SS9901-AG040511AGENDA REQUEST FORM
COPPELL
DEPT: Engineering
DATE: May 11, 2004
ITEM #: 17
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q-1203-01 to MasTec North America, Inc., for the construction of
Deforest Road kift Station Improvements Force Main Line 'D' in an amount of $2,364,835.54, as provided for m
water and sewer CIP funds; and authorizing the City Manager to sign.
GOAL(S):
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Faught
S - York
Vote - 7-0
EXECUTIVE SUMMARY:
Approval of this contract for the construction of Deforest Road Lift Station Improvements Force Main Line 'D'
will allow for upgrades to the sanitary sewer system.
Staffwill be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds for this project are available in the 1995 and 1999 Water/Sewer CIP
accounts.
Agenda Request Form - Revised 02/04
Document Name: #De forestLiflStaLineD- I AG
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To;
From:
Date:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
May 11, 2004
Consider approval of awarding Bid/Contract #Q-1203-01 to MasTec North
America, Inc., for the construction of Deforest Road Lift Station Improvements
Force Main Line 'D' in an amount of $2,364,835.54, as provided for in water and
sewer CIP funds; and authorizing the City Manager to sign.
On February 10, 2004, the City of Coppell received and opened eleven bids for the construction of
Force Main Line 'D'. Force Main Line 'D' generally hms from the intersection of Deforest Road
and MacArthur Blvd. to the Sandy Lake Road Lift Station that is located southeast of the
intersection of MacArthur/Sandy Lake, adjacent to the vacant shopping center. It will be installed
in the median of MacArthur Blvd. to its intersection with south Village Parkway. It will then go
east on Village Parkway, in front of Lakeside Elementary School, and turn south into the city's
water tank site, going beneath Sandy Lake Road and ending at the Sandy Lake Road Lift Station
(see exhibit).
The project was bid two ways:
1) The standard open cut method, which would require an open trench along the median of
MacArthur Blvd. for the entire distance.
There were six bids for the open-cut method, which is noted as Alternative II on the bid
tabulation. Those bids range from $2,593,996.01 to a high of $3,336,913.80. The latest
engineer's estimate for the open-cut method was $2,225,200.
2) The directional drilling alternate shown in the bid tabulation as Alternative I.
The City of Coppell received five bids for the directional drilling, ranging from $2,364,835.54 to a
high of $3,193,570. The latest engineer's estimate for the open cut method was $2,337,200. The
advantage of the directional drilling method is that for long stretches the MacArthur Blvd. median
surface would not be disturbed i.e., there would be an opportunity to save existing trees and
landscaping. The drawback to the directional drilling method is that the machinery is quite large,
in this case the machine itself is approximately 50 foot long. The operation is noisy and messy.
Drilling mud is used with the operation, thereby creating the opportunity for mud to be on the
streets and invariable at times there is what is called a "frac out". Sometimes this happens during
the process of forcing the drilling mud into the bore area when a weak strata is encountered at
which time the mud finds the weakest point and in some cases it is in an upward motion, thereby
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
creating a "geyser" of drilling mud. This line is proposed to be installed fairly deep to hopefully
minimize the opportunity for "fi:ac outs".
The over ail low bidder on the project is MasTec North America, Inc. for the directional drilling
option at a cost of $2,364,835.54. Since the bid opening to the present time, we have been
xvorking with MasTec to insure their qualifications for this type of installation. It is a fairly new
operation to install large diameter pipe using the directional drilling concept. Directional drilling
has been used all around the city in various locations by utility companies installing smaller
diameter pipes. Again, it is a fairly new technique to install the larger diameter pipes. It is even
more new to install larger diameter pipes using directional drilling in an urban setting. A good
portion of the directional drilling projects with large diameter pipes are beneath lakes, open fields,
oil fields., etc. Therefore, we spent some time meeting with the apparent low bidder, MasTec, to
obtain not only additional information about their expertise in this method, but about actual
operators of the equipment during construction.
Also, there was one bid requirement that MasTec did not meet. This was a requirement for the
directional drilling companies to own a 300,000-pound drilling rig. When MasTec began working
on putting their bid together in early 2004 for this project they did own a 500,000-pound drilling
rig. However, prior to submitting their bid, MasTec sold the larger rig because of economic
reasons and the shortage of work for the large size directional drilling rig.
