WA0002-CN040422DALLAS COUNTY
PUBLIC WORKS
DATE:_
TIME:
FACSIMILE
WITH: ~, ~, · ~ ~,-'~-~P... CITY/STATE: ~~.
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COMMENTS:
Please call 214-653-7151 if there are an.v difficulties or problems in the transmission of this fax.
If this fax is received in error, please discard it ~ its entirety.
THANKS!
FROM:
ABEL V. SALDAI~A, P.E., PROJECT MANAGER
DALLAS COUNTY PUBLIC WORKS DEPARTMENT
411 ELM STREET, 4TM FLOOR
DALLAS, TEXAS 75202
TELE. NO.: 214-653-6240
FAX NO.: 214-653-6445
EMAIL: ASaldana~dallascounty.org
Forn~FaxCoverShze~) ! 122004
Sheet C0.2, under SUMMARY OF ESTIMATED QUANTITIES - WATER MAIN, add
Item Numbers 1-19, 1-20, 1-21, 1-22, 1-23, 1-24, and 1-25, and their respe~ive Descriptions,
Units, and Quantities as per the attached Bid Sheets in the Proposal Form marked
ADDENDUM NO. 1, APRIL 21, 2004.
Sheet C1 1, in the plan near the construction callout note for Sta. 0+09.31 LINE "W-I",
delete the "12" Bore Eneasement" note; in the profile delete both "12" Bore" notes.
Sheet Cl. 1, in the plan in the "12" Hackberry, 12" Post Oak, $" Dead Tree" construction
callout note for LINE '%V-l", delete the '~ro Be Removed" note.
Sheet C4 1, revise Detail No. 2, Asphalt Pavement Removal & Replacement for LINE W-2
to read "COMPACTED #10 CHAT ROCK" in lieu &Compacted Crushed Stone.
PROPOSAL DOCUMENT CHANGES
In the REVISED NOTICE TO CONTRACTORS, in the introductory paragraph, revise as
follows: "Sealed proposals (oriainal and one coov).., will be received at the office of the
Dallas County Purchasing Agent ..., Monda¥~ April 26~ ~O04 and then publicly opened and
read."
Also, in the next to last paragraph, revise as follows: "... made payable without recourse to
the order of the County &Dallas, Texas, must accompany each proposal (original and one
copy) ../'
Also, in the last paragraph, revise as follows: "Proposals (~original and one copy) .. 7'
All BID SHEETS in the PROPOSAL FORM are hereby deleted and replaced with the BID
SHEET5 in the PROPOSAL FORM marked ADDENDUM NO. 1, APRIL 21, 2004,
attached.
The CONTRACTOR'S PERFORMANCE BOND is hereby deleted and replaced with the
PERFORMANCE BOND, and more particularly in the fourth paragraph revise as follows:
".,. otherwise to remain in full force and effect. This Bond shall provide for the repair, and
for maintenance attendant thereto, of all defects due to faulty materials, workmanship,
defects, and failures that may appear within a period of two (2) years from the d~,te of
completion and acceptance of the Work by the Commissioners Court, or such other period
of time as may be designated by the "Special Provisions".
CONTRACT DOCUMENT CHANGES
In the REVISED NOTICE TO CONTRACTORS, in the introductory paragraph, revise as
follows: "Sealed proposals (original and one copy) ..~ will be received at the office of the
Dallas County Purchasing Agent ..., Monday, Anril ;~6, 2004 and then publicly opened and
In the GENERAL PROVISIONS AND REGULATIONS, ITEM 2 - INSTRUCTIONS TO
BIDDERS, ITEM 2.5 - PROPOSAL GUARANTY, first paragraph, revise as follows: "and
payable unconditionally to the County of Dallas, Texas."
Also, in the first paragraph, revise as follows: "execute the Contract, furnish the required
Bonds within seven (7) days a~er the award of said Contract ~.."
In the GENERAL PROVISIONS AND REGULATIONS, ITEM 3 - AWARD AND
EXECUTION OF CONTRACT, ITEM 3.4 - SURETY BONDS AND INSURANCE, (a)
Performance Bond, revise as follows: "... may appear within a period of two (2) years from
the date of completion ...'
