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ST9302-CS 961025 (2)Rady & Associates A division of Kimley-Horn and Associates, Inc. Engineering Planning and Environmental Consultants October 25, 1996 10-30-96 A10:59 IN · 910 Collier Street Fort Worth, Texas 76102-3542 Mr. Ken Griffin, P.E. City of Coppell P. O. Box 478 Coppell, TX 75019 Sandy Lake Road and 24" Water Line Reimbursable R&A No. 06940601 August 31, 1996 Invoice Dear Mr. Griffin: We want to correct any confusion which may have been caused by the August 31, 1996 invoice. The contract provides for additional public meetings, easement descriptions, and the setting of property corners by the surveyor. The amounts for Item 5 and Item 7 listed on the August 31, 1996 invoice totaling $10,000 refer to meetings prior to March 1995 which the City has already paid in full. The only item requiring payment on this invoice is Item 1 which reimburses the surveyor for providing easement descriptions. Any public meetings occurring since the contract modification have been considered a part of the basic services and we have not billed these as additional. The invoice is laid out with the intention to show all of the services provided in the life of the project so that any current billings can be compared to previous billing history. Under Phase 3 Item 1, the contract stipulates that if the number of parcels required for the easement description exceeds 35, then any additional parcels needed for the project must be approved by the City. Your approval to pay for the three (3) additional parcels prepared can be recorded by signing the bottom of this letter, and returning it with the invoice. · TEL 817 335 6511 MET 817 554 4266 FAX 817 335 5070 Rady & Associates A division of Kimley-Horn and Associates, Inc, Mr. Ken Griffin, P.E., October 25, 1996, Page 2 Included with this letter are copies of portions of the contract which define the items which are included for reimbursement, as well as a copy of the August 31, 1996 invoice. Very truly yours, RADY & ASSOCIATES A division of Kimley-Horn and Associates, Inc. Lee K. Allison, P.E. LKA/JEO:pb Attachment APPROVAL OF THREE ADDITIONAL PARCELS PHASE 3 ITEM 1 By: P:\93021 .~0\93021 LTR'd] ILLINFO.WP Date: 10/11/96 FRI 11:25 FAg[ }Omley-Hom and Associates, Inc. KIIILEY HORN ~ RADY 004 CTZ'Y OF COPPELL JIM ~A,G~Dnx-~ CPPB, PURCHASING AGENT P.O, BOX 4'/8 COPPELL, TX 750190478 TIN $&Ogg5615 INV'. DAT~ INVOICe#: 099633 PROJECr #: 0~940601 COPPtR,L SANDY LAIG/RD & WR WLR PLEASE REPLY TO: 910 COLLIER STRICT FORT WORTIt, TX 76102 PROJ'. MOLL: LKA FOR PKOFESSIONAL SF_,R. VICES RENDEI~I::I~ THROUGH 0g/31/~: RFAMBLr~ABLE SERVICES: PHASE 1 ITeM $: 3 PUBLIC M~ETINGS ~ $2,000 PHASE 2 ITEM 7:2 PUBLIC MEk"I'~OS ~ $2,000 PHASE 3 ITEM 1: EASEMENT DESCRIFTION 38 PARCELS (~ $680 PHASE ~ ri'EM 6: SETTING CORNI/RS o ~'AI~,C~LS @ S20 LESS PREVIOUS BILLINGS $6,000.00 4,000.00 25,g40.00 $3~,84o.oo lO~O00.O0 AMOUNT DUE THIS INVOICE ICl5~S40.00 Ao Bo EX-HI--IT C COMPENSATION TO ENGIN~.]::-R AND 'rIME FOR COMPLETION PHASE ONE - CONCEPTUAL PLAN Basic Services - For all services listed in the Scope of Services for Phase One, Item i through Item 4, the City shall pay the Engineer a lump sum fee of $107,050.00. These fees shall be divided as follows: General Fund $88,025.00, Water Ftmd $19,025.00. Reimbursable Services - For the services listed in the Scope of Services for Phase One,, Item 5, the City shall reimburse the Engineer for attendance at four (4) public meetings at the rate of $2,000.00 per meeting, for a total of $8,000.00. Should the City request the attendance by the engineer at additional public meetings, the Engineer shall be compensated on a per meeting basis at the rate of $2,000.00 each. Said compensation shall be full payment for preparation for and attendance at said meetings. Schedule of Services - Upon written authorization to proceed, the Engineer shall complete ali Phase One services and be prepared for public meetings within four (4) months. This schedule assumes timely review by city staff and availability of data necessary to complete Phase One services. PHASE TWO - PRKIJMINARY DF, SIGN Basic Services - For all services listed in the Scope of Services for Phase Two, except Item 7, the City shall pay the Engineer a lump sum fee of $195,640.00. These fees shall be divided as follows: General Fund $152,840.00, Water Fund $42,800.00. Reimbursable Services - For the services listed in the Scope of Services for Phase Two, Item 7, the City shall reimburse the Engineer for attendance at two (2) public meetings at the rate of $2,000.00 per meeting, for a total of $4,000.00. Should the City request the attendance by the engineer at additional public meetings, the Engineer shall be compensated on a per meeting basis at the rate of $2,000.00 each. Said compensation shall be full payment