The intent by the City in including the requirement for the 300,000-pound directional drill rig was
to &nsure that the low bidder of the directional drilling alternative was qualified to perform this
4!~0)of work. The first mention of the requirement for the 300,000-pound drilling rig was in the
"~quality assurance and quality control" section of the specifications. The second mention in the
specifications concerning the 300,000-pound drilling rig was under the "materials and/or
equipment" section.
I have discussed this issue with Bob Hagar, City Attorney, as to whether or not the city is
exposing itself to liability by awarding this to MasTec. Mr. Hagar inquired as to the intent of the
requirement and it is quite obvious from the first placement in the specifications and from my
conversations with Mr. Hagar that the requirement was placed to insure that there was quality
control with the lower bidder. Mr. Hagar has indicated that because the requirement was placed
to insure quality control, so long as we can insure that the low bidder meets our requirements for
quality control we can award the contract to MasTec.
I have recently met with representatives fi'om MasTec concerning job experience and operators for
this project. One project in particular, completed in January 2002 by MasTec, was approximately
a 7200 foot directional drill in downtown Mandan, North Dakota. That particular project closely
resembles the project for the City of Coppell. Obviously, MasTec had numerous other project
references but they were not in an urban setting. The operator of the equipment for this project for
MasTec is from Edmonton, Alberta. This person has utilized equipment ranging in size up to
750,000 pounds rigs, while installing pipe sizes ranging up to 42" in diameter. Our pipe size is
30" in diameter.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
This project is a companion project to the Force Main Lines 'A' and 'B' awarded by City Council
on March 23, 2004. It is also the second in a series of projects to be awarded for the rehabilitation
of the lift stations and fome mains.
The City anticipates beginning the bidding process on the rehabilitation of the Sandy Lake Road
Lift Station and the complete rebuild of the Deforest Road Lift Station in May 2004, with a
potential award in July 2004.
Staff recommends award of the contract for the construction of Force Main Line 'D' to MasTec
North America, Inc. in the amount of $2,364,835.54 using the directional drilling alternative, with
an estimated completion time of 300 calendar days.
Staff will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
HP'F ~_S 20~4 i1:59 ER TURNER COLLIES BRADENg?2 ?35 3002 TO 99?230435?0 P.02/02
TurnerCollie 'Braden Inc.
Engineers · Planners · Project Managers
May 5, 2004
TC&B Project No. 052131124.000
Mr. Ken Griffin, P.E.
Director of Engineering & Public Works
City of Coppell
255 Par~vay
Coppell, TX 75019
Re: Deforest Force Main Line D :~ Z) 5 (~af, ~'3
)earSir: ," K,g
Mastec No~ Am~ca, Inc was the apparent low bid~Main Line D Alternative I
(HDPE Piping by Directional ~lling) with a bid o~,341,671)Tum~ Collie & Braden (TCB)
has received the requested ref~nce info~ation ~om Mastee North Ame~ea, Inc. We have
called references ~om SBC in Houston Texas and the City of Sioux Falls, South Dakota. Based
on info~ation pro~ded by Mastec North America, Inc. and received ~m the refer~ces, it
appears that Mastec No~h America, Inc. is in good standing with past clients ~d is capable of
cons~cfing the referenced project.
TCB also received a copy cfa 2002 financial report and a 2004 equipment inventory list for
Mastec North America, Inc. TCB has not confirmed this information and has not performed a
legal or financial background check or evaluation of Mastec North America, Inc.
If you have any questions or require additional information, please call me at 972-735-3048.
Sincerely,
Sr. Vice President
TBS:tbs
Engineerin§ ExcelIence fo* Over One-Half Century
TOTAL PPGE.02 **
May 5, 2004
TC&B Project No. 052131124.0001
Mr. Ken Griffin, P.E.
Director of Engineering & Public Works
City of Coppell
255 Parkway
Coppell, TX 75019
Re: Deforest Force Main Line D
Dear Sir:
Mastec North America, Inc was the apparent low bidder for Force Main Line D Alternative I
(HDPE Piping by Directional Drilling) with a bid of $2,364,835.64. Turner Collie & Braden
(TCB) has received the requested reference information from Mastec North America, Inc. We
have called references from SBC in Houston Texas and the City of Sioux Falls, South Dakota.
Based on information provided by Mastec North America, Inc. and received from the references, it
appears that Mastec North America, Inc. is in good standing with past clients and is capable of
constructing the referenced project.