In the GENERAL NOTES FOIl, WATER MAIN CONSTRUCTION, add the foll0win8
notes:
16,
Contractor is to protect all trees; strict adherence to the City of Coppell's Tree
Preservation Ordinance is required; trees shall not be removed without the written
permission of the Dallas County Public Works Project Manager.
17. Initial sawcutting of asphalt pavement shall be subsidiary to the construction of the water
mains.
18. Flowable Backfdl after placement in trench shall remain protected from vehicular traffic
for a minimum of 2 days prior to asphalt overlay work.
19.
The intersection of Park Street, a private street, and Oak Lawn Street, a private street,
shall remain open at all times for local traffic during construction with a minimum access
lane width of 15' by steel plating, etc., and shall be subsidiary to the construction of the
water mains
20. Landscapin8 that is damaged during construction shall be replaced to original condition
by the Contractor.
21 .City facilities that are damaged during construction shall be repaired or replaced to original
condition by the Contractor.
Abel V. Saldafia, P.E.
Project Manager
Director of Public Works
Engineering and Construction Division
Donald R. Holzwarlh, P.E.
Director of Public Works
Attachments:
Revised Notice To Contractors
Proposal
Proposal Form (Bid Sheets)
Payment Bond
Performance Bond
Contract
word tile: Copp¢llXAdd# 1 04212004
DALLAS COUNTY CD]BG CONSTRUCTION
PROPOSAL
TO
County Judge and Commissioners Court for Construction of ~DBG FY 2002 Coppell Fire Hydrants
& Water Mains project in the City of Coppell, Dallas County, Texas, in the Golden Triangle Mobile
Home Park.
The undersigned, as bidder , declare that the only persons or parties interested in this
proposal as principals are those herein named; that this proposal is made without collusion with
any other person, firm or corporation; that __he ha__ carefully examined the form of
contract; instruction to bidders, profiles, grades, specifications, and the plans therein referred to,
and ha__ carefully examined the location, conditions and classes of materials of the proposed
work; and agree that he will provide all necessary machinery, tools, apparatus, and other
means of construction, and will do all thc work and furnish all materials called for in the contract
and specifications, in the manner prescribed therein and according to the requirements of the
Engineer as therein set forth.
It is understood that the following quantities of work to be done are approximate only, and are
intended to serve as a guide in figuring out the bids.
It is further agreed that the quantities of work to be done and materials to be furnished may be
increased or diminished as may be considered necessary, in the opinion of the Engineer, to
complete the work fully as planned and contemplated, and that all quantities of work, whether
increased or diminished are to be performed at the unit prices set forth below except as provided
for in the specifications.
NOTE:
Unit prices must be given on each item checked in the following schedule, regardless of
whether quantities are shown, and should any items be omitted, the right is reserVed to
apply the lowest prices submitted by other bidders in payment of work done under this
proposal.
The undersigned agree and pledge__ himself, themselves to complete the work in full in 60
calendar days. Time to start within seven (7) days after receipt of Work Order from Diregtor of
Public Works.
The bond, given by the undersigned, in the amount of _dollars,
($. ) to secure a proper compliance with the terms and provisions of this
contract, and to insure and guarantee thc work until final completion and acceptance, is hereto
attached and made a part hereof.
REVISED NOTICE TO ~QNTRACTORS
DALLAS COUNTY CDBG CONSTRUCTION
Sealed proposals (ori~zinal and one copy) addressed to Coumy Judge and Commissioners Court
for construction of the CDBG (Community Development Block Grant) Program FY 2002
Coppell Fire Hydrants & Water Mains Project in the City of Coppell. Dallas County, Texas, will
be received at the office of the Dallas County Purchasing Agent at Room 623 Dallas County
Records Building, 6th Floor, 509 Main Street, Dallas, Texas, until Two o'clock, P,M., Mondav~
rAl~J2~6.~, and then publicly opened and read,
DESCRIPTION OF WORK TO Bl~ ])ONE
Installation of 1,000 l.f. of 8-in. and 40 I.f. of 6-in. water mains, 3 fire hydrants, and related
appurtenances, in Coppell, Dallas County, Texas, for the Golden Triangle Mobile Home
Park. There are 60-calendar days allocated for the total project.
A PRE-BID CONFEKENCE will be held on Tuesday, Anril 13, 2004. at 2:00 PM in the Public
Works Conference Room, 4t~ Floor, Dallas County Adiminstration Building, 411 Elm Street,
Dailas, Texas.
