WA0002-CS040602DALLAS COUNTY
PUBLIC WORKS
June 2, 2004
MEMORANDUM:
TO:
THROUGH:
FROM:
SUBJECT:
Commissioners Court
Commissioner Kenneth A. Mayfield
District No. 4
Donald R. Holzwarth, P.E.
Director of Public Works
CDBG FY 2003 Coppell Fire Hydrant & Water Mains -
Contract for Project Construction
BACKGROUND
Construction funding for the CDBG FY 2003 Coppell Fire Hydrants & Water Mains project is
available from the FY 2002 and 2003 CDBG programs. With a total project budget of $94,3 I6,
$74,111 in funds are available for construction ($20,205 budgeted for design and testing fees).
This project consists of the installation of approximately 1,040 1.f. of 8" and 6" water mains, three
(3) fire hydrants, and related appurtenances for the City of Coppell, Golden Triangle Mobile Home
Park, which is located in District No. 4.
PROJECT SCHEDULE
60 calendar days have been allocated for the construction contract. It is anticipated that actual
construction of the project will begin in late June 2004 and will be completed in late August 2004.
OPERATIONS AND MAINTENANCE
Construction of this project will provide 8" and 6" water mains and three (3) fire hydrants for the
City of Coppell Golden Triangle Mobile Home Park where on-site fire protection did not previously
exists. After project construction completion, these water mains, fire hydrants, and related
appurtenances will be owned and maintained by the City of Coppell.
411 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151 Fax 214-653-6445
Commissioners Court
June 2, 2004
Page Two
FINANCIAL 1MPACT
On April 26, 2004, Dallas County Purchasing received three bids for the subject project as follows:
Rank Bidder Bid Amount
1. North Texas Contracting $175,547.00
2. JS Contructors $187,692.00
3. East Texas Contracting, Inc. $188,803.80
Staff recommends a construction contract be awarded to the best and lowest bidder, North Texas
Contracting, Inc., in an amount not-to-exceed $175,547.00.
Available funding is as follows:
Oracle No. F~Y Amount
09326 2002 $57,532.00
09413 2003 $16,579.00
Total $74,111.00
A shortfall of $101,436.00 will require funding from the City of Coppell of which the City
previously budgeted $75,000.00. The City's Staff is recommending funding the total $101,436.00
shortfall ($75,000 budgeted and an additional $26,436) for approval at the June 8, 2004 City Council
meeting. Contingent upon the City of Coppell's approval, this fund amount of $ ! 01,436.00 would
be made available via an executed Inter-Local Agreement between Dallas County and the City of
Coppell establishing a Dallas County escrow fund account for this project.
M/WBE REVIEW
A report from the Minority/Women Owned Business Enterprise Officer is attached.
RECOMMENDATION
North Texas Contracting, Inc., has satisfactorily completed utility projects for various cities in the
metroplex. If the Commissioners Court is in agreement and contingent upon the City of Coppell's
approval of funding the $101,436.00 shortfall, a Court Order has been placed on today's Formal
Agenda authorizing the following actions:
Execute an Inter-Local Agreement between Dallas County and the City of Coppell
establishing a Dallas County escrow fund account in the amount of $101,436.00.
411 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151 Fax 214-653-6445
Commissioners Court
June 2, 2004
Page Three
Award of a construction contract with North Texas Contracting, Inc., in an amount not-to-
exceed $175,547.00 to be paid from No. 1 (City of Coppell escrow account) and CDBG
Coppell funds as follows:
Oracle No. F~Y Amount
09138 2002 $55,077.00
09325 2003 $19,034.00
Total $74,111.00
RECOMMENDED BY:
Donald R. Holzwarth, P.E.
Director of Public Works
Rick Loessberg
Director of Planning & Development
Attachments
word file: Coppell~AwardBrie f06022004
4I 1 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151 Fax 214-653-6445
COURT ORDER
ORDER NO.
DATE
STATE OF TEXAS &
COUNTY OF DALLAS &
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County, Texas,
held on the day of , 2004, on motion made by
and
seconded by
the following order was adopted:
WHEREAS,
WHEREAS,
the matter set forth below was briefed today before Commissioners Court on June 8, 2004; and
funding for design and construction in the amount of $94,316.00 of which $74,111 is available for construction was
approved for the CDBG Coppell Fire Hydrants & Water Mains project in FY 2002 and 2003 for the installation of 8"
and 6" water mains complete with three hydrants for the City of Coppell Golden Triangle Mobile Home Park in District
No. 4; and
WHEREAS, bids were received for the project on April 26, 2004, with North Texas Contracting, Inc., submitting the best and lowest
bid in the amount of $175,547.00; and
WHEREAS,
WHEREAS,
WHEREAS,
a shortfall of $101,436.00 will require funding from the City of Coppell to constt'act the project via an executed Inter-
Local Agreement between Dallas County and the City of Coppell establishing a Dallas County escrow account subject
to the City of Coppell's approval of funding the $101,436.00 shortfall at the June 8, 2004 City Council meeting; and
a report from the Minority/Women Owned Business Enterprise Officer was attached in the Briefing Memorandum; and
the Director of Public Works and the Director of Plannhig & Development concur with the bid amount and recommend
a construction contract be awarded to North Texas Contracting, Inc., in the amount of $175,547.00 contingent upon the
City of Coppell s approval at the June 8, 2004 City Counc meeting of funding the $101,436.00 shortfall, and that the
County Judge execute same.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that the County Judge
is hereby authorized and directed to execute a construction contract with North Texas Contracting, Inc., for the installation of the CDBG
Coppell Fire Hydrants & Water Mains project in an amount not-to-exceed $175,547.00 to be paid from the CDBG Coppell funds as
follows: Oracle No. 09326 and 09413, FY 2002 and 2003, in the amounts of $57,532.00 and $16,579.00, respectively, for a total CDBG
funds amount of $74,111.00, and a Dallas County escrow fund account for the City of Coppell in the amount of $101,436.00 contingent
upon the City of Coppell's approval of funding the $101,436.00 shortfall at the June 8, 2004 City Council meeting.
DONE IN OPEN COURT, this the date of , 2004.
Margaret Keliher
County Judge
Jim Jackson
District 1
Mike Cantrell
District 2
Recon=nended
For Approval:
John Wiley Price
District 3
Kenneth A. Mayfield
District 4
Donald R. Holzwarth, P.E. Rick Loessberg
Director of Public Works Director of Planning & Development
DALLAS COUNTY
PUBLIC WORKS
June 2, 2004
MEMORANDUM
TO:
Commissioners Court
FROM:
Donald R. Holzwarth, P.E.
Director of Public Works
SUBJECT:
CDBG FY 2003 COPPELL FIRE HYDRANTS & WATER MAINE
Contract for Project Construction - District No. 4
Rationale for Same Date Briefing and Court Order
In order to maximize the spending of CDBG funds and meet overall program goals, the Court Order
authorizing the award of the CDBG FY 2003 Coppell Fire Hydrants & Water Mains project construction
contract to North Texas Contracting, Inc., has been placed on today's Formal Agenda in addition to the
briefing.
AVS
Attachments
word file: CoppellLRationaleLtrSameDateBrief&CtOrd06022004
411 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151 Fax 214-653-6445