TCB also received a copy of a 2002 financial report and a 2004 equipment inventory list for
Mastec North America, Inc. TCB has not confirmed this information and has not performed a
legal or financial background check or evaluation of Mastec North America, Inc.
If you have any questions or require additional information, please call me at 972-735-3048.
Sincerely,
Robert C. Reach, P.E.
Sr. Vice President
TBS:tbs
Proposed Sanitary Sewer Force Main
Line "D"
City of Coppell Project $$99-01
Created in G.L $.
SUMMARY OF BIDS
FORCE MAIN LINE D
DEFOREST ROAD LIFT STATION IMPROVEMENTS
CITY OF COPPELL
Bidder Bid Amount
Alternative I - HDPE by Directional Drilling
Mastec $2,341,671
John Burns $2,951,760
Insituform $2,985,070
Barson $3,188,105
Hall Albert $3,193,570
Average $2,932,035
Minimum $2,341,671
Maximum $3,193,570
Median $2,985,070
Contract Duration No. Pits
300 days 11
180 days 8
300 days 10
150 days 9
270 days 10
Mastec
Hall Albert
'14 small pits
Eng. Est. - Oct 03
Eng. Est. - Jan 04
$2,798,540
$2,337,200
Alternative II - Ductile Iron by Open Cut
Atkins Bros. $2,593,996 180 days
Jackson $2,612,520 250 days
SJ Lewis $2,661,044 300 days
Bar $2,851,168 300 days
John Burns $2,927,563 180 days
Barson $3,336,913 210 days
Average $2,830,534
Minimum $2,593,996
Maximum $3,336,913
Median $2,756,106
Atkins Bros.
Barson
Eng. Est. - Oct 03 $2,836,240
Eng. Est. - Jan 04 $2,225,200
BID TABULATION: LIFT STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01
LINE 'D' ALTERNATIVE I
Item Quantity Unit
Description Mastec John Burns Insituform Barson Utilities Hail-Albert
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
I-I 7,826 LF 30" DIPS HDPE DR 17 Force Main by 2214( 1,732,676.40 330.0~ 2,582,580.00 303.00 2,371,278.0~ 313.0( 2,449,538 0~ 225.0, 1,760,850.0~
Dir. Drilling
I-2 881 LF 30" DIPS HDPE DR 17ForceMaJnby 108.5( 95,588.50 180.00 158,580.00 232.0G 204,3920( i55.2~ 136,775.25 120.0~ 105,720.00
Dpen Cut
I-3 I LS HDPE Fittings 67,250.0( 67,250.00 28,000.00 28,000.00 20,000.0~ 20,0000( 612.0( 612.0( 9,000.00 9,000.00
14 1.80 TN Ductile Iron Fittings 28,954.8( '2~,954.~9 12,000.00 21,600.0~ 8,000.0G 14,400.0~ 20,357.0( 36,642.6( 11,000/10 19,800.00
52,118.64
I-5 1 EA 30' Gate Valve w/Manhole 56,587.0( 56,587.00 39,500.00 39,500.00 40,000.00 40,0000( 43,552.0( 43,552.0( 39,500.00 39,500.00
I-6 I LS god 45,334.0( 45,3340(3 18,000.00 18,000.00 5,000.00 5,000.00 9,958.0( 9,958.0( 4,200.0~ 4,200.00
I-7 2 EA Fhrust Restraint Blocks 8,748.0( 17,496.00 5,000.00 10,000.0~ 2,500.00 5,000.00 3,410.0( 6,820.0( 1,000.0C 2,000.00
1-8 I LS [~ydrosta6c Pipe Testing 10,025.0( 10,025.00 6,000.00 6,000.0~ 20,000.00 20,000.00 I 0,006.0( 10,006.0( 5,600.0C 5,600.00
I-9 I LS Directional Drilling Access Pits 256,610.0( 256,610.0~ 50,000.0~ 50,000.00 200,000~0~ 200,000.00 190,125.0( 190,125.0( 540,000.0C 540,000.0~
1-10 1 LS [fDPE Pipe Handling 11,604.0( 11,604.0~ 20,000.0~ 20,000.00 50,000.00 50,000.00 258,117.0( 258,117.0( 695,000.0C 695,000.011
