ST9302-AG 940823CITY COUNCIL MEETING:
AGENDA REQUEST FORM
August 23, 1994
ITEM CAPTION:
Discussion and consideration of the preliminary design of Sandy Lake
Road from MacArthur Blvd. to Denton Tap and gaining Council approval
to proceed with the final plans.
A PPFI O VL D
..... ~ATE .... ~//.:_.~ ~,/9'V' '~- -'
TITLE:
Assistant City Manager/City Engineer
INITIALS
STAFF COMMENTS:
See attached memo.
STAFF RECOMMENDATION
EXPLANATION:
Approval ~ Denial
Staff will be available to answer any questions concerning the
preliminary plans at the Council meeting.
BUDGET AMT.$ ~
FINANCIAL COMMENTS:
FINANCIAL REVIEW:~
Agenda Request Form - Revised 1/94
AMT. EST.$
+/- BUD:$
CITY MANAGER REVIEW:
EN R
he City With A Baa ture '"'
CITY COUNCIL MEETING~ August 23,
ITEM CAPTION: ......
Discussion and consideration of the preliminary design of Sandy Lake
Road from MacArthur Blvd. to Denton Tap and gaining Council approval
to proceed with the final plans.
SUBMITTED BY: Kenneth M. Griffin, P.E.
TITLE: Assistant
STAFF COMMENTS:
See attached memo.
STAFF RECOMMENDATION
EXPLANATION:
Staff will be available to answer any questions concerning the
preliminary plans at the Council meeting.
City Manage.r/City Engineer , ,INITIALS
Approval X ~--/ ~ ~Denial
BUDGET AMT.$ ~
FINANCIAL COMMENTS:
FINANCIAL REVIEW:~
Agenda Request Form - Revised 1/94
AMT. EST.$
+/- BUD:$
CITY MANAGER REVIEW:
To:
From:
RE:
MEMORANDUM
Mayor and City Council
Kenneth M. Griffin P.E., Assistant City Manager/City Engineer ~
Discussion and consideration of the preliminary design of Sandy Lake Road from
MacArthur Blvd. to Denton Tap (ST 93-02) and gaining Council approval to
proceed with the final plans.
Date: August 15, 1994
On June 22, 1993, City Council approved a contract with Rady and Associates for the design
of Sandy Lake Road from MacArthur Blvd to Denton Tap Road. The firm of Rady and
Associates has now completed the preliminary design of Sandy Lake Road.
The City has held four public meetings concerning Sandy Lake Road. The following represents
the dates of the meetings and the items discussed at the meetings:
1. September 23, 1993
Landscaping Opportunities associated with Sandy Lake Road
2. September 30, 1993
Alignment of Sandy Lake Road and access to adjacent property
3. February 28, 1994
Landscaping Opportunities associated with Sandy Lake Road
4. July 25, 1994
Presentation of the preliminary roadway and landscaping plans to the public
Several changes have been incorporated into the preliminary design based on public input from
the above mentioned meetings. However, none of the changes have sacrificed the integrity of
the project and/or compromised sound engineering practices. The only issues raised at the last
meeting when the preliminary plans were presented to the public were:
Whether or not a median opening should be provided at Dobecka Drive. It is staff's
opinion and the consultant's opinion that a median opening should not be provided
at Dobecka Drive. However, we will seek Council direction on this item.
A question was raised whether or not the City had considered building a roadway
without medians. One citizen stated that in no previous information had the medians
been discussed. Attached to this agenda item is a copy of the mail outs to the public
prior to the voting in 1990 in which Sandy Lake Road is discussed as a divided
roadway. It also is currently shown on our master plan as a divided roadway.
August 15, 1994
Page 2
The next issue was the relocation of the Texas utilities transmission lines. Attached
to this agenda item is a letter from Kirk King detailing the cost of the relocation of
the transmission lines. Mr. 1King has basically stated that if they are allowed to go
into the median they will relocate at no cost to the City, give up their existing
exclusive easement along the south side of Sandy Lake Road and make no aerial
crossing across Sandy Lake Road.