for preparation for and attendance at said meetings. Schedule of Services - Upon written approval of the Conceptual Plan and authorization to proceed, the Engineer shall complete all Phase Two services and submit Preliminary Plans for review within a maximum of six (6) months and shall be allowed a minimum of five (5) months for the same. This schedule assumes timely scheduling of public forums and timely performance of City reviews. City of Coppell Exhibit C - Compensation to Engineer Page 2. PHASE THRF. F. - FINAL DESIGN Basic.Services - For all services listed in the Scope of Services for Phase Three, except Item 1, the City shall pay the Engineer a lump sum fee of $252,913.00. These fees shall be divided as follows: General Fund $190,113.00, Water Fund $62,800.00. Reimbursable Services - For the services listed in the Scope of Services for Phase Three, Item 1, the City shall reimburse the Engineer for preparing thirty-five easement and/or fight-of-way parcel descriptions $680.00 per each parcel, for a total of $23,800.00. Should it be determined by the Engineer and approved by the City that additional parcel surveys and descriptions are necessary, they shall be prepared and the Engineer reimbursed a total compensation of $680.00 per parcel. Schedule of Services - Upon written approval of the Preliminary Plans and authorization to proceed, the Engineer shall complete all Phase Three services and submit Final Plans and Contract Documents for review within a maximum of six (6) months and shall be allowed a minimum of five (5) months for the same. This schedule assumes timely performance of City reviews. Following the f'mal review by the City, the Engineer shall complete all necessary corrections within 3 weeks and prepare the f'mal construction documents for bidding. PHASE FOUR - BIDDING Basic Services - For all services listed in the Scope of Services for Phase Four, the City shall pay the Engineer a lump sum fee of $6,500.00. These fees shall be divided as follows: General Fund $4,500.00, Water Fund $2,000.00. Schedule of Services - Due to the nature of the bidding phase of a project, no time limitation of the Engineer's services shall be identified herein. PHASE FIVE - CONSTRUCTION ADMINISTRATION Basic Services - For all services listed in the Scope of Services for Phase Five, except Item 6, the City shall pay the Engineer a. lump sum fee of $73,897.00. These fees shall be divided as follows: General Fund $50,522.00, Water Fund $23,375.00. City of Coppell Exhibit C - Compensation to Engineer Page 3. Reimbursable Services - For the services listed in the Scope of Services for Phase Five, Item 6, the City shall reimburse the Engineer for setting thirty-five easement and/or fight-of-way parcel comers at a cost of $20.00 per each parcel comer, for a total of $700.00. Should it be determined by the Engineer and approved by the City that additional parcel comers be set, they shall be set and the Engineer reimbursed a total compensation of $20.00 per parcel comer. Schedule of Services - Due. to the nature of the construction phase of a project, no time limitation of the Engineer's services shall be identified herein. ADDITIONAL SERVICES. Additional Meetings .with City Staff - The engineer shall attend a maximum of eighteen (18) meetings with City Staff as a part of the basic services identified above. Should the City request additional meetings with the Engineer, the Engineer shall be compensated on a per meeting basis at the rate of $800.00 each. Said compensation shall be full payment for preparation for and attendance at said meetings with the stipulation that a minimum of fifty percent (50%) of said meetings shall be at the offices of the Engineer. Sandy Lake Road and Moore Drive Intersection - The Engineer shall, at the request of the City, prepare an independent set of contract documents for the construction of the paving, drainage, utility relocation and signalization improvements at the intersection of Sandy Lake Road and Moore Drive. The Engineer shall be compensated for such services on a lump sum basis for a total of $10,000.00. City of Coppell Exhibit B - Scope of Services Page 4. o Presentations and Public Forums: The Engineer shall attend and participate in four (4) public forums to present the conceptual design of the project to the citizens of the City. The Engineer shall prepare presentation graphics for use at the public forums as deemed necessary 'by the Engineer to communicate information to the public and the Engineer shall participate in the presentations as deemed appropriate by the City staff. B. PHASE TWO - PI~F. IJMINARY DESIGN Water System Analysis~. The Engineer shall perform a hydraulic water system analysis to evaluate the proposed water system improvements proposed under this contract. This work shall include: ao Collect data