1-11 I LS gtorm Water Controls 14,731.0( 14,731.00 7,500.0C 7,500.00 5,000.0( 5,000.00 14,708.0( 14,708.0( 4,400.0( 4,400.0~
1-12 I LS implementation of Traffic Control Plan 4,815.0( 4,815.00 10,000.0~ 10,000.00 50,000.0( 50,000.00 31,252.00 3 L252.0( 7,500.0( 7,500.0{3
Calendar Days 300 180 300 150 270
$ 2,364,835.54 $ 2,951,760.00 $ 2,985,070.00 $ 3,188,105.85 $ 3,193,570.00
* Error in Bid
No Bid Atkins
No Bid S.J. Louis
No Bid Bar Constructors
No Bid Jackson
BID TABULATION: LIFT STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01
LINE 'D' ALTERNATIVE II
Item Quantit~Unit
Description Atkins Bros. Jackson S.J. Louis Bar Constructors John Burns Barson Utilities
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
ll-I 6,514 LF: t0" Ductile Iron Force Main by 164.45 1,071,227.3C 115.0( 74%110.0( 181.0¢ 1,179,034.0( 161.00 i,048,754.0( 116.50 758,88 LO( 179.5£ 1,169,263.0(
:)pen Cut
1I-2 499 LF 10" Ductile kon Force Main by 469.25 234,155.75 52L0( 259,979JX 490.0( 244,510.0( 520.00 259,480.0( 556.00 277,444.0( 530.0( 264,470.0{
3ore/No Encasement
ii-3 1,736 LF ~0' Ductile Iron Force Main by 509.06 883,728.16 536.0( 930,496.0( 490.0( 850,640.0( 593.0~ 1,029,448.0( 631.50 1,096,284.0( 0)8.0( 1,055,488.0{
3ore w/48" Steel Encasement
114 27.59 TN Ductile Iron Fittings 100.00 2,759.0(] 6,500.0( 179,335.0E 4,000.0~ 110,360.0( 5,400.00 148,986.0( 10,600.00 292,454.0( 7,120.0( 196,440.80
II-5 I EA 30' Gate Valve w/Manhole 29,946.30 29,946.3(] 31,000.0( 31,00~.0~ 30,000.0~ 30,000.0( 29,000.00 29,000.0( 39,500.00 39,500.0( 43,835.0( 43,835.00
11-6 10 EA 4" Comb. Sewage Air 17,878.90 178,789.00 17,000.0C 170,000.0( 7,200.0~ 72,000.0( 6,000.0~ 60,000.0( 11,000.00 110,000.0( 17,4(}5.0( 174,050.00
Vacuum/Air Release Valve
w/Manhole
11-7 21 EA Bore Under Existing Tree / 4,998.00 104,958.011 8,000.013 168,000.0C 2,500.0£ 52,500.0( 7,600.0~ 159,600.0( 9,000.0~ 189,000.04 11,0{q5.0( 232,785.00
No Encasement
1I-8 I kS Sod 17,400.00 17,400.0{3 22,000.00 22,000.0C 50,000.0£ 50,000.0( 10,900.0{3 10,900.0( 61,000.00 61,000.0{ 46,478.0( 46,478.00
Il-9 I LS Implementation of Traffic 1,000.00 1,000.1313 10,00000 10,000.0( 20,000.0C 20,0000( 17,200.0{3 17,200.0( 10,000.00 10,000.0( 37,305.0( 37,305.00
Control Plan
II-10 1 LS Development and Install Storm 3,000.00 3,000.00 20,000.00 20,000.013 8,000.0( 8,000.0( 14,200.013 14,200.0( 24,000.013 24,000.0{ 30,424.0( 30,424.00
Water Pollution Prevention Plan
II-Il I LS Hydrostatic Pipe Testing 17,532.50 17,532.50 2,600.0t3 2,600.~ 6,000.0~ 6,000.0( 8,000.0C 8,000.0( 6,000.0~ 6,000.00 9,470.0( 9,470.00
11-12 I LS Pipe Loop 49,500.00 49,500.00 70,000.0~ 70,000.00 38,000.0( 38,000.0( 65,600.013 65,600.0( 63,000.0~ 63,000.00 76,905.0( 76,905.00
Calendar Days 180 250 300 300 180 210
TOTALS $ 2,593,996.01 $ 2,612,520.00 $ 2,661,044.00 $ 2,851,168.00 $ 2,927,563.00 $ 3,336,913.80
No Bid Hall Albert
No Bid Mastec
No Bid lnsitufom~