Detailed plans and specifications of the work may be obtained for a $25.00 NON-REFUNDABLE
FEE at the office of the County of Dallas Director of Public Works at 411 Elm Street, 4~ Floor,
Dallas, Texas. Documents may be obtained by mail upon receipt of a separate check in the
additional amoum of $10.00, whleh is NON-REFUNDABLE for postage or handling charges. I_f
the bidder elects to hayq~ a courier service pick up nlafls and contract docum~?-~
courier MUST provide Dallas County with a contact nerson, nhone number, and fay
number for .the bidder on the bidder's letterhead with the proper m.illn~
indicat~],
IF YOU ARE A SUB-CONTRACTOR TO THE LOW BIDDER, YOU MUST NOTIFY THE
PUBLIC WORKS OFFICE AT 214-653-7153.
A certified check, cashier's cheek, or Bidder's Bond for five percent (5%) of the amount of the
bid, made payable without recourse to the order of the ~, Texas, must accompany
each proposal (ori~tinal 0~rld one copy), as a guaranty that the bidder, it' successful, will enter into a
comraet and make bond in accordance with the requirements of the specifications. The right is
reserved by Dallas County to reject any and all proposals or to waive any irregularities in the bid
proposal when in the best interests o£the County.
Proposals L0~gjnal and on_~ shall be submitted in sealed envelopes marked '~
0'/0-1491 for the Construction of CDBG FY 2002 Coooell Fire Hydrants & Water Maine
project". All bids received will be retained by Dallas County and will not be returned to bidders.
Accompanying this proposal is a certified check or Bidder's Bond payable to the order of the
County Judge of Dallas County, for:
dollars, ($ ). Said check to be returned Io the bidder unless in case of the acceptance
of the proposal he shall fail to execute a contract and file a bond within seven (7) days of its
acceptance, in which case the check is to become the property of' said County and is to be
considered as payment for damages due to delay and other inconveniences suffered by said
County on account of the bidders's failure to execute contract, it is understood that the County of
Dallas, Texas, reserves the right to reject any and all bids.
The work to be done shall be accepted when fully completed to the entire satisfaction of' the
County Director of Public Works and a~er having been subject to use for a period of not less than
thirty (30) days.
The undersigned wishes to list additional work cfa similar character completed by him:
BY:
ADDRESS:
SIGNED:
NOTE:
Signatures to comply with Paragraph 2,4 of these specifications.
PROPOSALFORM
PAYMENT AND PERFORMANCE BONDS
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACTOR'S PERFORblANCE BOND
KNOW ALL MEN BY THESE PRESENTS, that
Contractor(s) of County, and State of Texas, as
Principal and as Surety, are held
and firmly bound unto the County of Dallas, State of Texas, obligee, in the penal sum of
($ ) Dollars, lawful
money of the United States, to be paid to said County or its certain attorneys or assigns, for which
sums of money, well and truly to be paid, we bind ourselves, our heirsi successors, executors and
administrators, jointly and severally, firmly by these presents:
WHEREAS, the Principal has entered into a certain written contract
with the Obligee, dated the day of ,20 , for
construction of CDBC~ FY 2002 Copoell Fire Hydrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully and to the same as if copied at length herein.
NOW, THEREFORE, the condition of this obligation is such that if the said bounden principal
shall in all things well and truly perform the
work in accordance with the plans and specifications and terms and conditions of the foregoing
contract, to be by them performed and within the time therein memioned, then this obligation shall
be void; otherwise to remain in full force and effect. This Bond shall provide for the repair, and
for maintenance attendant thereto, of all defects due to faulty materials, workmanship, defects,
and failures that may appear within a period of two (2) years from the date of completion and
aCceptance of the Work by the Commissioners Court, or such other period of time as may be
designated by the "Special Provisions".
PROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article $160 of
the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
/N WITNESS WHEREOF, the Principal(s) and Surety(les) have signed and sealed this instrument
this day of ., 20~.