The last issue raised was why the City was constructing a left mm lane to service the
undeveloped commercial property at the northeast comer of Sandy Lake and Denton
Tap. This is basically a minor cost to the project and it would typically be less
expensive and less traffic disruption to construct it at this time. However, if Council
chose not to incorporate it into the final design, then when the property is developed
the developer would be required to construct a left mm lane. However, as can be
seen from the left mm lane currently being constructed on Denton Tap Road, it will
necessitate closing down one lane of traffic on Sandy Lake for an extended period of
time to construct the left mm lane. As previously stated, there would be less traffic
disruption to construct it at this time and there would be an additional cost to the
project.
The current status of the project is that we are seeking Council approval on the preliminary plans
so that the firm of Rady and Associates can begin the final design. The approval of the
preliminary plans will basically be the approval of the following:
1. Median Opening location;
2. Construction of the roadway with medians;
3. Relocation of the TU transmission lines to the medians;
4. Construction of a left turn lane to service the undeveloped commercial property at the
northeast comer of Sandy Lake and Denton Tap.
This project is on schedule and with construction funding, relocation of utilities and the
acquisition of the necessary right-of-way this project will go to construction in late 1995.
Staff will be available to answer any questions concerning the preliminary plans at the Council
meeting. Also, the exhibit presented to the public at the July 25th public meeting will be on
display for Council review prior to the Council meeting.
lfl
n~
'1~
RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. 100985.5
WHEREAS, it has become necessary to adopt a Master Thoroughfare Plan for
the City of Coppell; and
WHEREAS, conditions are such as to warrant the passage of said Resolution;
and
WHEREAS, moreover, on the 9th. day of October, 1985, the City Council
met for the purpose of passing said Resolution: Therefore be it
RESOLVED, that the City of Coppell adopts the Master Thoroughfare Plan
preparded by Ginn, Inc., dated October 1985; and be it
RESOLVED further, that Mayor Lou Duggan is authorized to sign the original
document on behalf of the City of Coppell.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
9th. day of October, 1985.
APPROVEL AS TO FORM:
APPROVED
ATTEST:
C~Y SEC_~"'A RY
CITY ATTORNEY
How to buy
$20,000,000
worth of capital
improvements
for the City of
Coppell for only $13 per month.
Proposition 1 Park Development, $1.03 million
'I'ne goal of Proposition 1 is to provide park sites to neighborhoods prescnfly without much community open space.
Proposition ! will also improvc thc existing ~ lands by providing playground equipment, walking, hiking trails and
picnic tables. Specifically, four new playground sites will be constructed. $ I00,000 of this bond packnge will be used
for the purchase of land for one of the four sites.
Hiking trails will be cunslzucted at Bethel School and Andezson Road Parks. A trail system and support facilities
will initiate the development of the community park land no~h of Town Hall.
Brown Park will receive lights for the soccer and baseball fields. Two new soccer fields will also be consuucted.
Improvements to the parking lot will also be funded with the pa~ing of Proposition 1.
Proposition 2 -- Recreational Facilities,S1.21 million
How will the improvements listed under Proposition 2 effect community ~ facilities?
A gnawth rate of 25 - 30% each year of present growth rates indicate tremendous increases in the number of children
involved in community baseball programs.
Proposition 2 addresses two major projects. F'trst, to handle current growth, $250,000 is being allocated for five
additional fields at Coppell Intermediate School. Secondly, to nddress future needs of Coppell Little Leagues. Two
four-pie, xes will be built. These fields will be located in Coppell Community Park, notch of city hail. $480,000 from
this Proposition will pay for the lighting of these fields.
xv//Pcroposition 3 -- Natatorium, $1.75 million
oppel12000 and Park Bcard surveys indicated a community swimming pool was the number one most supported
issue among recreation facilities. Consideration was given the merits of an indoor facility vs. outdoor facility and city
owned vs. joint venture with the school districl.
~ ~ malntenan~ and construction costs were evaluated, it was recommended that a joint facility be consn'uctod on
school property. Construction of a natatorium would allow for year-round use of the pool and facility. The building
would bare roll away walls and a transparent roof allowing for an open-air feeling during summer use. The facility
would be designed to meet U.I.L. standards, allowing for meets to be held at the school.
Proposition 4 -- Municipal Facilities, $3.5 million
The funds from this Proposition would pay for the construction of a Public Safety Building and l~ovide funds for
repairs to existing facilities.
