SS9901-AG040323AGENDA REQUEST FORM
COPPELL
DEPT: Engineering
DATE: March 23, 2004
fl'EM #: 13
ITEM[ CAPTION:
stkOv~
Consider approval of awarding Bid/Contract #Q-1203-02 to Lew'is Construction Company for the construction
of Deforest Road Lift Station Improvements Force Main Lines 'A' & 'B' in an amount of $1,177,506 as provided
for in water and sewer CIP funds; and authorizing the City Manager to sign.
GOAL(S):
IIII
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Suhy
S - York
Vote - 7-0
EXECUTIVE SUMMARY:
Approval of this contract for the construction of Deforest Road Lift Station hnprovements Force Main Lines 'A' &
'B' will allow for upgrades to the sanitary sewer system.
Staffwill be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the 1999 Water and Sewer CIP accounts.
Agenda Request Form - Revised 02'04
Document Na ne: #DcforeslContract-I AG
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To:
From:
Date:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
March 23, 2004
Consider approval of awarding Bid/Contract #Q-1203-02 to S.J. ~
Construction Company for the construction of Deforest Road Lift Station
Improvements Force Main Lines A & B in an amount of $1,177,506 as provided
for in water and sewer CIP funds; and authorizing the City Manager to sign.
On February 10, 2004 the City of Coppell received and opened seven bids for the construction of
Force Main Lines 'A' & 'B'. Force Main Lines 'A' & 'B' generally run from the existing Sandy
Lake Road Lift Station south to the intersection of MacArthur Blvd. and Belt Line Rd. Along
that path it will travel through MacArthur Park to the median of MacArthur Blvd. and then be
installed in the median of MacArthur Blvd. until it approaches the railroad tracks near Belt Line
Road. At that point, it will be bored back under northbound MacArthur Blvd. to tie into an
existing 30" sanitary sewer line that flows to the Trinity River Authority. Utilizing the open cut
method wilI require that some trees along the median be removed. In areas where possible, we
have attempted to bore under existing trees and median openings. The total length of the
construction is 5,515 linear feet, and of that amount 1,220 will be bored to avoid existing trees
and avoid cutting portions of the roadway. This is approximately 22% of the total project.
The project was bid two different ways. One bid was for a traditional open-cut installation. The
City received four bids for the open-cut installation. Those four bids ranged from $1,157,799 up
to $1,974,772.19. The bidders for the traditional open-cut are shown on the hid tab as
Alternative II.
The City of Coppell also bid this project with a directional drilling alternate. This is a concept
where bore pits are installed at various locations and the pipe is installed beneath the roadway
without the need to open-cut the roadway. The City also received four bids for the directional
drilling concept. Those bids ranged in price from $1,487,892 up to $1,920,702.
The apparent low bidder on the project was Atkins Brothers for the open-cut alternative.
However, Atkins Brothers failed to provide a bid affidavit with their proposal; therefore, they
were disqualified from the bid (see attached letter from the Purchasing Agent).
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
The second low bidder on the project was also an open-cut proposal by S.J. Louis in the amount
of $1,177,506. The consultant for the project, Turner, Collie and Braden has completed the
reference checks on S.J. Louis. As can be seen on the attached letter from Ted Sugg, with
Turner, Collier and Braden, S.J. Louis is in good standing with past clients and is capable of
constructing the referenced project.
The award of this project for construction will be the first in a series of four awards for lift
station and force main improvements. For some time now, the city has been working on
upgrades to the Sanitary Sewer System to handle increased development over the last few years.
The other three projects are the construction of Force Main 'D', which is from the Deforest Road
Lift Station to the Sandy Lake Road Lift. That project should be presented for award at the April
13, 2004 City Council meeting. The next project is the rehabilitation of the Sandy Lake Road
Lift Station.
The last project is a complete rebuild of the Deforest Road Lift Station. In essence, the Deforest
Road Lift Station will be demolished and a new lift station will be built immediately east of the
current lift station. The new Deforest Road Lift Station will have improved odor control and
pumping capacity.
The engineer's estimate for the construction of Force Main Lines 'A' & 'B' was $1,018,500.
Staff recommends award of the contract for the construction of Force Main Lines 'A' & 'B' to
S.J. Louis in an amount of $1,177,506 with an estimated completion time of 200 calendar days.
Staff will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING . EXCELLENCE BY DESIGN"
March I0, 2004
TC&B Project No. 052131124.0001
Mr. Ken Griffin, P.E.
Director of Engineering & Public Works
City of Coppell
255 Parkway
Coppell, TX 75019
Re: Deforest Force Main Line A & B
Dear Sir:
Atkins Brothers was the apparent low bidder for Force Main Lines A&B Alternative II (Ductile
Iron by Open Cut) and the apparent overall low bidder with a bid of $1,157,799. Unfortunately due
to the bid affidavit being omitted from the submitted bid package, Atkins bid was rejected by the
City of Coppell.
