of hydrology indicators.
Regulations require that the City will exercise avoidance and minimization
of impacts to jurisdictional waters and wetland areas. The results of this
investigation will be included in a letter report to the City accompanied by
maps and photos, which will indicate the delineated locations and acreage of
all identified waters within the project limits, with recommendations for
permitting and / or property management strategies. Upon completion of
this task, Engineer will meet with City to discuss design strategies aimed at
minimizing future permitting difficulties and recognizing existing barriers to
development.
3. Research of Potential Historic Structures - In general compliance with
Federal and State regulations regarding historic structures, the Engineer will
prepare a submittal of affected structures to the Texas Historical
Commission to determine eligibility for the national Historic register. As
required, the Engineer will also coordinate with other agencies and / or
organizations as appropriate regarding the status or significance of the
structure. When this determination is made, options will be reviewed as to
the ultimate future of the structure, including but not limited to demolition,
disassembly and relocation, or preservation in-place.
4. Storm Water Pollution Prevention Plan and Notice of Intent (NOI) -
Engineer will prepare a comprehensive Storm Water Pollution Prevention
8
Attachment A'
Plan (SW3P) along with the required Notice of Intent (NOI) for the
construction portion of the project.
The following items are not included in the environmental investigation. Should
the following items become necessary, a scope and fee will be negotiated with the
City prior to commencing work.
a. Mitigation design efforts for waters, wetlands and habitat areas.
b. Mitigation for tree loss within and outside the ROW.
c. USACOE 404 Permitting
F. Geotechnical Investi ation
Engineer will contract with a Geotechnical Firm to provide the following services:
The purpose of the geotechnical investigation will be to sample and evaluate
subsurface conditions along the proposed project alignment and from this data
develop engineering design parameters for design and construction of the proposed
improvements and provide recommendations regarding these improvements.
Field Exploration: A total of 8 borings, spaced at 500 feet, and sampled to a
depth of 10 feet are planned for the project. Surficial soils will be sampled
using a seamless tube sampler. Groundwater level observations will be made
at each boring location at completion. Borings will be backfilled after water
level measurements are taken.
2. Laboratory Testing: The sampled soils will be tested in a laboratory to
evaluate their pertinent engineering properties. Classification tests will
include liquid and plastic limits, dry unit weight, percent passing a No. 200
sieve, and moisture content tests. Calibrated hand penetrometer tests will
be performed to evaluate the consistency of the surficial soils. A lime-PI
series test will be performed to determine the optimum lime dosage for
lime treatment of subgrade clays.
3. Geotechnical Report: The results of the field and laboratory work will be
evaluated to develop recommendations for the reconstruction of the roadway.
Four copies of the report will be provided and include a plan of borings,
laboratory tests results, recommendations for a concrete pavement section,
subgrade preparation procedure including optimal lime dosage, and a
discussion of potential construction problems based on the subsurface soil
and groundwater conditions at the site.
4. Material testing during construction has not been included within the scope
of this investigation.
9
Attachment 'A'
G. Reimbursable Expenses
Reimbursable expenses accrued through printing as described in the Basic Services,
printing fees at the County, filing fees, review and processing fees, mileage, delivery
fees, long distance phone calls and other out-of-pocket expenses, shall be reimbursed
at cost upon receipt of an invoice from Engineer.
ADDITIONAL SERVICES
The Engineer agrees to render additional services as mutually agreed to by the City and
Engineer. The Additional Services to be performed by Engineer as directed by the City under
this Contract include the following:
Preparation for and attendance at additional public meetings, beyond the 3 public meetings
included in Basic Services, called by the City to discuss the project with the citizens of Coppell.
Evaluate input from these additional public meetings. The additional public meetings shall be
invoiced on an hourly basis with a budget of $ 2,000.00 per meeting. This scope of work shall
include 2 additional meetings for a total budget of $ 4,000.00. Additional meetings beyond this
scope will be negotiated with the City.
2. Prepare plan /profile drawings for the construction of a new 12-inch water main with valves,
fire hydrants, services and appurtenances along Coppell Road from Bethel Road to Sandy
Lake Road. Plans will be prepared with a horizontal scale of 1" = 40' and vertical scale of 1"
= 5'resulting in four drawings. This task shall be completed for a lump sum fee of
$ 6,000.00.
10
Attachment 'A'
Fee Schedule
Basic Services -Part I
Design
Bidding & Construction
Total Basic Services -Part I
Coppell Road
Bethel Road to Sandy Lake Road
Basic Services -Part II
Right-of-Way Surveying
Right-of-Way Exhibits & Legal Descriptions
Topographic Surveying
Pre-Construction Surveying
Post-Construction Surveying
Environmental Investigation
Geotechnical Investigation
Reimbursable Expenses
Total Basic Services -Part II
Additional Services
Public Meetings (2 meetings assumed at $2,000 per meeting)
Water Main Design
Total Additional Services
$ 102,000.00
$ 18,000.00
$ 120,000.00
$ 30,000.00
$ 15,000.00
$ 20,000.00
$ 3,000.00
$ 4,000.00
$ 15,000.00
$ 6,000.00
$ 2,000.00
$ 95,000.00
$ 4,000.00
$ 6,000.00
$ 10,000.00
Total Maximum Fee $ 225,000.00