Facility needs oftbe city were determined using staff projections and anticipated demands for services. An architec-
tural consulting f'arm helped to factor building sizes and conatmctino costs.
MOst urgently needed is a flue station to sa'vice the no~hwest section of the city. This facility would be constructed
on five acres of land and be large enough to satisfy all future flue safety needs of this section of CoppelL Initially the
station would house two engines and an ambulance. Purchase of one engine is included in this Pmposilien. Fire
Adminisuation, Building lnsln~ctors, Environmental Control and Animal Control would be housed in this facility.
Police Adminiswatiou would also usc this facility on a temporary basis. The present police communications center
and holding facility would remain in Town Center.
Proposition 5 Streets, Signalization, $7.75 million
'llmre are several facets to this prop(~ifion. First, in an effort to provide an efficient ensk/west corridor through the
city Sandy Lake Road will be converted to a four-lan~ divided cnnerete slr~..L Concrele, pemument signals at three
main intersections and the necessary drainnge Improvements would be made from Denton Tnp to an area in front of
Bonhard's Nursery.
Six key ~ in t~e community have been identified for asphalt rehab and maintenance. The cost for these repairs
was estimated at $165,000.
Three other re'cas we~ allocaled funds for improvements. Subgrade failure ~ will require $100,000 of bond
funds. Safety guard tails on bridges will cost $60,000. A culvert on Bethel Road requires repah' at a cost of $50,000.
Finally an Emergency Signalization Systera would be purchased for $75,000. This system would allow signal
changes at intersections to be done on an automated basis by emergency vehicles.
Proposition 6 Drainage, $800,000
What drainage problems in the city will be addressed with Proposition 6?
Three major areas in the city were determined to have the most necessary need for drainage improvements. All
three areas are on public property. The Meadows Sub-division would receive 5426,000 in improvementa. Sandy
Knoll and Woodhurst area would receive $50,000. Problems in the Brook3 Lane area would receive $90,0(}0 for
repairs.
An additional $234,000 has been set aside for other areas within the city. A large portion of that amount will be
used for a facilitator for drainage problems on private land.
Proposition 7---Police & Fire Equipment, $1.4 million
What equipment will be supplied to our city under Proposition 7?
There are several items proposed to provide continued public safety for th~ city. Mobile computer terminals in patrol
cars will allow police officers access to local, state and fede~ wants and warrants, etc.---cost: $100,000.
A computerized I.D. system will provide finger print matching capability---cost: 540,000. Soft ballistic armor is a
bullet proof vest. A sum of $25,000 is proposexl for the purchase of sev~wai vests for our police officers. A self-
contained breathing apparatus provides its own air for fire.fighters---cost $110,000 for these items. An animal
control vehicle is imaposed at a cost of $30,000. This is a special vehicle used by the animal control olTxcer to catch,
hold and transport animals. Another $350,000 is proposed for the pm.chase of a squirt true engine for the new fire
station proposed in Proposition 4. This Fire truck provides an elevated water streana for longer reach than a regular
f'ue hose. It is especially effective for preventing the spread of fire along roof tops. The power txain in both ambu-
lances ne~ to lac replaced instead of replacing the vehicles---cost for remount: $70,000. An upgrade of the current
Motorola communications system is proposed for $375,000. This would increase the channel capability from thn~
channels to 14 channels. A coordinated computer system is proposed to provide interdepurunent use of ttatn The
system will include financial data, building permits, etc.---cost $300,000.
Proposition 8 m Cultural, Historical, $80,000
What benefit will Old Coppell receive from Proposition 8.9
Proposition 8 requests that capital funds of $80,000 be expendext toward the relocation, initial renovation, site
preparation and parking lot restoration of the Old Methodist Church. Futlher, the church should be restored to be
utilized aa a possible community center as well as a place to collect artifacts of historical value to be available to the
citizens of Colwell. This ehutch was built in 1897 and partially rebuilt in 1935. The $80,000 to be spent breaks down
as follows: new foundation--S5,000; new resffoom facility---S22,000; access road---S9.000; parking---S26,500;
utilities---$15,50~, construction adminisuation--$2.000.
Proposition 9 --- Library, $2.6 million
Proposir3oa 9 ~,.,.thorizes $2.6 million for the construction of a 28,000 square-foot lilarary built on land preseally
owned by thc city.