S.J. Lewis Construction was the apparent second low bidder for Force Main Lines A&B
Alternative II (Ductile Iron by Open Cut) and the apparent second overall low bidder with a bid of
$1,177,506. Turner Collie & Braden (TCB) has received the requested reference information fi'om
S.J. Lewis Construction. We have called references from City of Plano, City of Irving, City of
Tyler, and the Trinity River Authority. Based on information provided by S.J. Lewis Construction
and received from the references, it appears that S.J. Lewis Construction is in good standing with
past clients and is capable of constrncting the referenced project.
TCB also received a copy ora 2002 financial report and a 2004 equipment inventory list for S.J.
Lewis. TCB has not confirmed this information and has not performed a legal or financial
background check or evaluation of S.J. Lewis construction.
If you have any questions or require additional information, please call me at 972-735-3048.
Sincerely,
Ted B. Sugg, P.E.
Pr~ectManager
TBS:tbs
T H IE C: I T Y 0 F
COPPELL
March 17, 2004
ro~
From:
Re:
Ken Griffin, City Engineer
Jerod Anderson, Purchasing Agent
Bid Q-1203-02 Force Main Line A&B
On February 10, 2004 the City of Coppell accepted bids for bid Q-1203-02 Force Main
Line A&B. Seven bids were received. However, Atkins Bros. failed to submit a bid
affidavit. Therefore, their bid is incomplete and is rejected.
The remaining six bids will be reviewed for award.
If you have any questions or concerns please contact me.
BID TABULATION: LIFT STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01
LINE 'A' & 'B' ALTERNATIVE I
Item Quantity Unit
Description Hall-Albert Mastec Barson Utilities Insituform
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1-1 4,566 LF ~0" DIPS HDPE DR 17 Force Main by Directional Dffiling 112.0(} 511,392.0( 187.0( 853,842.0t 203.0( 926,898.0~3 267.0( 1,219,122.0(
1-2 36 LF .~4" SDR 26 PVC Gravity Main by Bore / No Encasement 425.0( 15,300.0( 860.0( 30,960.01 556.0( 20,016.0( 650.00 23,400.0(
I-3 80 ' LF -Y4" SDR 26 PVC Gravity Main by Bore w/36" Steel 510.0( 40,800.0( 863.0( 69,040.00 634.00 50,720.0( 800.00 64,000.0(
I4 788 LF 30" DIPS HDPE DR 17 Force Main by Directional Drilling 212.0C 167,056.0( 226.0( 178,088.00 360.00 283,680.0( 330.00 260,040.00
I-5 2 EA knstali 5'-0" Diameter Precast Concrete Manhole 8,300.0( 16,600.0( 12,725.0( 25,450.00 9,175.00 18,350.0( 35,000.00 70,0(0.00
1-6 I EA Lnstall 5'dP' Diameter Precast Concrete Manhole on Existing 5,800.0( 5,800.00 16,927.0( 16,927.00 10,667.00 10,667.0( 39,000.00 39,000.00
I'PA Gravity Main
I-7 I LS ?IDPE Fit~ngs 27,000.0( 27,000.00 42,999.00 42,999.0( 648.00 648.0( 10,000.0( 10,000.00
I-8 0.44 TN Ductile Iron Fit6ngs 7,600.0( 3,344.00 11,061.00 4,866.84 34,324.00 15,102.51 6,00~.0( 2,640.0(}
1-9 I LS ~irectional D611ing Access Pits 205,0~0.0( 205,000.00 255,740.00 255,740.0( 82,548.0( 82,548.0~ 150,000.0( 150,00(.0~3
1-10 1 LS ~DPE Pipe Handling for Line 'A' 350,000.0( 350,000.00 11,604.00 I 1,604.0( 160,052.0~3 160,052.0( 24,00~.0( 24,000.0(
Iql t kS ~DPE Pipe Handling £or Line 'B' 125,000.0( 125,000.0(} 8,126.00 8,126.0( 82,106.0( 82,106.00 5,000.0( 5,000.0(
1-12 2 EA ~ine 'A' Thrust Restraint Blocks 1,000.0( 2,000.0( 8,007.00 16,014.0( 3,612.0( 7,224.00 2,500.0( 5,000.0(
1-13 2 EA ~ine 'B' Thrust ResUaint Blocks 1,000.0( 2,000.0( 8,007.00 16,014.0( 3,950.0( 7,900.0( 2,500.0( 5,000.0(