relative to the City of Coppell and City of Flower Mound water system including; water system maps, pump and storage information, existing hydraulic system models, operational criteria, condition of individual components and water lines, diurnal demand distributions for each pressure plane and other relative information deemed necessary. Update and edit existing hydraulic models furnished by the City to reflect existing conditions and operational criteria and update the model for new computer analyses. Revise. demands on hydraulic model to reflect those conditions expected during construction of the 24" waterline and relocation of the 30" water main. Revise demands on existing pump stations for expected average day conditions and prorate performance criteria for the same. eo Incorporate the diurnal demand distribution into the hydraulic models in order to perform extended period simulations of the pressure planes. fo Finalize model by reviewing internally and with City staff information regarding pump performance and staging, on/off settings, tank elevations, pressures, capacities and line conditions of 30" transmission main. City of Coppell Exhibit B - Scope of Services Page 11. o · Provide trench backfdl methodology, placement comments; and, · Provide four copies of the report. compaction, and Preliminary. Cost Projection: The Engineer shall prepare and present to the City along with the Preliminary Plans a preliminary cost projection for construction of the proposed improvements. The Engineer's cost projection shall be based upon the most recently available cost data for projects of a similar nature and scope and the professional judgment of the Engineer. The cost projection shall not be considered a guarantee of the construction cost of the project or the bids that may be received on the project nor shall the cost projection contain any allowance for costs associated with the acquisition of rights-of-way and/or easements for the construction. Presentations and Public Forums: The Engineer shall attend and participate in two (2) public forums to discuss the preliminary design of the project with the City Council, citizens and/or interest groups of the City. The Engineer shall prepare presentation graphics for use at the public forums as deemed necessary by the Engineer to communicate information to the public. The Engineer shall participate in the presentations as deemed appropriate by the City staff. City Review: Upon completion of the preliminary plan documents, the Engineer shall present two complete sets of the design documents to the City staff for rextiew. Upon completion of the final review by the City, the Engineer shall review the City's comments and incorporate the appropriate changes into the final design. For review purposes the Engineer shall submit two (2) copies of the plans to the City. These will be reviewed and checked by the City and one (1) copy returned to the Engineer with the desired changes noted. Each set of plans shall be stamped "Preliminary" and dated by the Engineer. Contract Time: The Engineer shall deliver the preliminary plans to the City for review in a maximum of six (6) months and the City shall allow a minimum of five (5) months for completion of the same. Said time of delivery shall commence upon written acceptance of the conceptual design and shall be exclusive of the time necessary for interim reviews by the City. City of Coppell Exhibit B - Scope of Services Page 12. C. PHASE THREE - FINAL DESIGN Survey - Rights-of-Way: The Engineer shall prepare the necessary easement and/or fight-of-way documents for the proposed alignment to be utilized during acquisition. These easements shall be prepared for each parcel and shall include the following: ao Survey side bearing lines of properties for purposes of closure on fights- of-way takes. bo Rights-of-way and Easement Determination: The Engineer shall survey, render field notes, and prepare plans and individual exhibits for additional fights-of-way and permanent and/or temporary construction easements needed. Rights-of-way and Easement plans shall include the following: (1) Location of existing property pins found referenced by station and offset from the street centerline. (2) Location of easement limits either by station and offset from the street centerline or by offset distance from an existing property line. (3) Area of fights-of-way or easement required. (4) Parcel number. (5) Lot and block of subdivision or tract and survey identification of the parcel. (6) Name and street address of the last known owner according to the current tax roles of the City. (7) Limits of existing easements and/or fights-of-way. (8) The above information shall be presented on 8-1/2" x 11" paper for each parcel to be acquired and shall also be sealed by a Registered Professional Land Surveyor.