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1100 Macon Street, Fort Worth, Texas 76102
(817) 336-5773 (817) 336-2813 FAX
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MEMORANDUM
To:
From:
Date:
Re:
Ken Griffin, PE-City of Coppell
Jay Volk
October 24, 2003
West Sandy Lake Road Project
NOTE: FOLLOW-UP NOTES FROM THE MEETING ARE IN RED ITALICS,
ATTENDANCE:
Ken Griffen, PE, Oir, Of Engineering & Public Works - City of Coppell
Suzan Taylor, C,IP Coordinator - City of Coppell
Mike Jones, PE - TNP
Jay Volk, PE - TNP
Matt Atkins, E/, T - TNP
I. Introduction of Plans
a, Browse plans for broad explanation of design and some assumptions made
during the preliminary design phase
b, Highlight areas that may differ from schematic plans or that need additional
detail during final design
c, Location of signal lights - Pole locations at Royal Lane and State Road shall
be conducive to future extension to the north. Ensure that mast arm lengths
are adequate to provide left turn signalization for the ultimate roadway
section. TNP to evaluate other options for the location of the pole in the
median at Coppell Road North.
d, Location of median openings in Royal Lane - Add median opening for
southbound left turn into drive near Station 10+00. Relocate inlet on
southbound lane to accommodate future drive to the west
II. Transitions to existing pavements
a, West end-four (4) lane extension to S,H, 121
TNP to pursue the 4-/ane transition to the northbound service road for SH 121
and coordinate with TxOOT
b, East end-curb & gutter section
No curb and gutter but divided with grass in the median. TNP to evaluate
drainage options, including collecting runoff in the median area by creating a
gentle swale and adding a grate inlet over future lateral line.
III. Construction Sequencing Plan
Page 1013
Need to provide pedestrian crossing from the Oakbend Addition to the north
along Coppell Road Norlh Plans need to indicate that Coppell Road Norlh to
be closed only during summer months when school is out City does not want a
detour plan that promotes routing traffic through residential streets, TNP to re-
evaluate the closure time for Coppell Road Norlh,
IV. Pavement Marking Plan
Suzan to check on revised standards regarding types/layout of buttons.
Signage will be handled the same way as on East Sandy Lake Road, Speed
limit will be the same as it is posted now.
V. Existing Irrigation Systems
This will be handled with a lump sum pay item and very specific language in the
Specifications noting the locations of existing irrigation systems and clearly
defining the Contractor's responsibility to preserve and protect the existing
landscape improvements and to replace any landscaping that dies during
construction. The City and Tnp will meet with HOA's at the appropriate time to
coordinate and discuss options for proposed improvements, In parlicular, there
are questions about the area in front of the Oakbend Addition.
VI. Utility Coordination
Date for quarlerly utility coordination meeting set as: November 13, 2003 at
2:00 pm. TNP to send preliminary plans to utility companies prior to meeting,
Suzan and Matt to coordinate on utility contact information.
a, Send utility companies copies of preliminary plans
b, Coordination meeting
c, Identify all conflicts
d, Establish relocation schedule
VII. Right of Way
TNP to prepare right of way exhibit for the parcel on the southwest corner of
West Sandy Lake Road and Royal Lane. All other parcels will be prepared
when City has reviewed preliminary plans.
a. Confirm limits/Parcels
b, Schedule
VIII. Landscape Issues
a, Setup meeting with Parks Department & Newman, Jackson, Bieberstein,
Inc,
TNP to provide dates to Suzan for coordination of meeting
IX. Public meeting
Public meeting will be in the Spring of 2004 after construction schedule is
determined. Suzan will check with Dallas County to determine if there will need
to be any additional public meetings in order to comply with the County's public
involvement process related to their cost parlicipation in Phase 2 of this project
a, Datellocation
b, Information/exhibits
c, Format
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x. Other Items
a. TNP to determine if there will be any 404 issues related to breaching the
dam and draining the pond for the proposed outfall channel across the
Ferguson Realty property.
b, Next meeting date: November 25, 2003
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