1-14 I kS 4ydrosta6c Pipe Testing of Line 'A' 4,400.0( 4,400.0C 8,072.00 8,072.0( l 1,245.0£ 11245.0(} 10,000.0( 10,000.0(
1-15 1 LS tydrostatic Pipe Testing of Line 'B' 2,000.0( 2,000.0( 9,737.0( 9,737.0( 5,220.0( 5,220.0( 5,000.00 5,000.0(
1-16 I LS Storm Water Controls 5,800.0( 5,800.0{ 14,535.00 14,535.0( 23,260.0( 23,260.0( 3,50(.00 3,500.0(
1-17 I LS Implementation of Traffic Control Plan 4,400.0( 4,400.0( 7,156.0( 7,156.0( 21,475.0( 21A75.0~ 25,000.00 25,000.0(
Caleadar Days 210 250 120 270
$
1,920,
702.00
No Bid Atkins
No Bid SJ Louis
No Bid Bar Constructors
BID TABULATION: LIIrF STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01
LINE 'A' & 'B' ALTERNATIVE II
QuantilyUnil
Description Atkins Brothers S J Louis Bar Constructors Barson Utilities
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Il-1 3,592 LF 20" Ductile Iron Force Main by Open Cut 71.01 255,032.0( 119.01 427,448.0( i49.01 535,208.0C i96.01 704,032.00
1I-2 214 LF 20" Ductile Iron Force Main by Bore/No Encascment 580.0( 124,120.01 340.0( 72,760.0( 510.01 109,140.01 525.0( 112,350.01
II-3 802 LF 20" Ductile Iron Force Main by Bore w/36" Steel 500.00 401,000.0( 340.0C 272,680.0( 510.01 409,020.0( 550.0( 441,100.01
Enc~sement
II4 36 LF 24" SDR 26 PVC Gravity Main by Bore/No Encasement 200.00 7,200.0( 350.0( 12,600.0( 490.0( 17,640.0( 556.0( 20,016.01
II-5 80 LF 24" SDR 26 PVC Gravity Main by Bore w/36" Steel 400.00 32,000.0( 350.0( 28,000.0( 490.0( 39~200.01 662.0( 52,960.0£
Enc~seweat
11-6 703 LF 30' Ductile Iron Force Main by Open Cut 95.00 66,785.0( 156.01 109,668,01 160.01 112,480.01 168.01 118,104.01
II-7 88 LF 30" Ductile Iron Force Main by Bore w/4g" Steel 585.00 51,480.01 503.0( 44,264.0( 580.0( 51,040.01 645.00 56,760.0(
Encasemeat
II-8 15.07 TN Ductile Iron Fittings 4,000.00 60280.0( 4,800.0( 72,336.0( 6,400.00 96,448.0( 8,217.00 123,830.ic~
11-9 7 EA 4" Combinafon Sewage Air Vacuum / Air Release Valve 4,500.00 31,500.01 6,850.0( 47,950.01 5,100.00 35,700.0( 23,280.00 162,960.01
w~Vlanhole
Il-10 4 EA Bore Under Existing Tree / No Encasement 1,200.00 4,800.0( 3,000.0( 12,000 00 11,000.00 44,000.0( 7,935.00 31,740.01
11-11 1 LS Sod / Hydro Mulch 17,000.00 17,000.01 40,000.0( 40,000.00 14,000.00 14,000.01 54,280.00 54,280.0(
Il-12 I LS Implementation of Traffic Contcol Plan 10,000.00 10,000.01 10,000.01 10,000.00 11,900.00 11,900.01 21,5i8.00 21,518.01
ii-13 I LS Dev. & Install Storm Wate~ Pollution Prevention Plans 5,00().0( 5,000.0( 5,000.0( 5,000.00 1i,500.00 11,500.01 32,535.00 32,535.0~
11-14 2 EA Install 5'4)" Diameter Precast Concrete Manhole 4,900.00 9,800.0( 3,700.0( 7,400.0(I 3,800.00 7,600.0( 7,372.00 14,744.0(
II-15 1 EA hstall 5'4)" Diameter Precast Concrete Manhole on Existing 12,000.00 12,000.0( 5,400.0( 5,400.00 4,60(.00 4,600.01 7,698.00 7,698.01
FRA Gravity Main
I1-16 I LS ~ydrostatic Pipe Tes0ng of Line 'A' 4,000.00 4,000.0( 7,000.00 7,000.00 5,500.00 5,500.0~ 9,945.0(3 9,945.00
1I-17 1 LS ]ydrostatic Pipe Testing of Line 'B' 1,000.00 1,000.0( 3,000.00 3,000.0(3 2,400.00 2,400.00 10,200.0(3 10,200.00
Calendar Days 150 200 240 180
$1,092,997.00 $1,177,506.00 $1,507,376.00 $1,974,772.19
No Bid Hall-Albert
No Bid Mastec
No Bid lnsituform
* Error in Total / Incomplete bid (no bid affidavit attached)
Proposed Sanitary Sewer Force Main
Line "A' and Line "B"
City of Coppell Project SS99-01