The facility size is based on the recommendation of the American Library Association and Coppull population
e. atirnates.
The money allocated to this project includes library furnishings and the equipment to automate distribution of
publications.
TI~ lWe, sent library, located in Town Hall. has outgrown the community. The,~ is no longer spa~ to hou~ ll~
recommend~ numbea' of books or publications for a city of om' size. Tbe new library would satisfy th~ nnedg of il~
At la'st only a poflion of the building would be finished out as library. The r~malning poRion of th~ building would
temporarily ho~s~ slmage of City Hall records.
Vote Ye, 0on March 3!
Saturday, March 3, at Pinkerton Elementary, 260 Southwestern
(Located West of Dairy Queen on Southwestern)
Paid fo~ by CoppeH 1990 Bond Csml~n, Gao' Se. Ivy, T~asu~-r.
YI~ELEC TRIC
Kirk A. King
District Manager
July 25, 1994
Mr. James Witt
City Manager
City of Coppetl
255 Parkway Boulevard
Coppell, Texas 75019
RE: Texas Utilities Electric Company (TU Electric) Electric Transmission Line
Along Sandy Lake Road between Denton Tap and Mac, Arthur Boulevard
Dear Mr. Witt:
Please allow this letter to serve as the statement of position of TU Electric regarding
the proposed roadway improvements to a portion of Sandy Lake Road by the City of
Coppell and the existing electric transmission line existing on private property pursuant
to written recorded easements.
It is our understanding that the City proposes to widen Sandy Lake Road from Denton
Tap to MacArthur Boulevard and the roadway will be divided with a median. It is also
our understanding that the power line must be relocated in order to accommodate the
widened roadway. Property rights for the placement of this power line are not
governed by the street and alleyway provisions contained within the franchise
agreement between the City of Coppell and TU Electric but rather were obtained from
private property owners pursuant to written recorded easements. Accordingly, TU
Electric is entitled to full reimbursement for all actual costs associated with relocating
this transmission line and providing necessary right-of-way for the newly relocated line.
Our engineers have informed me that the estimated cost to remove the existing power
line is approximately $12,000 per mile and the cost to rebuild the transmission line
would be an additional $112,000 per mile. These costs do not include the acquisition
of replacement right-of-way which would also be the responsibility of the City.
Distribution facilities will be relocated in accordance with the franchise agreement
between the City of Coppell and TU Electric.
A?,D COtJT CIL
144005oscyLane ~a~m¢~,r..c,.y..a.?,~3.DATF': '7'"
Z?"'q4
Mr. James Witt
July 25, 1994
Page 2
Based upon prior discussions with the City in years past, TU Electric is prepared to
assume all costs associated with the removal of the existing line and placement of a
new power line in the event the City will grant TU Electric a written easement to be
located within the median of the newly constructed Sandy Lake Road. We will place
a state of the art tubular steel pole power line in this right-of-way and pay all costs
associated with removal of the old line and building the new line provided consent and
written approval to proceed is received from the City. Distribution facilities will be
relocated in accordance with the franchise agreement between the City of Coppell and
TU Electric. Specific engineering details will be coordinated between TU Electric and
the City of Coppell.
It is our understanding that some citizens of Coppell would prefer the transmission line
to be placed underground. Although the technology is available, the expense of such
an undertaking is prohibitive. To this end, the anticipated costs for placing the
transmission line and related distribution facilities underground along this two mile
stretch of roadway between Denton Tap Road and MacArthur Boulevard is estimated
to cost approximately $7,500,000 according to our engineers. It is our understanding
that the entire improvement project for Sandy Lake Road is estimated to be roughly the
same amount. Accordingly, in our opinion, an underground installation of this nature
is not a viable option since it will essentially double the cost of the Sandy Lake Road
improvements project.
We remain flexible and would like to work with the City in every way possible to
accomplish a mutually beneficial revision of the roadway and the power line and trust
that we will all be able to work together to accomplish this purpose. Please do not
hesitate to contact me if you have any questions in this regard.
Yours ve.,~truly, ,
KAK:jrm
00,2
E. Discussion concerning revising the design for Sandy Lake Road from
MacArthur Blvd. to the east City Limits to accommodate an on-street
Bike Path.
