ST9304-CS000928 (4) BELT I2NE ROAD PRO. FECT 91-829
~on Tap Road to MaeArthur Boulevard)
PRE~ONSTRUCTION CONFERENCE
A. WORK ORDER DATE:
The goal is October 2000. What date are we projecting?
NEED REPORT ON STATUS. ANY COMMENTS OR USEFUL INFORMATION TO
BE ADDED BY THE FOLLOWING?
2. TXU ELECTRIC (TRANSMISSION): --
4. TXU GAS (TRANSMISSION): ~of
5. AT&T: '- ~o~ ~>-~
?. SWB: ' ~'~ ~"~
8. SPRIN~:
9. MCI WORLDCOM:
10. CITY WATER:
11. EMERGENCY AND ROUTINE UTILITY CONTACTS:
AH utility companies are requested to provide the nnnle and phone nmnber for
personnel as well as telephone nmnbers for which the appropriate persons can
be reached during non-working hours emergencies and on weekends.
uTn.ITY COMPAN~-q MAY _Rlr. Kxcuslr. I~ AT THtq TIME.
:~ ] T I 1IF I [ i i
BELT IANE ROAD PROJECT 91-829
(Denton Tap Road to MacArthur Boulevard)
PRE-CONSTRUCTION CONFF_~g~NCE
Page 2
C. COHTRACT ADMINISTRkTION:
1. Status of executing thc contract:
2. Have paperwork items indicated in "PRE-CONSTRUCTION ITEMS* been
accomplished? (Review items)
3. Insurance Certificate: Must be kePt current.
4. EPA 'NOTICE OF INTENT"; status of getting the paperwork submitted:
ALSO REMINDER ABOUT ANY SUBCONTRACTORS WHO MUST ALSO
CERTIFY UNDERSTANDING OF THE PLAN.
5. Discussion of estimate procedures and reminder about required monthly form the
contractor must provide.
D. CITY PARTICIPATION:
The City of Coppeli and the City of Dallas may, through Dallas County's field
representatives, inspect work relating to City facilities. However, all orders, instructions
and approvals to the contractor must and will come through Dallas County.
E. CONSTRUCTION:
1. SUGGESTED CONSTRUCTION SEQUENCING:
Does contractor anticipate a need to request something different than what is
indicated in thc plans? l%v~ ~ l~ o ~ Irz,~ ~,-~,~
2. TRAFFIC CONTROL OFFICER:
Contractor*s designated individual to immediately handle any correction, change
or adjustment is?
BELT I.Rn~E ROAD PROJECT 91-829
(Denton Tap Road to Mae. Arthur Boulevard)
PRE-CONSTRUCTION CONFERF~CE
Pa~e Three
3. MAINTENANCE OF TRAFFIC AND ACCESS TO PROPERTIES:
Belt Line Road and access to all properties must remain open at all times.
Exceptions to this will be considered only upon written requests. Written requests
must and will be handled through Dallas County. In no instance, however, will
the safety and convenience of the public be sacrificed for the convenience of the
Contractor.
4. JOB SUPERINTENDENT:
It should be emphasized that the project superintendent must be a full time
employee of Zachry Construction Corp. and be available on the project aa well as
being capable and if necessary to have the authority to carry out appropriate
directives from Dallas County promptly.
5. SPECIAL PROVISION TO ITEM 100:
Contractor is reminded of the requirements of this special provision which indicates
the contractor's respons~ility to identify vertical and horizontal location of
underground utilities that may be in conflict. Included in Preparation of Right of
Way.
6. MATERIAL TESTING:
Any discussion relative to scheduling of testing services, contractor's co~t for
overtime, scheduling procedures, etc. ~ ~ ~ (~at~
7. TRENCH SAFETY:
Reminder about the precautions, inspections and paperwork required in Special
Specification 4010.
8. FIELD OFFICE: '
Status of acquisition and installation:
PRECONSTRUCTION CONFERENCE
PROJECT 91-838
Page Four
Fo
9. BULLETIN BOARD:
To be used to display required Workers Compensation information. May also be
used for posting Partnering Mission Statement, EPA notice of intent, etc.
Status/schedule for installation:
10. PROJECT SIGNS:
Status/schedule for installation:
11. WEEKLY PROGRESS CONFERENCES:
Weekly Progress Meetings, on agreed to day and time, at the jobsite will be
conducted by Dallas County's Project Manager. Representatives of the Cities of
Coppell and Dallas are requested to participate. Field representatives of Dallas
County Public Works Department and of Zachry Construction Corp. are required
to participate weekly.
12. CITY UTILITY, TRAFFIC ITEMS:
Any discussion relative to construction elements or schedule of City utility and
traffic items.
PARTNERING:
1. Status of Workshop:
2. Partnering will be renewed, at least monthly.
Go
PUBLIC NOTIFICATIONS:
1. Copy of courtesy letter to adjacent property owners attached for comment.
2. Talk to property owners regularly.
BELT LINE ROAD PROJECT 91-829
(Denton Tap Road to MacArthur Boulevard)
PRE-CONSTRUCTION CONFERENCE
Ho
Page Five
COMPLAINTS:
1.
2.
Number one rule in complaint management: Don't get them in the first place.
Number two rule in complaint management: If you do get them follow through
with complaint/incident investigation and action necessary.
Number three rule in complaint management: Do not assume someone else is
taking care of it.
Copy of complaint form attached for comment.
Please provide John Mears with copy of completed form after the complaint is
handled.
OTHER ITEMS:
2.
3.
4.
DART Agreements/Regulations:
TXU railroad spur:
Traffic signals:
Does a meeting need to be set up with any agency representatives not present?
J. QUESTIONS AND ANSWERS:
91-829 :~eac~onf. Pr~
,2000
TO:
PROPERTY/BUSINES S OWNERS OR RESIDENTS ALONG BELT LINE ROAD
FROM:
John L. Mears, P.E.
Belt Line Road Project 91-829
(Denton Tap Road to MacArthur Boulevard)
Commencement of Construction
Please be advised that construction is beginning for the widening and improvement of Belt Line Road
near and/or adjacent to your property or business.
Construction should begin approximately , 2000. Duration of
construction activities for the entire project is expected to be approximately 22 months. If you
presently have sprinklers, signs or any other encroachments on the right-of-way, you should make
arrangements for their relocation at this time.
We would much appreciate you furnishing us a telephone number where you can be reached during
business hours. This will aid in providing you information of upcoming construction which may
impact your property or access.
Dallas County, the City of Coppell, the City of Dallas and Zachry Construction, plan to keep
inconveniences caused you at a minimum and trust and your cooperation will enable this endeavor
to be successful.
Please call Mr. , Project Inspector at ( ) or
myself at (214) 653-7151 if you have questions concerning the above or any other feature of the
project.
John L. Mears, P.E.
Senior Project Manager
JLM:dlc
91-829.Courtesy ltr
'~ Date Complaint Received ~"
Name of Person
Receiving Complaint
BELT LINE ROAD PROJECT 91-829
(Denton Tap Road to MacArthur Boulevard)
COMPLAINT INFORMATION
Complainant name
Complainant phone
Description of problem and/or requested action
RESPONSE INFORMATION
Date of action
Action accomplished
Person/s taking action
Temporary or permanent solution?
Has complainant been notified?
Is referral to others required?
If not resolved immediately when
should complainant expect action
REFERRAL TO OTHERS: (when applicable)
To whom referred
Date of referral
Has complainant been notified
that someone else is handling?
DATE OF FINAL RESOLUTION:
DATE SUBMITTED FOR FILING:
91-829 :\C'mpttlnf. Ltr