Done in the presence cE
BY:
Corporate Surety
Address
City/State Phone
BY:
Attorney in Fact
BY:
Contractor
Principal
]~4~LLAS COUNTY CDBG CONSTRUCTION
CONTRACTOR'S PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS, that Contr~tor(s)
of County, and State of Texas, as
Principal and as Surety, are held and firmly
bound unto the County of Dallas, State of Texas, obligee, in the penal sum of
($ ) Dollars, lawful
money of the United States, to be paid to said Count) or its certain attorneys or assigns, for which
sums of money, well and truly to be paid, we bind ourselves, our heirs, successors, executors and
administrators, jointly and severally, firmly by these p:esents:
WHEREAS, the Principal has entered into a certain written comract
with the Obligee, dated the day of ,20 , for
construction of CDBG FY 2002 Connell Fir~.Hvdrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully and to the same as if copied at length herein.
NOW THEREFORE, the condition of this obligation is such that if the said bounden Principal
shall pay all claimants supplying labor and
materials to him or a sub-contractor in the prosecution of the work, provided for in said contract,
then this obligation shall be void; otherwise to remain in full force and effect.
pROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article 5160 of
the Revised Civil Statutes of Texas as amended by Acts of the $6th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the Principal(s) and Surety(ies) have signed and sealed this instrument
this day of ,20
Done in the presence ot~
BY:
Contractor
Principal
BY:
Corporate Surety
Address
City/State Phone
BY:
Attorney in Fact
CONTRACT
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACT
This agreement, made pursuant to Court Order No. dated the day of
.... 20__, by and between Dallm; County, Texas, represented by its County
Judge and Commissioners Court, Party of the First Part, and
horeinafi~r called the Contractor, his their executor, administrator,
heirs, successors or assigns, Party of the Second Part'.
WITNESSETH that WHEREAS, the Dallas County, known as the Party of the First Part, desires
to contract for the construction of CDBG FY 2002 Conpell Fire Hydrants & Water Mains project
in the said Dallas Coumy, in accordance with the provisions of the State SXatutes and of the
Notice to Contractors, Specifications, Proposal and Plans marked n/a annexed thereto, and
made a part hereof, and
WHEREAS, the Party of the Second Part has been engaged in and now does such Work and
represents that he is fully equipped, competent and capable of performing the above described and
outlined Work, and is ready and willing xo perform such Work in accordance with the provisions
of the attached Notice to Contractors, Specifications, Proposal and Plans, marked n/a.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the aforesaid parties hereto
that for and in consideration of the prices and agreement mentioned in the proposal hereto
attached and made a part of this contract, the said Conxractor agrees to do, aX his own proper cost
and expense, all the Work necessary for the construction of CDBG FY 2002 C0ppell Fire
Hydrants & Water Mains project in Dallas County, in accordance with the provisions of the
attached Notice to Contractors, Specifications, Proposal and Plans which are all hereby made a
part of this Contract, and in full compliance with all of the terms of the Specifications and the
requirements of the Engineer.
The said Contractor further agrees to begin Work on or before.
~omplete same in 60 calendar days.
,20 , and to
;amd said County, in consideration of the full and true performance of the said Work by said
Contractor, hereby agrees and binds itself to pay to said Contractor the prices set forth in the
attached Proposal. and in the manner provided in the attached Specifications.
The Contractor EXPRESSLY WARRANTS that hc has employed no third per,on to solicit or
.obtain this contract in his behalf, or to cause or procure the same to be obtained upon
!compensation in any way contingent, in whole or in part, upon such procurement and that he has
:not paid, or promised or agreed to pay, to any third person, in consideration of such procurement,
or in compensation for services in connection therewith, any brokerage, commission, or
percentage upon the amount receivable by him hereunder, and that ho has not, in estimatin$ the
!contract price demanded by him, inoluded any sum by reason of any such brokerage, commission
ior percentage; lind that all monies payable to him hereunder are free from all obligations of any
other person or services rendered, or supposed to have been rendered, in the procurement of this
:contract. The Contractor further agrees that any break of this warranty shall constitute adequate
cause for the annulment of this contract by the Party of the First Part and that the Party of the
First Part may retain for its own use from any sums due or to become due thereunder an amount
equal to any brokerage, commission, or percentage so paid or agreed to be paid.
WITNESS WHEREOF, the Parties hereto have set their hands on this the
, :20__
day of
APPROVED:
DALLAS COUNTY, TEXAS
Party of the First Part:
DIRECTOR OF PUBLIC WORKS
BY:
COUNTY ID-DOE
Party of the Second Part:
BY:
TITLE