REGULAR SESSION (Open to the Public)
4. Reconvene Regular Session.
5. Invocation.
Councilmember Stahly led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Morton led those present in the Pledge of Allegiance.
7. Citizen's Appearances.
There were no citizen's signed up to appear under this item.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Minutes of: August 9. 1994
August 16, 1994
Consideration and approval of the certification of the 1994 anticipated
tax collection rate for the period of July 1, 1994 through June 30, 1995
and the amount of excess debt collections during the period of July 1,
1993 through June 30, 1994.
Consideration of accepting the resignation of Tim Torno, Alternate
Commissioner, on the Board of Adjustment.
Consideration of the preliminary design of Sandy Lake Road from
MacArthur Blvd. to Denton Tap and gaining Council approval to
proceed with the f'mal plans.
Ee
Approval to authorize Dallas County to proceed with revising the design
for Sandy Lake Road from MacArthur Blvd. to the east City Limits to
accommodate an on-street Bike Path.
Consideration and approval of an ordinance abandoning a sanitary
sewer easement in The Estates of Cambridge Manor in exchange for the
dedication of a sanitary sewer easement to the City of Coppell and
authorizing the Mayor to sign.
To consider the renewal of the Trinity River Authority contract for
laboratory services for a period of October 9, 1994, to September 30,
1995, in an amount not to exceed $4,384.00 and authorizing the Mayor
to sign.
Page 4 ors
Consideration and approval of an Ordinance amending Article 203 of
the Code of Ordinances, providing for the establishment of a Keep
Coppell Beautiful Committee, and authorizing the Mayor to sign.
To consider extending the Sandy Lake Animal Hospital contract for
services for a period from September I, 1994, to August 31, 1995, in an
amount not to exceed $18,150.00.
Jo
Consideration and approval of a proposal from Plant Systems, Inc. for
the design and installation of a Sanitary Sewer Lift Station Monitor and
Control System, not to exceed $38,870.00.
Request from Joe Bob Fikes for a sign variance extension on his banner
advertising his new produce business.
Le
Consideration and approval of contract with cities of Irving and
Lewisville for Dallas Water Supply Line No. 3, and authorizing the
Mayor to sign.
Consideration and approval of an Ordinance amending the Code of
Ordinances of the City of Coppell, Texas, by repealing Chapter 2,
Article 208, Code Advisory and Appeals Board, effective October 1,
1994, and authorizing the Mayor to sign.
Items 8 D & K were pulled for further consideration.
Items 8 A, B, C, E, F, G, H, I, J, L, &M--
Mayor Pro Tern Robertson moved to approve Consent Agenda Items 8 A, B, C, E, F carrying
Ordinance No. 94662, G, H carrying Ordinance No. 94663, I, J, L and M carrying Ordinance
No. 94664. Councilmember Watson seconded the motion; the motion carried 7-0 with Mayor
Pro Tern Robertson and Councilmembers Alexander, Stahly, Watson, Reitman, Mayo, and
Sheehan voting in favor of the motion.
Item 8 D --
Jim Witt, City Manager, addressed the Council concerning the proposal. Kirk King,
representing TU Electric, answered inquiries from the Councilmembers concerning the power
lines, followed by lengthy discussion. Mayor Pro Tern Robertson moved to approve Consent
Agenda Item 8 D with a thirty (30)-day advertising campaign to begin within fifteen (15) days
after the completion of a rendering of the Sandy Lake Road expansion showing the utility lines
in the center of the median, with appropriate landscaping. Councilmember Mayo seconded the
motion; the motion carried 7-0 with Mayor Pro Tern Robertson and Councilmembers Alexander,
Stahly, Watson, Reitman, Mayo, and Sheehan voting in favor of the motion.
Item 8 K --
Jim Witt, City Manager, made a presentation to the Council. Joe Bob Fikes, 128 Oak Brook,
Coppell, addressed the Council and asked to be able to keep the sign up for a longer period of
time. Gary Sieb, Director of Planning and Community Services, also addressed the Council.
Councilmember Reitman moved to grant Item 8 K for a period of forty-five (45) days.
Councilmember Stahly seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Robertson and Councilmembers Alexander, Stahly, Watson, Reitman, Mayo, and Sheehan voting
in favor of the motion.
Item 17 was considered at this time. Please see Item 17 below for minutes.
CM0~O394
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